RFP 26-0812200 CITYWIDE TOWING SERVICES

City of Opalocka
RFP NO: 26-0812200
REQUEST FOR PROPOSALS (RFP)
CITYWIDE TOWING SERVICES

CITY OF OPA-LOCKA
RFP NO. 26-0812200
CITYWIDE TOWING SERVICES
TABLE OF CONTENTS
Subject Page Number
Cover ............................................................................................................................................................................. 1
Table of Contents. .................................................................................................................................................... 2
Advertisement ............................................................................................................................................................ 3
Part I - Proposal Guidelines. ..................................................................................................................................4
Part II - Nature of Services Required ................................................................................................................. 9
Part III - Proposal Requirements. .................................................................................................................... 22
Part IV - Evaluation of Proposals. .................................................................................................................... 24
Proposer Qualifications. ...................................................................................................................................... 27
Price Proposal ......................................................................................................................................................... 28
Debarment, Suspension Certification. ............................................................................................................ 29
Drug-Free Certification. ....................................................................................................................................... 31
Non-Collusion Affidavit... .................................................................................................................................... 32
Non-Discrimination Affidavit............................................................................................................................ 33
E-Verify Form .......................................................................................................................................................... 35

CITY OF OPA-LOCKA REQUEST FOR PROPOSALS
RFP NO: 26-0812200
Citywide Towing Services
Sealed Proposals for a towing service will be received by the City of Opa-locka at the Office of
the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Aug. 12, 2026 by 2:00
p.m. Any RFP Package received after the designated closing time will be returned unopened.
The City of Opa-locka will be accepting proposals by mail, however it is your responsibility
to submit your proposal by the due date. In addition, proposals may be submitted via
www.demandstar.com (e-bid). The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th
Floor Opa-locka, Florida
33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on
USB Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed
to the City Clerk, City of Opa-locka, Florida, and marked RFP for Citywide Towing Services.
Proposers desiring information for use in preparing proposals may obtain a set of such
documents by visiting the City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any
technicalities or irregularities therein. The City further reserves the right to award the contract
to that proposer whose proposal best complies with the RFP NO: 26-0812200 requirements.
Proposers may not withdraw their proposal for a period of ninety (90) days from the date set
for the opening thereof.
Joanna Flores, CMC
City Clerk

CITY OF OPA-LOCKA
RFP NO: 26-0812200
Citywide Towing Services
PART I
PROPOSAL GUIDELINES
11. Introduction: The City of Opa-locka is requesting proposals from qualified professional
companies and firms to provide Towing Services. The City hereby requests proposals for the
selection of one or more firms (collectively, the "Consultant" or "Respondent") to provide the
services set forth in this RFP.
12. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting
proposals by mail, however it is Proposer's responsibility to submit Proposer's proposal by the due
date. In addition, proposals may be submitted via www.demandstar.com (e-bid). The City must
receive all proposals by 2:00 p.m. on 8/12/2026. The address to submit sealed proposals is listed
below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th
Floor Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO.
26-0812200 - Citywide Towing Services.
This package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the
deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer,
for a period of 90 days. Once opened, proposals become a record of the City and will not be returned
to the Proposer.
The City cautions Proposers to assure actual delivery of mailed or hand-delivered proposals directly
to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the
deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may
be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the
established deadline will not be considered and will be returned unopened to the Proposer(s).
13. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus
one copy on USB flash drive in PDF format of the proposal in a sealed, opaque package marked
as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery,
US Mail or any other delivery medium.
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14. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with preparation of a response to this Request for Proposal. Proposers
should prepare their proposals simply and economically, providing a straightforward and concise
description of the Proposer's ability to meet the requirements of the RFP.
15. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning
or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are
authorized only to direct the attention of prospective Proposers to various portions of the RFP so
that they may read and interpret such for themselves. No employee of the City is authorized to
interpret any portion of this RFP or give information as to the requirements of the RFP in addition
to what is contained in the written RFP document.
16. Addendum: The City may record its response to inquiries and any supplemental instructions
in the form of written addenda. The City may mail written addenda up to three (3) calendar days
before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain
whether any addenda have been issued. Failure to do so could result in an unresponsive proposal.
Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
17. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are
reviewed, accepted by appointed staff, the best proposal has been identified, approved by the
appropriate level of authority within the City and executed by all parties. The City anticipates that
the final Agreement will be in substantial conformance with this sample Agreement; nevertheless,
Proposers are advised that any Agreement may result from the RFP may deviate from the Sample
Agreement.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re-
advertise for other proposals.
18. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or
Agreement document, original Terms and Conditions, and Proposer response. Any and all legal
action necessary to enforce the award will be held in Miami-Dade County and the contractual
obligations will be interpreted according to the laws of Florida. Any additional contract or
agreement requested for consideration by the Proposer must be attached and enclosed as
part of the proposal.
19. Selection Process: The proposals will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible.
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The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the
right to negotiate and recommend award to the next highest Proposer or subsequent Proposers
until an agreement is reached.
110. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure consistent
with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided
by law in the response to the RFP and must identify the data or other materials to be protected and
must state the reasons why such exclusion from public disclosure is necessary. Document files may
be examined, during normal working hours.
111. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office for
all news releases or other publicity pertaining to this RFP or the service, study, or project to which
it relates.
112. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental
entity or a self-insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per
Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and Policy
Period);
4. The City listed as an additional insured (this may be specifically limited to the specific
job(s) the contractor will be performing);
5. Minimum 30-day written notice of cancellation.
113. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the
State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed
and certified shall be rejected.
114. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of
persons and affiliates who are disqualified from public contracting and purchasing processes
because they have been found guilty of a public entity crime. No public entity shall award any
contract to or transact any business in excess of the threshold amount provided in Section
287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the
"Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate
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was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from
the list. By signing and submitting the RFP proposal forms, Proposer attests that they have not been
placed on the "Convicted Vendor List".
115. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the
City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods or
services for which the proposal is submitted and shall be further disqualified from submitting any
future proposals for work, goods or services for the City of Opa-locka.
116. DrugFree Workplace: Preference shall be given to businesses with Drug-Free Workplace
(DFW) programs. Whenever two or more proposals which are equal with respect to price, quality,
and service are received by the City for the procurement of commodities or contractual services, a
proposal received from a business that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
117. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful execution of the work.
118. Protests: Protests of the plans, specifications, and other requirements of the request for
proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working
days prior to the scheduled bid opening. A detailed explanation of the reason for the protest must
be included. Protests of the award or intended award of the bid or contract must be in writing and
received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed
explanation of the protest must be included.
119. Termination for Convenience: A contract may be terminated in whole or in part by the City
at any time and for any reason in accordance with this clause whenever the City shall determine that
such termination is in the best interest of the City. Any such termination shall be affected by the
delivery to the contractor at least five (5) working days before the effective date of a Notice of
Termination specifying the extent to which performance shall be terminated and the date upon
which termination becomes effective. An equitable adjustment in the contract price shall be made
for the completed service, but no amount shall be allowed for anticipated profit on unperformed
services.
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1.20 SCHEDULE OF EVENTS: The following schedule shall govern this RFP. The City reserves the right to
change the scheduled dates and times at its sole discretion.
No. Event Date Time (EST)
1 Advertisement/ Distribution of RFP (Cone 7/2/26
of Silence Begins)
2 Closing Date for Respondent Questions 7/16/26 5:00 P.M.
3 City's Answers to Questions by 7/23/26 5:00 P.M.
Respondents
4 Proposals Due Date 8/12/26 2:00 P.M.
5 Review of Proposals for Responsiveness TBA TBA
6 Recommendation to Commission TBA TBA
7 Commission Meeting to Select Consultant(s) TBA TBA
and Approve Agreement(s)
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PART II
NATURE OF SERVICES REQUIRED
2.1 SCOPE OF SERVICES
The City of Opa-locka is seeking qualifications from licensed and experienced towing firms to enter into
an agreement for citywide towing services.
The selected consultants shall provide the services, design, labor, materials, equipment, and all
incidentals necessary, as further defined in Section 2 of this request for proposals (the "Services") to
provide Citywide Towing Services within the City.
The City intends to award a contract to the selected Consultants for the Services described in this RFP.
The contract term is to be for an initial one (1) year period, with up to four (4) one-year option
terms. The Respondent shall include all storage, refurbishment, and maintenance prices for each
year of the contract.
Contract scope includes the removal and storage of vehicles and equipment that are creating a traffic
hazard, abandoned, disabled from a traffic crash, or for non-consensual removal of vehicles from public
streets and areas within the City. The proposer will provide 24-hour towing services, 365 days per year.
The proposer will supply the City with priority services. The selected proposer/s will be given first call
for all wrecker services requested by the City unless a motorist makes a specific request for another
wrecker.
Proposer shall specify in their proposal two (2) subcontractors that may be called upon to perform
services in an emergency; subcontractor facilities and available equipment are subject to inspection by
the City. If services are split between one or more towing firms, a staggered service schedule, at the
direction of the City, shall be arranged and adhered to.
Please note: Incumbent (current) firms contracted to provide Towing services to the City of Opa-
locka shall submit a proposal package in accordance with this RFP to be considered as a part of
the evaluation process.
2.2 REQUESTS FOR SERVICE
All requests for service shall be made through the City of Opa-locka Police Department, Code Compliance
Division, or Public Works Department. The City reserves the right to cancel a request for service at any
time, including up to the time of hookup.
All vehicles being towed to Proposer's storage compound shall be taken directly to that area. If after
assessing an accident scene, the Police Officer or Aide determines the safety of the public requires
immediate removal of the vehicle(s), or if the owner's requested tow service does not respond within a
reasonable time, the proposer may be required to remove the vehicle(s) to the side of the road or other
safe area. If so, the owner of the vehicle so moved may be charged in accordance with the rate schedule.
2.3 REQUIRED RESPONSE TIME
The proposer shall respond to the request for services within forty-five (45) minutes of the call for
service. Proposer shall assess the call for service immediately, if the proposer is unable to meet their
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obligation within the forty-five-minute time limit, the proposer shall immediately call the requesting
department back and notify them that they cannot respond in a timely manner. The proposer shall call
designated City-approved subcontractor to respond to the City's call. Subsequently, the City
representative making the tow request shall be appropriately notified of the call's successful hand-off to
subcontractor.
2.4 PAYMENT
The City will not be responsible for the collection or payment of any charge for services rendered by
reasons of having dispatched service in accordance with this contract unless such service charge is a City
authorized special service. All other such services rendered shall be charged to the owner of the towed
vehicle or other lawful claimant of possession. The motor vehicle owner and/or operator shall be
responsible for payment of charges imposed by the Proposer in accordance with the contract rate
structure.
Proposer shall ALWAYS accept payment from the vehicle owner or authorized representative for
charges in any of at least three (3) of the following forms:
1. Cash, money order, or valid traveler's check.
2. Valid credit card.
3. Valid personal check showing on its face the name and address of the vehicle owner or authorized
representative.
4. Electronic funds transfer applications such as Paypal, Venmo, Zelle, or similar payment application.
2.5 ANCILLARY SERVICES
Any ancillary services are to be performed only if required and appropriate. If any such charges are
questioned by the City, and such ancillary services were not noted on the Vehicle Storage Receipt, it shall
be the proposer's responsibility to prove the validity of such charges.
2.6 SPECIAL SERVICES
If additional duties, like those herein, but not specified, are required by the City, and the firm is able to
provide those special services, those services may be requested under this contract by authorized City
staff. Examples of such special services could be removal of an aircraft from water or recovery of a large
piece of City equipment from mud.
In such instances, the City will depend upon the firm's experience in such matters and authorize the firm
to assemble all necessary special equipment and staff, including use of subcontractors, to resolve the
special or emergency. Whenever possible estimated costs for such special services shall be provided to
the City prior to engaging in work and all costs shall be subject to negotiation. In any such instances the
City reserves the right, time and circumstances permitting, to seek the special services elsewhere in
accordance with the City procurement ordinances and code.
2.7 RELEASE
The proposer shall directly release, within thirty (30) minutes of payment, any vehicle that has not been
marked "hold" by the City, providing the proper proof of identification and ownership is presented. Any
vehicle towed that is marked "hold" cannot be released without written authorization from the Police
Department. Vehicles can be held up to five (5) days. If the period to hold the vehicle will exceed more
than five days, the Police Department shall provide written authorization to the proposer to continue to
hold the vehicle, or the vehicle may be removed to the Police Department holding facility. The vehicle
owner shall be responsible for storage fees from the 1st through the 5th day. The City shall be
responsible for the storage fees after the 5th day. The proposer shall release any vehicle towed in at the
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