Up Fit Services for Public Safety Vehicles

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: May 8, 2024
Due Date: May 21, 2024
Solicitation No: RFQ-1000971
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal (Public)
Status Issued
Number RFQ-1000971 (Up Fit Services for Public Safety Vehicles)
Issue Date & Time 5/8/2024 01:30:01 PM (CT)
Close Date & Time 5/21/2024 03:00:00 PM (CT)
Notes
Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide up fit services for various ISU Public Safety Vehicles on an as needed basis.

Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.

Contact Information
Name Wendy Foster
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone 515 (294) 8806
Fax
Email wkfoster@iastate.edu

Attachment Preview

RFQ-1000971
Up Fit Services for Public Safety Vehicles
Issue Date: 5/8/2024
Questions Deadline: 5/15/2024 11:00 AM (CT)
Response Deadline: 5/21/2024 03:00 PM (CT)
Contact Information
Contact: Wendy Foster
Address: 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: 515 (294) 8806
Email: wkfoster@iastate.edu
Page 1 of 20 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000971
Event Information
Number:
RFQ-1000971
Title:
Up Fit Services for Public Safety Vehicles
Type:
Request for Proposal (Public)
Issue Date:
5/8/2024
Question Deadline: 5/15/2024 11:00 AM (CT)
Response Deadline: 5/21/2024 03:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide up fit services for various ISU Public Safety Vehicles
on an as needed basis.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
RFQ-1000971 Automotive Servcies (Driving ISU Owned Vehicles- repairs on & off
campus).pdf
Download
Insurance requirements
RFQ-1000971 Up Fit Services for Public Safety vehicles- scope of work.pdf
Download
Up-fit Services for Public Safety
Bid Attributes
1 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to which are in no particular order:
Compliance with scope of work/terms and conditions.
Warranty Information
Overall cost to ISU.
Contractor will transport ISU vehicles to their shop and back.
Contractor work completion time
Contractor has minimum 2 year of experience with public safety vehicle up fit services.
Demonstrated successful completion of similar sized services.
Exceptions taken
Read and understood
(Required: Check if applicable)
Page 2 of 20 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000971
2 General Information
ISU is seeking bids from Contractors to provide up fit services for Public Safety vehicles on an as needed basis.
Contract Term:
The contract shall begin on July 1, 2024 and extend through June 30, 2029 and pricing will be firm through June 30,
2027. During the last 2 years of the contract, July 1, 2027-June 30, 2028 and July 1, 2028- June 30, 2029,
Contactor may propose a price increase for the labor rate once during the two 1 year periods and the increase will
not exceed the escalation percentage provided on the Attributes tab.
ISU reserves the right to award or not award this bid as bests suites the needs of the University
3 State warranty on parts/materials and installation
(Required: Maximum 1000 characters allowed)
4 State warranty process
(Required: Maximum 1000 characters allowed)
5 State any fees/costs for shop supplies, environmental fees, etc, and how they will be applied.
(if none put N/A)
(Required: Maximum 4000 characters allowed)
6 Contractor Completion Time
State average time from notification that ISU vehicle is ready for up-fit, to the completion of the vehicle up-fit
(Required: Maximum 1000 characters allowed)
7 State number of years Contractor has been engaged in public safety vehicle up-fitting.
(Required: Maximum 1000 characters allowed)
8 State physical location where up fit services will be completed
(Required: Maximum 1000 characters allowed)
Page 3 of 20 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000971
9 If Contractor has more than one shop location, state primary location where up fit work for ISU will be
preformed
(If none, state none or N/A)
(Required: Maximum 1000 characters allowed)
1 Contractor will pickup/delivery ISU vehicles for up fit and repair services (at no additional cost to ISU)
0
Yes No
(Required: Check only one)
1 Escalation possible for years 4 & 5 will not exceed _______% per year
1 (if none, enter zero)
%
(Required)
1 Payment Term Options
2 Please select the payment terms for this offer.
1%10, Net 30 2%10, Net 30 2% 15, Net 30
Net 20 Net 30
(Required: Check only one)
Other
5% 15, Net 30
Net 10
Net 15
1 Payment Term Options - If "Other" is selected briefly explain.
3
(Optional: Maximum 1000 characters allowed)
1 References
4 References must have knowledge of Contractors experience with services/products that are noted in this bid. DO
NOT use Iowa State University as a reference.
1 Reference #1 Individual Name and Company Name
5 (Provide references where up fit services provided are for Public Safety vehicles)
(Required: Maximum 1000 characters allowed)
1 Reference #1 Phone
6
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference #1 Email
7
(Required: Email address)
Page 4 of 20 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000971
1 Reference #2 Individual Name and Company Name
8
(Required: Maximum 1000 characters allowed)
1 Reference #2 Phone
9
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
2 Reference #2 Email
0
(Required: Email address)
2 Reference #3 Individual Name and Company Name
1
(Required: Maximum 1000 characters allowed)
2 Reference #3 Phone
2
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
2 Reference #3 Email
3
(Required: Email address)
2 Exceptions to General Terms and Conditions
4 Do you have any exceptions to the General Terms and Conditions (under Attachments tab)? If YES, please list
exceptions below.
Yes No
(Required: Check only one)
2 Exception to General Terms and Conditions - 1
5 Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
Page 5 of 20 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000971

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