RFP 2026-01-PW - General Contractor Services

City of DeFuniak Springs
Requests for Proposals
General Contractor Services
RFP 2026-01-PW
GENERAL TERMS AND CONDITIONS
PREPARATIONS OF BIDS/PROPOSALS: Proposals shall be submitted on the forms
provided and must be signed by the Bidder or their authorized representative. The person signing
the proposal shall initial any corrections to entries made on the attached forms.
Vendors must provide pricing on all items appearing on the bid forms unless specific directions
in the advertisement, on the bid form or in the special provisions allowed for partial bids.
Failure to provide pricing on all items may disqualify the bid. Alternative bids will be
considered, unless otherwise stated, only if the alternate is described completely, including, but
not limited to, sample, if requested and specifications sufficient so that a comparison to the
request can be made.
Any questions or inquiries must be submitted in writing, and must be received by the City Clerk
no later than August 20, 2026, at 12:00 (noon) to be considered. Any changes to the Request for
Proposal will be issued through posted addendum.
SUBMITTED BIDS/PROPOSALS: Proposals must be submitted as directed in the Request
for Proposals, and on the forms provided unless otherwise specified. Proposals must be
typewritten or printed in ink. Proposals must be mailed or delivered in person. Proposals that are
faxed or emailed will not be accepted.
WITHDRAWING BIDS/PROPOSALS: Proposals may be withdrawn prior to the opening
date and time upon written request of the Proposer. Negligence on the part of the Proposer in
preparing his/her proposal shall not constitute a right to withdraw a proposal subsequent to
the proposal opening.
RECEIPT AND OPENING OF PROPOSALS: Proposals shall be submitted prior to the
time fixed in the Request for Proposals/Sealed Bids. Proposals received after the time so

indicated shall be returned unopened.
PROPOSAL RESULTS: All sealed bids received will be considered confidential and not available for
public review until after the bid opening is conducted. Bid and RFP openings will be scheduled and
opened accordingly. Please send your request in writing or send an email to
cityclerk@defuniaksprings.net to receive sealed bid results after the public opening.
KNOWLEDGE AND EXPERIENCE: If and as requested per document, provide a description
of the firm's knowledge and experience in the industry. Highlight your company's experience to
provide the highest quality and reliable service and support.
REFERENCES: If and as requested per document, projects and accounts within the past five
years best illustrating current qualifications for this project.
AWARD OF CONTRACT: It is the policy of the City that contracts are awarded only to
responsible bidders. In order to qualify as responsible, a prospective vendor must meet the
following standards as they relate to this request:
* Have adequate financial resources for performance or have the ability to obtain such
resources as required during performance.
* Have the necessary experience, organization, technical and professional
qualifications, skills and facilities.
* Be able to comply with the proposed or required time of completion or performance
schedule
* Have a demonstrated satisfactory record of performance.
* Adhere to the specifications of this bid and provide all documentation required of this bid.
The contract will be awarded to the most responsive & responsible bidder(s) based on the best
cost, qualifications, and experience, including, the quality of the equipment/services to be provided
and the support that the bidder offers during the duration of the contract terms. If the City chooses
to select more than one firm for contract, then those firms will be assigned projects through a
rotation.
CONTRACT TERMINATION: If at any time the proposer fails to provide proper services during the
contract period, the City will have the option to terminate the contract at any time without notice.
RIGHT TO REJECT BIDS: The City reserves the right to reject any and all sealed bids,
should the City deem it to be in the best interest of the public.
INSURANCE CERTIFICATES:
Prior to award of this contract, the Contractor shall submit insurance certificates indicating
coverage for all vehicles, public liability and property damage in the following amounts:
Comprehensive General: $1,000,000/$ 1,000,000
Liability Auto Liability: $1,000,000/$ 1,000,000
Property Damage: $1,000,000/$ 1,000,000
Personal Injury
Workmen's Compensation as required by the State of Florida

PRICING: Unless otherwise specified, all prices listed are firm for the term of the contract. All
prices should include all labor and material costs, and any discounts offered. All fuel surcharges,
delivery charges and miscellaneous charges that are not part of the terms and conditions of this
contract will only hold up payment if they are added to the submitted invoice.
TAX:
The City is exempt from all sales and federal excise taxes.
GUARANTEES AND WARRANTIES: All parts and labor related to agreements must be
guaranteed and include a warranty. If any work is unable to be guaranteed, the contractor must
inform the City, in writing, prior to the delivery of an item or any work being performed.
FORCE MAJEURE: Neither party shall be liable for any inability to perform its' obligations
under any subsequent agreement due to war, riot, insurrection, civil commotion, fire, flood,
earthquake, storm or any other act of God.

REQUEST FOR PROPOSALS
GENERAL CONTRACTOR SERVICES
You are cordially invited to submit a proposal for General Contractor Services in accordance with the
attached specifications, terms, and conditions listed in RFP 2026-01-PW General Contractor Services
which can be obtained at https://www.defuniaksprings.net/1230/Bids-RFPs. The City of DeFuniak
Springs is seeking one or more qualified contractors to provide on-call general contractor services for
municipally managed facilities. The successful contractor(s) must be registered in FL and shall
provide all labor, materials, equipment, tools, and supervision necessary for the service, repair,
maintenance, replacement, installation, and/or upgrade of building systems in all municipal buildings
as needed. The City is seeking to select one or more contractors for a preferred short list with
expertise in this field for the following but not limited to: on-call workload needs, typical small and/or
planned work, and may include large scale capital work. This will be a three (3) year contract:
2026-2029. All proposals/bids must be received by September 3, 2026, at 2:00 PM (CST).
RFP 2026-01-PW
General Contractor Services
City of DeFuniak Springs
City Clerk
1350 Baldwin Avenue
DeFuniak Springs, FL 32435
INTRODUCTION
The City of DeFuniak Springs intends to contract with a qualified and FL Registered Business as
a General Contractor for general building related services including emergencies. The City
intends to pre-select one or more qualified General Contractors to provide all labor, materials,
equipment, tools, and supervision necessary for the service, repair, maintenance, replacement,
installation, and/or upgrade of building systems in all municipal buildings as needed. Award of a
contract does not obligate the City to engage the Contractor(s) in performing any minimum
amount of service during the contract period. This will be a three (3) year contract: 2026-2029.
SCOPE OF WORK
On-Call General Contractor Services includes but is not limited to the labor, materials,
equipment, tools, and supervision necessary for the service, repair, maintenance,
replacement, installation, and/or upgrade of building systems in all municipal buildings in
the City.
Buildings systems include, but are not limited to; Roofing, demolition, framing, drywall,
flooring, doors, painting, masonry, acoustical drop ceilings, carpeting, and any other
associated building systems as directed.
Jobs will be priced accordingly either Time and Material or Lump Sum based on scale of
work.
On-Call Contractor Services includes response to service requests as well as emergency
response for related electrical needs.
Contractor must respond to the City, generally the Public Works Director, however there
may be a designee, by phone, in a timely manner not more than eight (8) hours after
receiving a service request call and must be prepared to have an employee on site within
forty-eight (48) hours of the phone call. If service is an emergency, the contractor must
respond by phone within one (1) hour and work must be started within four (4) hours. A
site visit to a location identified in advance must be scheduled in a reasonable period. This
should normally occur within 48 hours, but as needs and circumstances will vary, it is

expected that a contractor will accommodate the needs accordingly. All appointments
made between the Contractor and the City must be kept unless the two agree to a change.
Failure on a Contractor's part to keep appointments may result in termination of the
contract. All quotes/estimates for work will be done at no cost to the city.
CALENDAR OF EVENTS
Listed below are the important actions and dates/times by which the actions must be taken or
completed. If the City finds it necessary to change any of these dates/times, it will be
accomplished by addendum. All listed times are local time in DeFuniak Springs, Florida.
DATE/TIME ACTION
July 15, 2025 Advertise RFQ
August 20, 2026 by 12:00 noon local time Last day for questions
September 3, 2026 no later than Closing date
2:00PM local time and will
open immediately thereafter
September 14, 2026 Recommendation provided to the
City Council to negotiate with the
selected firm. RFQ awarded.
EXPERIENCE/QUALIFICATIONS/SKILLS
The contractor shall be able to demonstrate knowledge, experience, and ability to those
items specifically listed in APPENDIX A.
Contractor (Company) shall have been in business, and registered by the State of FL, as a
General Contractor for at least five (5) years.
Contractor must be a registered business in FL, have a current City of DeFuniak Springs
Business Tax Recipient, and have ample facilities, accounts, and equipment required of a
qualified General Contractor.
Must be able to respond to emergencies by phone within one (1) hour and work must be
started within four (4) hours if applicable
Must be able to respond in a timely manner not more than eight (8) hours after receiving a
service request call and must be prepared to have an employee on site within forty-eight
(48) hours of the phone call if applicable.
Must be able to submit any standard cost estimate for planned or scheduled work in a
timely manner.
Must be able to make basic cost estimates for labor included in the project or job
assignment descriptions.
Must be able to read small lettering and serial numbering from plans, blueprints, diagrams
and drawings as required.
Must be able to move, push, or lift items in tight spaces including and/or outside elements.
Must be able to work in harmony and cooperatively with City staff or personnel when
working on assigned site projects during normal working hours
Design/Build capability preferred.

Must be professional and presentable when on-site.
Municipal Experience is preferred but not required.
PROTECTION OF WORK AND PROPERTY
The successful Contractor shall, during the period of inspection and/or repair, maintain good,
clean, safe working conditions at all times and shall be responsible for keeping the areas free
from all debris, machine parts, tools, etc. and shall leave the areas clean and orderly.
All used parts and/or demolished materials must be removed to a point of disposal off the
building premises at the close of each working day.
The Contractor shall continuously maintain adequate protection for all of his items from damage
and shall protect the owner's property from damage, injury or loss arising in connection with this
contract.
The contractor shall have proper safety devices maintained at all times while in use.
If equipment does not contain proper safety devices and/or is being operated in an unsafe
manner, the City shall direct the Contractor to remove such equipment and/or the operator until
the deficiency is corrected to the satisfaction of the City.
The Contractor shall be solely responsible for injury to persons and or City property caused by
the operation of the equipment.
SELECTION
The selection of one or more Qualified General Contractors will be based on the following
with each category representing 20% based on the following:
Highly Advantageous* 3-5 points: Response excels on the specific
criterion
Advantageous 2 points: Response meets evaluation
standard for the criterion
Least Advantageous 1 point: Response does not fully meet the
criterion or leaves a question or issue not
fully addressed
Does Not Meet 0 points: Does not address the criterion
* The Contractor has previous Municipal Experience including Contract qualification
1) Knowledge and Experience
Includes a summary of experience that pertains to the disciplines described in the Section
EXPERIENCE/QUALIFICATIONS/SKILLS.

2) Key Personnel Background
Name, position, and related years' experience and responsibilities of key personnel
assigned to this work.
3) Facilities Description
Provide a detailed summary describing your shop and/or headquarters, and any
vehicles/equipment used for work purposes.
4) References
Contractor will provide at least three (3) complete references from companies that
have used the Contractor's services in the past. References must include the following
information (must be current):
1. Reference's organization or company name.
2. Reference's physical mailing address, phone number and email address.
3. Contact person.
4. Description and date of project and/or type(s) of services provided for each
reference.
5. Provide Active Accounts/Contract Agreements you currently do work under.
NOTE: If the Contractor is already pre-qualified for any public contracts, they should
list the contract number as well.
5) Proposal Rate Sheet
a) Provide a comprehensive Rate Sheet with Unit Rates by the HOUR which shall
include: labor, equipment, and any related costs to complete work in strict
compliance with the specifications, terms, and conditions set forth in the
document.
b) Include both Straight Time and Overtime rates per hour.
c) Emergency Rates and Minimums if applicable
d) Include a Materials Markup Percentage (Actual Cost Plus).
APPENDICES
A. General Contractor Definitions and Preferred Requirements
B. Knowledge and Experience
C. Facilities Description
D. References
E. Proposal Rate Sheet
F. Acknowledgement Forms

APPENDIX A
GENERAL CONTRACTOR DEFINITIONS
AND
PREFERRED REQUIREMENTS
The intention is to procure qualified general contractors who are on site, directly work with staff
for items listed here exclusive to the carpentry understanding that some items may be
sub-contracted out for larger specific items best performed by those singular professions such as:
drywall work, plastering, tile work, brick work, concrete finishing, acoustical drop ceilings, etc.
The General Contractor shall have at least five years' experience and shall be the
owner/operator of the registered FL business submitting this proposal.
A laborer is considered additional staff used primarily for those purposes.
The Preferred Requirements below are inclusive of abilities and needed experience at a
minimum for any Contractor to be considered:
PREFERRED REQUIREMENTS:
Demolition Work
All disciplines of Carpentry
Rough Framing of walls and/or petitions including for windows and doors
All types of wallboards and finish work including but not limited to: drywall, blueboard,
greenboard, and paneling.
Finish carpentry including trim, baseboard, moldings, paneling, countertops, and pre-hung doors
Painting and associated caulking and patchwork
Minor roof repairs as applicable
Minor tile work ceramic and commercial
Assembly and setting of mobile office petitions
Cabinet Work
Windows
Doors
Window Treatments
Shelving

APPENDIX B
KNOWLEDGE AND EXPERIENCE
Includes a summary of experience that pertains to the disciplines described in the Section
EXPERIENCE/QUALIFICATIONS/SKILLS.
STATEMENT OF QUALIFICATIONS CIRCLE
ONE
Contractor (Company) has full ability to demonstrate and provide, YES NO
professionally, those services requested specifically but not limited to
APPENDIX B
Contractor (Company) shall have been in business as a General YES NO
Contractor for at least five (5) years.
YEARS IN BUSINESS:
There must be at least one (1) Lead Carpenter on staff with more than YES NO
five years' experience thereof with said licensing.
NUMBER OF LEAD CARPENTERS:
Contractor must be a registered business in FL, hold an active City of YES NO
DeFuniak Springs Business Tax Receipt (or have the ability to obtain
one), have ample facilities, accounts, and equipment required of a
qualified General Contractor.
Must be able to respond to emergencies by phone within one (1) hour YES NO
and work must be started within four (4) hours if applicable.
Must be able to submit any standard cost estimate for planned or YES NO
scheduled work in a timely manner not to exceed (10) business days
from the time of notification.
Municipal Work/Contract Experience YES NO