Commercial kitchen exhaust hood/Duct work/fan cleaning & Suppression inspections
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 13, 2024 |
| Due Date: | Feb 29, 2024 |
| Solicitation No: | RFQ-1000918 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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RFQ-1000918 Addendum 1
Commercial kitchen exhaust hood/Duct work/fan cleaning &
Suppression inspections
Issue Date: 2/13/2024
Questions Deadline: 2/23/2024 12:00 PM (CT)
Response Deadline: 2/29/2024 03:00 PM (CT)
Contact Information
Contact: Wendy Foster
Address: 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: 515 (294) 8806
Email: wkfoster@iastate.edu
Page 1 of 18 pages
Deadline: 2/29/2024 03:00 PM (CT)
RFQ-1000918 Addendum 1
Event Information
Number:
RFQ-1000918 Addendum 1
Title:
Commercial kitchen exhaust hood/Duct work/fan cleaning & Suppression
inspections
Type:
Request for Proposal (Public)
Issue Date:
2/13/2024
Question Deadline: 2/23/2024 12:00 PM (CT)
Response Deadline: 2/29/2024 03:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide commercial kitchen exhaust hoods, duct work and
fans cleaning and Suppression inspections for various the ISU Athletics buildings on
campus.
There will be a Mandatory pre-bid meeting, see Activities Tab. Attendance at
the pre-bid meeting is mandatory for all Contractors even if the Contractor has been
awarded this Contract in the past.
HOLD ALL QUESTIONS ABOUT THE BID UNTIL THE MANDITORY PRE-BID
MEETING
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bids will be submitted through the ISUbid system.
Bid Activities
MANDATORY Pre-Bid/Site Visit Meeting
2/23/2024 1:00:00 PM (CT)
There will be an MANDATORY pre-bid meeting due to the nature of this RFP/RFQ. Hold all questions about the bid until the pre-bid
meeting.
ATTENDANCE AT THE PRE-BID MEETING/SITE VISIT IS REQUIRED. Failure to attend or have representation at this meeting
will result in the Contractor being ineligible to participate in the competitive bid process. This requirement is for all Contractors
even if Contractor has been awarded this Contract in the past.
Pre-bid meeting information:
location: Pre-bid/site visit meeting will start in the Atrium of Stark Performance Center, enter in the east door.
Bidders can park in lot 85E in the north east parking lot. We will be walking around and between multiple
buildings/locations so please dress accordingly.
Please email: wkfoster@iastate.edu with your intent to attend this pre-bid/site visit.
No verbal statements by ISU or its representatives at this meeting will be binding. ISU will post all changes and material
clarifications in the form of an addenda after the meeting.
Page 2 of 18 pages
Deadline: 2/29/2024 03:00 PM (CT)
RFQ-1000918 Addendum 1
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Construction (Trades, Small Projects) 12-2020.pdf
Download
Insurance Requirements - Construction (Trades, Small Projects) 12-2020
RFQ-1000918 Commercial hood- duct cleaning - suppression (Scope of work).pdf
Download
Commercial hood-duct cleaning- suppression inspections
RFQ-1000918 Exhbit 1-Equipment list (Vent Hoods & suppression).pdf
Download
Exhibit 1 - equipment list
Bid Attributes
1 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to the following which are in no particular
order:
Compliance with terms and conditions & scope of work
Number of year of commercial kitchen exhaust hood/ duct work cleaning
Overall cost to ISU
Demonstrated experience for this type of work (References)
Noted exceptions
Read and understood
(Required: Check if applicable)
2 General Information
Iowa State University is soliciting information from qualified Contractors to provide commercial kitchen exhaust
hoods, duct work & fan cleaning and Suppression inspections for various Athletics Building locations.
ISU Athletics would prefer to have a single contractor that can provide commercial kitchen exhaust hoods, duct
work, fan cleaning and inspections of suppression systems so that the Contractor can schedule/preform all the
work at one time.
Exhibit 1, list of hoods/suppression system for Athletics buildings is provided for reference. If the list of
hoods/suppression systems and the actual amount of hoods/suppression systems don't match, ISU will be billed for
only the actual work completed.
Contract Term: The contract shall begin on April 1, 2024 and extend through March 31, 2029. Pricing shall be firm
through March 31, 2027. During the last two years of the contract year 4 (April 1, 2027 - March 31, 2028) and
year 5 (April 1, 2028 - March 31, 2029) Contractor may request (one time per year) a price increase that will not
exceed the escalation percentage provided in the "Attributes" tab.
3 Scope of Work/Specifications are in the attachment tab
Read & Understood
(Required: Check if applicable)
Page 3 of 18 pages
Deadline: 2/29/2024 03:00 PM (CT)
RFQ-1000918 Addendum 1
4 State the number of years that Contractor has been in the commercial kitchen hood & duct cleaning
business
(Required: Maximum 500 characters allowed)
5 Suppression Inspections
Contractor will complete the suppression inspections with Contractor staff?
(if no, state subcontractor name/information in the Subcontractor section)
Yes No
(Required: Check only one)
6 Escalation Clause- for the last 2 years of the contract (year 4 &5) will be no more than ________%
(if none, enter zero)
%
(Required)
7 Payment Term Options
Please select the payment terms for this offer.
Net 30 Net 20 Net 10 Net
(Required: Check only one)
5% 15/Net 30
2% 15/Net 30
8 Payment Term Options - If "Other" is selected briefly explain.
(Optional: Maximum 1000 characters allowed)
9 Provide State of Iowa Contractor Registration Number
(Required: Maximum 25 characters allowed)
1 Reference #1 : Contact Name, Company Name & Company address
0 (Provide reference for similar works that have been completed by the Contractor within the last 4 years. DO NOT
use ISU as a reference
(Required: Maximum 1000 characters allowed)
1 Reference #1 Phone
1
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference #1 Email
2
(Required: Email address)
Page 4 of 18 pages
Deadline: 2/29/2024 03:00 PM (CT)
RFQ-1000918 Addendum 1
1 Reference #2: Contact Name, Company Name *& Company address
3 (Provide information for similar work that have been completed within the last 4 years). DO NOT use ISU as a
reference.
(Required: Maximum 1000 characters allowed)
1 Reference #2 Phone
4
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference #2 Email
5
(Required: Email address)
1 Reference #3: Contact Name, Company Name, & Company address
6 (Provide information for similar work that have been completed within the last 4 years). DO NOT use ISU as a
reference.
(Required: Maximum 1000 characters allowed)
1 Reference #3 Phone
7
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference #3 Email
8
(Required: Email address)
1 Exceptions to General Terms and Conditions
9 Do you have any exceptions to the General Terms and Conditions (under Attachments tab)? If YES, please list
exceptions below.
Yes No
(Required: Check only one)
2 Exception to General Terms and Conditions - 1
0 Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
Page 5 of 18 pages
Deadline: 2/29/2024 03:00 PM (CT)
RFQ-1000918 Addendum 1
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