City Intends to Sole/Single Source SS26-69 for City Employee Health Center

City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-69
Date Posted: March 30, 2026
Written Response Due Date: April 6, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
* DESCRIPTION OF SERVICE/PRODUCT: City Employee Health Center
* AMOUNT (This is an acquisition with an estimated value of): $2,362,590.00
* VENDOR: My Health Onsite
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar's website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the
City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request
using the link, please contact Bernice Moen, Contract Administrator I, at 941.429.7114. Request for additional information
or clarification regarding the specifications must be sent via email to purchasing@northportfl.gov. No verbal requests will be
honored.
SS NO. 26-69
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MEMORANDUM
Human Resources Department
Alla Skipper, Procurement Manager
Juliana Bellia, Assistant City Manager
Christine McDade, Human Resources Director
Oople
FROM: Sandy Knowles, Assistant Human Resources Director
DATE: March 30, 2026
SUBJECT: Request for Single Source Procurement of Third-PartyAdministrator (TPA) for
Employee Health Center Partnership with Charlotte County
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The purpose of this memorandum is to formally request that the Procurement Department
accept this item and advertise it through DemandStar and the City of North Port website in
accordance with the required seven (7) day posting period. This request supports the City's
intent to proceed with a single source procurement for a Third-Party Administrator (TPA) to
provide comprehensive administrative and operational management services for the City's
Employee Health Center in partnership with Charlotte County. The City intends to partner with
the same TPA utilized by Charlotte County since 2008, Crowne Consulting Group, Inc., doing
business as My Health Onsite, also known as Medical Risk Solutions LLC.
Continuing with this established provider ensures continuity in administrative oversight,
operational management, and service delivery. This longstanding partnership enables the City to
enhance its employee healthcare services by leveraging proven management systems, shared
clinical and administrative resources, and existing operational efficiencies. Utilizing Charlotte
County's current administrator supports alignment between the two entities, minimizes
implementation time, reduces transition risk, and promotes consistent high-quality service
delivery for our employees.
Pursuantto the City's procurement policy, a single source contract may be justified under
circumstances where competition is limited by the specialized nature of the services or when
continuity of service is critical. The proposed TPA meets these criteria for the following reasons:
@ Established Intergovernmental Partnership
The vendor currently serves Charlotte County and has existing systems, processes, and
contractual frameworks in place. Leveraging this partnership allows the City to benefit
from economies of scale and proven vendor performance without duplicating
procurement efforts. In collaboration with Charlotte County, we have identified a viable
opportunity to partner under a shared services model for TPA services. This approach

aligns with our objectives to reduce administrative overhead, ensure regulatory
compliance, and improve employee satisfaction.
Cost-Effectiveness
Partnering with Charlotte County and utilizing their negotiated vendor relationship
provides favorable pricing and access to competitive plan design options, without the
costs typically associated with standalone procurementand contract negotiation.
Cost Control through On-Site Pharmacy
Incorporating an onsite pharmacy within the Employee Health Center provides a targeted
and cost-effective approach to managing prescription drug expenses, which have
increasingly impacted annual health plan renewals. By dispensing commonly prescribed
medications directly at the point of care to employees and their dependents, the City can
secure medications at transparent, pass-through pricing. The City can avoid the higher
retail markups often associated with outside pharmacies and pharmacy benefit manager
arrangements.
The onsite pharmacy supports improved medication adherence by eliminating barriers
such as travel time, wait times, and additional co-payments. Timelyaccess to prescribed
medications can prevent complications, reduce the likelihood of emergency room visits or
hospitalizations, and support better management of chronic conditions. From an
operational perspective, the pharmacy also enhances coordination of care, as providers
can monitor prescriptions directly and make real-time adjustments when necessary.
Because the City's health plan is experience-rated, lower prescription drug spending and
improved overall claims management contribute to reduced total claims costs paid by the
carrier. A stronger claims experience and improved loss ratio will position the City more
favorably during renewal negotiations, helping to stabilize or mitigate future premium
increases. Over time, the onsite pharmacy serves as a strategic tool for cost containment
and more predictable healthcare budgeting.
Proximity to Shared County Facilities
The City will benefit from the close proximity of existing and planned healthcare facilities
operated in partnership with Charlotte County. Charlotte County currentlyoperates the
Bob Pryor Employee Health Center located at 1050 Loveland Bivd., Port Charlotte, FL,
and the South County Employee Health Center located at 514 E. Grace St., Punta Gorda,
FL. In addition, the City of North Portwill be opening its Employee Health Center located
at 6919 Outreach Way, North Port, FL. The strategic locations of these facilities increase
access to primary and specialized care while reducing travel-related barriers for
employees across the region.
A review of employee residency data indicates that of the 772 employees participating in
the City's health insurance plans, 396 reside in North Port and 154 reside in the Port
Charlotte/Punta Gorda area. Additionally, Charlotte County reports that 223 of its
employees reside in North Port. This geographic overlap demonstrates a significant

opportunity for intergovernmental collaboration, as the coordinated operation of facilities
in Port Charlotte, Punta Gorda, and North Port would serve a substantial concentration
of both workforces. The shared regional footprint supports cost-effective service
delivery, promotes higher utilization of healthcare resources, and enhances overall
operational efficiency.
Shared Facility Investment
The City and County will jointly utilize the healthcare established by the City and the two
existing locations in Charlotte County, creating a cost-effective model that maximizes
taxpayer value and supports long-term sustainability and growth. Appropriate fee
schedules will be established within agreements for shared use of locations.
Workers' Compensation Support
The facility will also support City and County workers' compensation claims by offering
integrated services such as injury assessments, follow-up care, and post-accident drug
screening. These costs would be offset by the City and County's insurance programs for
workers' compensation benefits.
Vendor Expertise
The vendor possesses extensive experience in administering public-sector benefit
programs and understands the unique requirements of municipal employees and retirees,
and their insured dependents.
On-Site Immunization
The City will be able to offer the immunization program for high-risk employees,
particularly those working in safety-sensitive roles such as public safety, utilities, and field
operations. Offering on-site immunizations, such as hepatitis, tetanus, and flu vaccines;
this enhances workforce protection.
From a financial responsibility perspective, the proposed partnership with Charlotte County
offers a robust model that carefully balances cost savings, risk mitigation, and fiduciary
accountability. By the City aligning with the already contracted TPA and Charlotte County, the
City can leverage existing economies to scale, and deploy taxpayer dollars efficiently, all while
benefiting from the predictable cost structure. Shared Employee Health Center, as proposed,
optimizes the return on investment while minimizing overhead.
Operationally, the arrangement capitalizes on existing health, pharmacy, and compliance
infrastructure, eliminating the need for expensive startup costs or vendor onboarding. The TPA's
integrated on-site pharmacy, and clinical resources deliver concrete prescription cost control,
improved medication adherence, and better support for worker's compensation, cost-drivers that
too often undermine annual plan renewals when managed externally.
The shared facilities between the City and Charlotte County ensure high utilization rates and
service access, reinforcing cost-effectiveness and service delivery efficiency.

In short, this partnership combines prudent financial stewardship with proven operational
effectiveness, infrastructure synergies, and regulatory assurance. This makes it not only the mast
responsible fiscal choice, but also the only one capable of achieving all of the City's objectives
sustainably.
Based on the considerations outlined above, we recommend that the City proceed with the
single source procurement of the identified TPA in collaboration with Charlotte County to
provide administrative and operational management of the Employee Health Center.
We respectfully request the Finance Department's review and approval for this Single Source to
proceed to the next step of the procurement process, including finalizing the agreement for
presentation to the City Commission for approval. Please advise if any additional documentation,
information, or analysis is required to facilitate this request. We look forward to working with
the Finance Department to advance this item through the approval process.
ENCLOSURES:
Charlotte County Employee Health Center: Cost Savings, Wellness & Morale
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Cost Analysis for Establishing A New Facility with Separate Services vs. Partnering with
Charlotte County
My Health On-Site Projections for Annual Operation

Health Care Medical Services Agreement
This Health Care Medical Services Agreement (this "Agreement"') is made and entered into to be
effective as of this day of 2026, by and between The City Of North Port,
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Florida, a municipal corporation of the State of Florida, whose address is 4970 City Hall
Boulevard, North Port, Florida 34286, ("Client") and Medical Risk Solutions, LLC ("MRS"),
(doing business as "My Health Onsite", also known as "Crowne Consulting Group') a Florida
limited liability corporation with principal offices at 2710 Rew Circle, Suite 200, Ocoee, FL
34761. Client and MRS arejointly referred to herein as the "Parties."
Recitals:
A. MRS and its affiliates provide comprehensive employee health, occupational
health and wellness programs and services to employers for eligible employees, retirees
and dependents, through health centers located at facilities provided by its client
employers;
B. The Client desires to offerto its authorized, eligible employees and retirees,
and their respective dependents, the benefits ofa dedicated on or near-site health facility
while enjoying anticipated savings in the cost ofinsurance and other Client expenses for
the benefit oftaxpayers within Sarasota County, Florida; and
C. The Client desires to contract with MRS and MRS desire to contract with
the Client, as described in this Agreement, for MRS to furnish medical professionals and
medical assistants as agreed-upon medical staff and equipment to provide certain onsite
medical services to the authorized, eligible employees and retirees ofthe Client, and their
respective dependents, on the terms and subject to the conditions contained herein.
NOW, THEREFORE, for good and valuable consideration, the receipt and the sufficiency
ofwhich are hereby acknowledged, the Parties hereby agree as follows:
ARTICLE I
DEFINITIONS
1.01 'Medical Professional" means a person duly trained, licensed and authorized in the
state of Florida as a Physician, Advanced Registered Nurse Practitioner ("ARNP"), Licensed
Physician's Assistant ("PA"), Licensed Registered Nurse ("RN"), Licensed Practical Nurse
("LPN"), Licensed Radiologic Technologist "(Rad Tech'), Registered Dietitian or other
professionally licensed medical staff.
1.02 "Medical Assistant"means a person who is amedical assistant (MA), phlebotomist
or other staffwho is trained to perform health, wellness and medical-related activities within the
Health Facility. May also include administrative positions.

1.03 "Health Care Services" means the health care/medical-related services that MRS
has agreed to provide to the Client as described in Exhibit "A," which is attached hereto and
incorporated herein by this reference. The Client and MRS may, at any time and from time to
time, amend or supplement Exhibit "A" by written agreement, signed by both parties.
1.04 "Health Facility" means the site(s) selected which may or may not be provided by
the Client and approved by MRS for the delivery ofthe Health Care Services pursuant to this
Agreement.
1.05 "Participant"means an eligible employee, retiree or COBRAparticipant (except in
special terminated cases) identified by the Client and their respective dependents (Scope of
Medical Professional(s) will determine service age of dependents) and are determined to be
eligible by Client.
1.06 "Employee Benefit Plans" means the programs and services provided under this
Agreement which are not designed nor intended to be defined as any Client employee benefit plan
or insurance program. Accordingly, MRS, nor any ofthe third-party contractors it may engage, is
a fiduciary, trustee, or sponsor with respect to these programs or services and shall be considered
to be acting only as a consultant to Client with respect to such matters and shall not be considered
in a fiduciary, trustee or sponsor relationship in such plan.
ARTICLE If
DUTIES OF MRS
2.01 Provision of Medical Professional(s). MRS shall furnish adequate staffing of
Medical Professionals, together with Medical Assistants, as appropriate, to provide Medical
Services at the Health Facilityto the Participants ofthe Client. Physicians and mid-level Providers
shall be employees ofMRS to provide Medical Services through MRS and MRS shall be solely
responsibleforthe operationofthe Health Facility and the Health Care services. Inthe eventMRS
is unable to furnish particular persons as the Medical Professionals and/or Medical Assistants,
MRS may at anytimeand from timeto timeout ofoperational necessity, change anygiven Medical
Professional and/or Medical Assistant provided to Client under this Agreement. Client, or its
designee, shall have the opportunity to meet with recommended final Provider candidates, except
in situations where temporary staffare utilized to meet an immediate PRN need (i.e. emergency,
illness, vacations, etc.), identified by MRS. Client may request MRS to consider the replacement
ofa Medical Professional provider upon written notice for agreed-upon reasonable cause, subject
to the contractual obligations between said Medical Professional providers and MRS.
2.02 Standards of Medical Professional Performance. MRS shall arrange to contract
with each Physician/Provider such that the Physician/Provider is obligated to perform or deliver
the following services, supported by other Medical Professionals and Medical Assistants working
under the Physician's medical review:

(a) The Medical Professional(s) shall provide the Health Care/Medical Services
in accordance with this Agreement to the extent such services are required to be provided
by licensed Physicians, Pharmacists, Nurse Practitioners, Physician's Assistants,
Registered or Licensed Practical Nurses or other licensed medical support professionals.
(b) The Medical Professional(s) shall comply with all applicable laws and
regulations with respect to the licensing and the regulation ofMedical Professionals and
shall at all times oversee the Medical Staffin a manner consistent with applicable medical
practice and standards.
(c) The Medical Professional(s) shall provide Health Care/Medical Services in a
manner consistent with all applicable laws and regulations and in a professional manner
that meets or exceeds prevailing standards for Health Care/Medical Services provided in
the community in which the Health Facility is located.
(d) The Medical Professionals shall maintain, during the term ofthis Agreement,
appropriate and applicable credentials including without limitation:
(1) A duly issued and active license to practice medicine and prescribe
medications as a provider in the State ofFlorida;
A good standing with his or her profession and state licensing authority;
The absence ofany license restriction, revocation, or suspension;
The absence of any involuntary restriction placed on his or her federal
DEA registration; and
(5) The absence ofany conviction ofa felony.
(e) In the event that any Medical Professional (1) has his or her licenseto practice
medicine or prescribe medication restricted, revoked or suspended, (2) has an involuntary
restriction placed on his orher federal DEA registration, (3) is convicted ofa felony, or (4)
is no longer in good standing with his or her professional or state licensing authority, MRS
shall promptly remove that Medical Professional from service at the Health Center and
replace such Medical Professional with another Medical Professional that meets the
requirements ofSection 2.02 (d).
(f) MRS shall require that any Medical Professional or Medical Assistant
complies with Section 2.02 with respect to performance, licensing, certification and good
standing, as applicable, except as otherwise provided in Section 2.08 with respect to
medical students, interns and/or residents. MRS shall require the Medical Professional(s)
to notifyMRS immediatelyintheeventthe MedicalProfessional(s) learnsofthepossibility
that any ofthe events specified in Section 2.02(e) may occur with respect to the Medical
Professional(s) or Medical Assistant and MRS shall immediately notify the Chent ofsuch
notification.
2.03 Scheduling ofServices. MRS shall be solely responsible for the scheduling ofthe
Medical Professional(s) and Medical Assistant(s) to provide Health Care Services at the Health
Facility during agreed and stated operating hours.

2.04 Noncompliance by the Medical Professional Provider. In the event that Client
becomes aware ofany failureby the Medical Professional Providerto complywith the obligations
of the Medical Professional(s) which are contemplated by this Agreement, Client shall provide
written or electronic notice to MRS of such failure, which notice shall describe the failure in
reasonable detail, and MRS shall use its best efforts to promptly address such issue. In the
alternative, MRS may arrange for the substitution of another person as the Medical Professional
Provider. As provided in Section 2.01, Client may elect to suggest the prompt and reasonable
removal of the Medical Professional Provider by MRS if mutually agreed-upon, as jointly
determined by Client and MRS.
2.05 Equipment and Supplies. IfClient requests, MRS shall assist with the furnishings,
equipment and supplies necessary to support the operation ofthe Health Facility. Client agrees to
pay MRS for such equipment and supplies, and MRS agrees to purchase them in a commercially
reasonable manner, including obtaining competitive pricing or price comparisons when
practicable. MRS will invoice Client for MRS' cost to purchase equipment and supplies. MRS
and the Client shall agree upon the initial order of equipment and supplies to equip the Health
Facility and the Client will promptly submit payment in 45 days forthe same as invoiced by MRS.
Subsequent orders offurniture, fixtures, equipment and supplies as are reasonably necessary for
the restocking ofthe Health Facility may be performed by MRS without pre-approval (except for
single items costing more than $5,000 which require prior written approval by Client and shall be
reimbursed to MRS by the Client promptly following submission by MRS of an invoice. All
furniture, fixtures and equipment purchased or reimbursed by the Client for use at the Health
Facility shall become the property ofthe Client immediately. Upon the expiration or termination
of Agreement, all supplies shall become the property of the Client. In the unusual event MRS
deems it necessary to purchase items (requiring sales tax collection) due to Client not being able
to purchase such items in a timely and/or more cost-effective manner, Client agrees to reimburse
full amount ofMRS's invoice for purchase including passed-through sales tax. Client agrees to be
responsible for collecting any credit due from appropriate taxing authority.
2.06 General and Professional Liability Insurance. MRS shall ensure that all Medical
Professionals assigned under this Agreement and throughout the Term ofthis Agreement will be
insured by general and professional liability insurance covering liability, acts and omissions ofthe
Medical Professionals, in the minimum annual coverage amounts of $1,000,000/$3,000,000
(Claims-Made) under MRS's Professional Liability Program. The General liability program is at
the minimum annual coverage amounts of $1,000,000/$3,000,000 (Occurrence form). The
Commercial Cyber and Privacy Liability Program is at the minimum coverage Insurance Clause
$2,000,000, Legal & Regulatory $2,000,000, and IT Security & Forensic $2,000,000. MRS shall
provide Client with proofofsuch liability insurance coverage maintained on behalfofthe Medical
Professionals. MRS shall list the Client as an additional insured.
2.07 Responsibilities ofParties/Indemnity. MRS and each ofthe third-party contractors
delivering services hereunder, is an independent contractor with respect to the services provided
under this Agreement and is not the agent or employee ofClient. Notwithstanding any authority
granted to Chent herein, MRS and/or any Medical Professional or Medical Assistant shall retain
the authority to direct or control his/her health care/medical decisions, acts or judgments. MRS
agrees to indemnify and hold harmless Client from and against any cost, damage, expense, loss,
liability or obligation ofany kind, including, without limitation, reasonable attorney's fees, which
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