Occupational Health Program Services
| Agency: | Hillsborough County Public Schools |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 16, 2025 |
| Due Date: | Jun 26, 2025 |
| Solicitation No: | 25079-RFP-MST |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2025
2025
Title
Occupational Health Program Services
Occupational Health Program Services
Type
Request for Proposal
Request for Proposal
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
HCPS requires random drug testing for current employees, new hire drug testing, and occupational physicals for various job classifications.
HCPS requires random drug testing for current employees, new hire drug testing, and occupational physicals for various job classifications.
Dates(All times are listed as
EST
)
Broadcast Date
5/22/2025 7:00 PM EST
5/22/2025 7:00 PM EST
Question End Date
6/5/2025 3:00 PM EST
6/5/2025 3:00 PM EST
Due Date
6/26/2025 3:00 PM EST
6/26/2025 3:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 9
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 3
| Question | Date Asked | Answer | Date Answered |
|
1. What does the heart disease evaluation test consist of? Are you requiring a full stress test?
2. On-site physicals: what type of exams are being requested (DOT, Non-DOT, bus driver exams) ? Any additional services? Any drug testing needed? Any Push/Pull testing needed? a. What is the volume of onsite physicals needed b. What day of the week would these exams be required? c. Will the day be the same each week or will it change? Will there be a need for multiple days per week? d. Where would our colleagues be expected to report to? e. Can you please share information about the facility our onsite colleagues would be working at? f. What type of equipment would be needed? g. What is the Square footage of the space provided? h. What is the current lay out i. Can equipment be left onsite? Or would we need to remove any equipment we brought after each episodic event? 3. Item 1.5.10- What are the health science student physicals? What is the volume of these physicals? Are these students over 18? 4. Mental Health Fitness for Duty: What is required of this? Will a Psychiatric/psychological assessment be requested? Will the employee provide necessary clearance from primary/psychiatrist prior to FFD exam? 5. Item 1.5.21 Irregular Appointments: How many times in a calendar year does this occur? What type of services are being required? 6. Item 1.5.23- How would vendor like to be notified of no-show? Will you accept a no-show letter that is generated via an automated system? 7. Item 1.5.26: How will HCPS manage their random generator? a. Does 100% of random drug/alcohol testing need to be collected “on-site”? b. Will HCPS allow for collection at clinic locations during normal business hours during weekdays & weekends? c. Will HCPS be responsible for all managing all compliance and reporting for the drug testing program or will the vendor be responsible for this? 8. Item 1.6.2 Utilization Report: What that type of data would HCPS like to see included in the utilization report? 9. Item 1.6.4: Please provide a copy of HCPS forms that must be utilized. 10. Item 1.5.27 Family medical leave: How many medical leave request are made during a calendar? 11. Item 1.6.10 Does an MD/DO need to sign off on all physicals? Will HCPS accept physical exams completed by PA and NPs? 12. 1.6.9: Will contractor be expected to provide referral to EAP program? 13. Please provide the current fee schedule provided by current provider. |
6/3/2025 8:43:00 AM |
1. Echocardiogram and Full Stress Test.
2. We anticipate a mix of DOT and Non-DOT physicals for School Bus Drivers, Riders, Mechanics, and Multi-Trades Workers. Additional services requested include: Drug Testing (urine, breathalyzer) Push/Pull Testing Audiometry and Vision Screening Pulse Rate Height Blood Pressure Urinalysis Vision Hearing Full Physical Examination. a. Up to 15 - 25 physicals per week with a maximum of 75 per month. b. Thursday. c. Subject to change usually Thursday. d. 9455 Harney Road Thonotosassa, FL 33592 Building 3 – Room 313. e. Answer: The clinic is in Building 3. There is ample parking, and the clinic has a dedicated entry/exit door adjacent to the space for ease of access. No elevators are required. A key will be provided for access to the clinic. f. Chairs for patients and lobby desks will be provided by HCPS. The vendor will need to bring two exam tables, laptops, and a copy machine. g. Lobby: 14’7” (W) x 19’10” (D) Collecting Room: 17’1” (W) x 15’3” (D) Two Restrooms: 5’6” (W) x 7’5” (D) Two Private Rooms: 9’9” (W) x 7’10” (D). h. : The clinic consists of a lobby area, a collecting room, two restrooms, and two private exam rooms. i. There are multiple cabinets and desk spaces in the collection room and private rooms to store all necessary equipment. This includes (but is not limited to): Copy machine Laptops Masks, gloves, tissues, ear specula, micro wipes, hand sanitizer UA cups, DOT/Non-DOT NAT bags and labels, UDS collection supplies Blood pressure cuffs, stethoscopes, etc. All equipment can remain on-site securely between visits. 3. Not all students are over the age of 18. 4. The evaluation focuses on whether the employee can perform the essential duties of their job, with or without reasonable accommodation. 5. Most Irregular appointments are our Post Accidents. We are a large district and have many vehicles on the road, so these appointments vary. Drug and Alcohol Testing some physicals. 6. Email, Yes. 7. No. a. Yes. b. Will HCPS allow for collection at clinic locations during normal business hours during weekdays & weekends? c. The vendor. 8. Donor Name, Regulation, Test Type, Collection time/date, Final Verification Date/Time, Results, etc. 9. Attached as sample forms. 10. This is not normal but approximately 20 per year. 11. No, Yes. 12. No but can recommend. 13. Attached as current fee schedule. |
6/16/2025 12:58:37 PM |
| Could you please provide clarification regarding the criteria for smoking cessation? Specifically, should we consider individuals who are identified as smokers through cotinine testing, or are we addressing those who are actively pursuing assistance in their efforts to become non-smokers? This inquiry is referenced in line 32 of the Pricing Excel document. Furthermore, will cotinine testing be incorporated into the Pricing Excel document? | 6/5/2025 10:42:49 AM | This test is not standard because a standard drug test is performed. | 6/16/2025 10:05:44 AM |
|
• Who is your current provider?
• For the tuberculosis screening, can you please confirm if you offer a QuantiFERON blood draw for the TB test? • Can you provide copies of the required forms that will be utilized by the provider? • For the tetanus booster, can you confirm if you currently offer the Td or Tdap? • For your non-DOT drug testing, please confirm the drug testing panel is a 10-panel instant. • For the Hepatitis B Titer, can you confirm if this is the Hepatitis B Antibody (HBSAB) and Hepatitis B Antigen (HBSAG)? • Can you provide more detail on the step testing requirements? • Can you provide more detail on the push/pull testing requirements? • For onsite services, please confirm the average number of examinations that are performed daily. • For onsite services, please confirm that the average number of onsite events per week. For requests greater than one time per week, please confirm how much advance notice is given for such requests. • Medical Records – Please confirm the anticipated volume of records that would be transferred to the vendor. Can you confirm if the transfer will include paper records and if so, what is the expected volume? • 1.6.11 – Please confirm under what circumstance a Rehabilitation Evaluation is required. • 1.6.9 – Please advise if HCPS has a EAP provider that will be utilized for counseling needs. • What is the frequency of your need for after-hours drug and alcohol testing? • Please confirm if the after-hours drug testing requirements are for drug testing and breath alcohol testing only. Do you ever require blood alcohol testing? • Please confirm the frequency of neuropsychiatric fit for duty evaluations. • Please confirm the frequency of onsite vaccination events. • Can you please confirm if your current smoking cessation program offers onsite medications? What is the current utilization of this program? |
6/5/2025 10:55:45 AM |
1. BayCare.
2. No Skin Test. 3. Attached as sample forms. 4. Td. 5. Rapid 5-panel. 6. HBSAB. 7. There are no requirements but the step test includes reflexes and walking patterns. 8. No requirement but it is used to complete a strength assessment. 9. Up to 20 per day. 10. One time per week and 3-day notice. 11. Medical records are usually required when a FIT for Duty is requested. The vendor will require medical records. 12. Serious mental illness and/or intellectual disability or related condition identified through the Level I screen, older adults experiencing mishaps and confusion on the road, identifying areas where a driver may have deficits, preparing for, entering, engaging in, or retaining gainful employment. 13. Yes, when needed. 14. Approximately 3 times per week. 15. Yes, only if a person cannot produce urine. 16. Approximately 4 times a year. 17. Never. 18. No. 19. To provide Occupational Physicals. |
6/16/2025 10:01:40 AM |
Commodity Codes
Total: 8
| Code | Description |
| [918-78] | Medical Consulting |
| [948-47] | Health Care Center Services |
| [948-48] | Health Care Services (Not Otherwise Classified) |
| [948-74] | Professional Medical Services (Including Physicians, Pharmacists, and All Specialties) |
| [948-92] | Vaccination Program Services |
| [948-97] | X-Ray Services (Incl. Dental) |
| [952-7] | Alcohol and Drug Testing Services |
| [961-48] | Laboratory and Field Testing Services (Not Otherwise Classified) Incl. Hazardous Waste |
Publications
Total: 0
| Publication | Date |
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