Construction: Multi-Site Reader Board Project

Project Manual
Multi-Site Readerboard
Lane County School District 4J
Eugene Public Schools
Eugene, Oregon
April 8, 2026
Project No. CIP# 462-965-P0137

DOCUMENT 00 01 01
TITLE PAGE
PROJECT MANUAL:
Multi-Site Readerboard
Eugene Public School District 4J
Eugene, Oregon
C.I.P. Project No. 462-965-P0137
OWNER:
Eugene School District 4J
715 West 4th Ave.
Eugene, Oregon 97402
CONTACT:
Project Manager, A.T. Marlar
(541) 790-7417 Office
(541) 790-7420 FAX
marlar_a@4j.lane.edu
ARCHITECT:
Robert Nicholls Architecture & Design Inc.
999 S. 71st Street
Springfield, Oregon 97478
Project Architect: Robert Nicholls
(530) 613-5580
DATE: April 8, 2026
TITLE PAGE 00 01 01 - 1

DOCUMENT 00 01 10
PROJECT MANUAL TABLE OF CONTENTS
Multi-Site Readerboard
C.I.P. Project No. 462-965-P0137
April 8, 2026
The following is a list of all Divisions, Sections, and Drawings which are included in the Project
Manual
INTRODUCTORY PAGES PAGES
Cover Page 1
Document 00 01 01 Title Page 1
Document 00 01 10 Table of Contents 1
DIVISION 00 BIDDING AND CONTRACT REQUIREMENTS
Document 00 11 13 Invitation To Bid 1
Document 00 21 13 Instructions to Bidders, AIA Document A701 6
Document 00 22 13 Supplementary Instructions to Bidders 4
Document 00 31 13 Notice Summary 1
Document 00 41 13 Bid Form 5
Document 00 45 22 First Tier Subcontractor Disclosure Form 1
Document 00 52 13 Form of Agreement A, Sample AIA Document 101 1
Document 00 72 13 General Conditions A. Sample AIA Document A201 1
Document 00 73 43 Prevailing Wage Rates for Public Contracts in Oregon 1
Effective (current edition)
DIVISION 01 GENERAL REQUIREMENTS
Section 01 11 00 Summary of Work 7
Section 01 25 00 Contract Modification Procedures (CR/PO Form) 4
Section 01 29 00 Payment Procedures 3
Section 01 30 00 Administrative Requirements 6
Section 01 31 00 Project Management and Coordination 8
Section 01 32 00 Construction Progress Documentation 3
Section 01 33 00 Submittal Procedures 7
Section 01 40 00 Quality Requirements 4
Section 01 60 00 Product Requirements (Substitution Request Form) 5
Section 01 73 00 Execution Requirements 7
Section 01 73 29 Cutting and Patching 4
Section 01 77 00 Closeout Procedures 5
Section 01 78 23 Operation and Maintenance Data 8
Section 01 78 39 Project Record Documents 3
DIVISION(S) TECHNICAL SPECIFICATIONS
02 41 00 Demolition
03 10 00 Concrete Formwork
03 20 00 Concrete Reinforcement
03 30 00 Concrete
10 40 00 Readerboard (OFCI)
26 00 00 Electrical System
DRAWINGS
A100 McCornack - General Information
TABLE OF CONTENTS 00 01 10 - 1

TABLE OF CONTENTS - SECTION 00 01 10
A110 McCornack - Plans
A200 Buena Vista - General Information
A210 Buena Vista - Plans
A300 Charlemagne - General Information
A310 Charlemagne - Plans
TABLE OF CONTENTS 00 01 10 - 2

DOCUMENT 00 11 13
INVITATION TO BID
Electronic bids will be received by Kathy Boozer, Facilities Management Assistant, for the Multi-Site Readerboard
Project on Wednesday May 6, 2026 until the Deadline for Bid Submission at 2:00 p.m. local time. Email
electronic Bid to: CIP@4j.lane.edu. There will not be a public opening. However, Bid results will be posted on the
4j hyperlink listed below, following the deadline for submission of Bids. Late Bids will not be considered. Bidders
are encouraged to send a test email to the email address above to ensure they have it correct and that we receive it
accordingly. For purpose of receipt time, the sent timestamp from the bidder's email account will be used and an
email receipt confirmation will be sent to submitter.
Briefly, the work is described as: Provide new electronic readerboard at Charlemagne Elementary School,
Adams Elementary School, Buena Vista Elementary School, and McCornack Elementary School. The work
generally consists of installing an OFCI electronic visual display with associated contractor provided concrete
footing/base, metal cabinet, signage/lettering, and the extension of the electrical and fiber optic cabling
systems. Electrical/Fiber scope will be a design-build effort from the selected General Contractor.
Contractor will be responsible for associated design, permits, and permit requirements related to the design-
build electrical/fiber scope.
Beginning Wednesday, April 8, 2026 Prime Bidders, Sub-bidders and Suppliers may obtain bidding documents at
the following hyperlink: http://www.4j.lane.edu./bids/. Hard copies are not provided by the School District. It is
the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda
from the hyperlink.
A non-mandatory pre-bid conference and walk-through has been scheduled for Wednesday April 22, 2026 at
9:30a.m. local time The location of the conference will be in front of McCornack Elementary School at 1968
Brittany St. The conference will then migrate to the remaining three school locations. Statements made by the
District's representatives at the conference are not binding upon the District unless confirmed by Written
Addendum. Pre-qualification of bidders is not required.
Each Bid must be submitted on the prescribed form and accompanied by an electronic copy of a Surety Bond,
Cashier's Check, or Certified Check, executed in favor of Eugene School District 4J, in the amount not less than ten
percent (10%) of the total bid, based upon the total bid amount for those items bid upon. It is important that all
bidders correctly indicate all addenda on the bid form.
Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall electronically
submit, on the form provided, information regarding first-tier subcontractors furnishing labor or labor and materials,
as provided in ORS 279.C.370.
Bidders are required to hand deliver or mail by USPS, the original Surety Bonds, Cashier's Check or Certified
Check and post marked within 3 days after the deadline for submission of bid. Mail to Facilities Management,
Attention CIP, 715 West 4th Avenue, Eugene, Oregon 97402.
No bid for a construction contract will be received or considered unless the Bidder is registered with the
Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid is made, as
required by OAR 137-049-0230. [A license to work with asbestos-containing materials under ORS 468A.720 is not
required for this project.]
For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in the amount
of $30,000, filed with the Construction Contractors' Board (CCB), before starting work on the project, unless
exempt. A copy of the Contractors' BOLI Public Works Bond shall be provided with the executed contract
documents.
Each Bid shall contain a statement indicating whether the Bidder is a "resident bidder", as defined in ORS
279A.120.
Each Bid shall contain a statement that the "Contractor agrees to be bound by and will comply with the provisions of
ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages".
Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS
279A.110(4).
School District 4J reserves the right to (1) reject any or all Bids not in compliance with all public bidding procedures
and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of bid
opening, (3) waive informalities in the Bids, (4) select the Bid which appears to be in the best interest of the District,
or (5) reject any or all bids.
INVITATION TO BID 00 11 13 - 1

INVITATION TO BID - SECTION 01 11 13
Date: Wednesday April 8, 2026
By: Kathy Boozer, Facilities Management Assistant
Published: Register Guard, Daily Journal of Commerce, and the OregonBuys eProcurement System
Posted: School District 4J Hyperlink: http://www.4j.lane.edu/bids/
INVITATION TO BID SECTION 00 11 13 - 2

DOCUMENT 00 21 13
INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
STANDARD FORM
Instructions to Bidders - AIA Document A701, 2018 Edition, immediately following are part of this
Project Manual.
END OF DOCUMENT 00 21 13
INSTRUCTION TO BIDDERS 01 21 13 - 1

TFARD
Document A701(R) - 2018
Instructions to Bidders
forthefollowingProject:
(Name,location,anddetaileddescription)
ADDITIONSANDDELETIONS:
THEOWNER: Theauthorofthisdocumentmay
(Name,legalstatus,address,andotherinformation) haverevisedthetextoftheoriginal
AIAstandardform.AnAdditions
andDeletionsReportthatnotes
THEARCHITECT: revisionstothestandardformtext
isavailablefromtheauthorand
(Name,legalstatus,address,andotherinformation)
shouldbereviewed.Averticalline
intheleftmarginofthisdocument
indicateswheretheauthorhas
addedtoordeletedfromthe
TABLE OF ARTICLES originalAIAtext.
Thisdocumenthasimportantlegal
1 DEFINITIONS
consequences.Consultationwith
anattorneyisencouragedwith
2 BIDDER'SREPRESENTATIONS respecttoitscompletionor
modification.
3 BIDDINGDOCUMENTS
FEDERAL,STATE,ANDLOCAL
LAWSMAYIMPOSE
4 BIDDINGPROCEDURES REQUIREMENTSONPUBLIC
PROCUREMENTCONTRACTS.
5 CONSIDERATIONOFBIDS CONSULTLOCALAUTHORITIES
ORANATTORNEYTOVERIFY
REQUIREMENTSAPPLICABLE
6 POST-BIDINFORMATION
TOTHISPROCUREMENT
BEFORECOMPLETINGTHIS
7 PERFORMANCEBONDANDPAYMENTBOND
FORM.
ItisintendedthatAIADocument
8 ENUMERATIONOFTHEPROPOSEDCONTRACTDOCUMENTS
G612(TM)-2017,Owner's
InstructionstotheArchitect,Parts
AandBwillbecompletedpriorto
usingthisdocument.
ELECTRONICCOPYINGofany
portionofthisAIA(R)Documentto
anotherelectronicfileisprohibited
andconstitutesaviolationof
copyrightlawsassetforthinthe
footerofthisdocument.
AIADocumentA701-2018.Copyright(C)1970,1974,1978,1987,1997and2018.Allrightsreserved."TheAmericanInstituteofArchitects,""AmericanInstitute
ofArchitects,""AIA,"theAIALogo,and"AIAContractDocuments"aretrademarksofTheAmericanInstituteofArchitects.Thisdraftwasproducedat09:36:33 1
PSTon02/24/2026underSubscriptionNo.20250157380whichexpireson10/11/2026,isnotforresale,islicensedforone-timeuseonly,andmayonlybeused
inaccordancewiththeAIAContractDocuments(R)TermsofService.Toreportcopyrightviolations,e-maildocinfo@aiacontracts.com.
UserNotes: (67cf2cd5401994684665f12a)

TFARD
ARTICLE 1 DEFINITIONS
1.1BiddingDocumentsincludetheBiddingRequirementsandtheProposedContractDocuments.TheBidding
Requirementsconsistoftheadvertisementorinvitationtobid,InstructionstoBidders,supplementaryinstructionsto
bidders,thebidform,andanyotherbiddingforms.TheProposedContractDocumentsconsistoftheunexecutedform
ofAgreementbetweentheOwnerandContractorandthatAgreement'sExhibits,ConditionsoftheContract(General,
SupplementaryandotherConditions),Drawings,Specifications,allAddenda,andallotherdocumentsenumeratedin
Article8oftheseInstructions.
1.2DefinitionssetforthintheGeneralConditionsoftheContractforConstruction,orinotherProposedContract
DocumentsapplytotheBiddingDocuments.
1.3AddendaarewrittenorgraphicinstrumentsissuedbytheArchitect,which,byadditions,deletions,clarifications,
orcorrections,modifyorinterprettheBiddingDocuments.
1.4ABidisacompleteandproperlyexecutedproposaltodotheWorkforthesumsstipulatedtherein,submittedin
accordancewiththeBiddingDocuments.
1.5TheBaseBidisthesumstatedintheBidforwhichtheBidderofferstoperformtheWorkdescribedinthe
BiddingDocuments,towhichWorkmaybeaddedordeletedbysumsstatedinAlternateBids.
1.6AnAlternateBid(orAlternate)isanamountstatedintheBidtobeaddedtoordeductedfrom,orthatdoesnot
change,theBaseBidifthecorrespondingchangeintheWork,asdescribedintheBiddingDocuments,isaccepted.
1.7AUnitPriceisanamountstatedintheBidasapriceperunitofmeasurementformaterials,equipment,or
services,oraportionoftheWork,asdescribedintheBiddingDocuments.
1.8ABidderisapersonorentitywhosubmitsaBidandwhomeetstherequirementssetforthintheBidding
Documents.
1.9ASub-bidderisapersonorentitywhosubmitsabidtoaBidderformaterials,equipment,orlaborforaportionof
theWork.
ARTICLE 2 BIDDER'S REPRESENTATIONS
2.1BysubmittingaBid,theBidderrepresentsthat:
.1 theBidderhasreadandunderstandstheBiddingDocuments;
.2 theBidderunderstandshowtheBiddingDocumentsrelatetootherportionsoftheProject,ifany,being
bidconcurrentlyorpresentlyunderconstruction;
.3 theBidcomplieswiththeBiddingDocuments;
.4 theBidderhasvisitedthesite,becomefamiliarwithlocalconditionsunderwhichtheWorkistobe
performed,andhascorrelatedtheBidder'sobservationswiththerequirementsoftheProposedContract
Documents;
.5 theBidisbaseduponthematerials,equipment,andsystemsrequiredbytheBiddingDocumentswithout
exception;and
.6 theBidderhasreadandunderstandstheprovisionsforliquidateddamages,ifany,setforthintheformof
AgreementbetweentheOwnerandContractor.
ARTICLE 3 BIDDING DOCUMENTS
3.1Distribution
3.1.1BiddersshallobtaincompleteBiddingDocuments,asindicatedbelow,fromtheissuingofficedesignatedinthe
advertisementorinvitationtobid,forthedepositsum,ifany,statedtherein.
(Indicatehow,suchasbyemail,website,hostsite/platform,papercopy,orothermethodBiddersshallobtainBidding
Documents.)
PrimeBidders,Sub-Bidders,andSuppliersmayobtainbiddingdocumentsatthefollowinghyperlink:
https://www.4j.lane.edu/bids/
3.1.2AnyrequireddepositshallberefundedtoBidderswhosubmitabonafideBidandreturnthepaperBidding
DocumentsingoodconditionwithintendaysafterreceiptofBids.Thecosttoreplacemissingordamagedpaper
documentswillbedeductedfromthedeposit.ABidderreceivingaContractawardmayretainthepaperBidding
AIADocumentA701-2018.Copyright(C)1970,1974,1978,1987,1997and2018.Allrightsreserved."TheAmericanInstituteofArchitects,""AmericanInstitute
ofArchitects,""AIA,"theAIALogo,and"AIAContractDocuments"aretrademarksofTheAmericanInstituteofArchitects.Thisdraftwasproducedat09:36:33 2
PSTon02/24/2026underSubscriptionNo.20250157380whichexpireson10/11/2026,isnotforresale,islicensedforone-timeuseonly,andmayonlybeused
inaccordancewiththeAIAContractDocuments(R)TermsofService.Toreportcopyrightviolations,e-maildocinfo@aiacontracts.com.
UserNotes: (67cf2cd5401994684665f12a)

TFARD
Documents,andtheBidder'sdepositwillberefunded.
3.1.3BiddingDocumentswillnotbeissueddirectlytoSub-biddersunlessspecificallyofferedintheadvertisementor
invitationtobid,orinsupplementaryinstructionstobidders.
3.1.4BiddersshallusecompleteBiddingDocumentsinpreparingBids.NeithertheOwnernorArchitectassumes
responsibilityforerrorsormisinterpretationsresultingfromtheuseofincompleteBiddingDocuments.
3.1.5TheBiddingDocumentswillbeavailableforthesolepurposeofobtainingBidsontheWork.Nolicenseorgrant
ofuseisconferredbydistributionoftheBiddingDocuments.
3.2ModificationorInterpretationofBiddingDocuments
3.2.1TheBiddershallcarefullystudytheBiddingDocuments,shallexaminethesiteandlocalconditions,andshall
notifytheArchitectoferrors,inconsistencies,orambiguitiesdiscoveredandrequestclarificationorinterpretation
pursuanttoSection3.2.2.
3.2.2RequestsforclarificationorinterpretationoftheBiddingDocumentsshallbesubmittedbytheBidderinwriting
andshallbereceivedbytheArchitectatleastsevendayspriortothedateforreceiptofBids.
(Indicatehow,suchasbyemail,website,hostsite/platform,papercopy,orothermethodBiddersshallsubmitrequests
forclarificationandinterpretation.)
EmailallrequestsforclarificationorinterpretationoftheBiddingDocumentstotheOwner'sProjectManager.
3.2.3ModificationsandinterpretationsoftheBiddingDocumentsshallbemadebyAddendum.Modificationsand
interpretationsoftheBiddingDocumentsmadeinanyothermannershallnotbebinding,andBiddersshallnotrely
uponthem.
3.3Substitutions
3.3.1Thematerials,products,andequipmentdescribedintheBiddingDocumentsestablishastandardofrequired
function,dimension,appearance,andqualitytobemetbyanyproposedsubstitution.
3.3.2SubstitutionProcess
3.3.2.1WrittenrequestsforsubstitutionsshallbereceivedbytheArchitectatleasttendayspriortothedateforreceipt
ofBids.Requestsshallbesubmittedinthesamemannerasthatestablishedforsubmittingclarificationsand
interpretationsinSection3.2.2.
3.3.2.2BiddersshallsubmitsubstitutionrequestsonaSubstitutionRequestFormifoneisprovidedintheBidding
Documents.
3.3.2.3IfaSubstitutionRequestFormisnotprovided,requestsshallinclude(1)thenameofthematerialorequipment
specifiedintheBiddingDocuments;(2)thereasonfortherequestedsubstitution;(3)acompletedescriptionofthe
proposedsubstitutionincludingthenameofthematerialorequipmentproposedasthesubstitute,performanceandtest
data,andrelevantdrawings;and(4)anyotherinformationnecessaryforanevaluation.Therequestshallincludea
statementsettingforthchangesinothermaterials,equipment,orotherportionsoftheWork,includingchangesinthe
workofothercontractsortheimpactonanyProjectCertifications(suchasLEED),thatwillresultfromincorporation
oftheproposedsubstitution.
3.3.3Theburdenofproofofthemeritoftheproposedsubstitutionisupontheproposer.TheArchitect'sdecisionof
approvalordisapprovalofaproposedsubstitutionshallbefinal.
3.3.4IftheArchitectapprovesaproposedsubstitutionpriortoreceiptofBids,suchapprovalshallbesetforthinan
Addendum.Approvalsmadeinanyothermannershallnotbebinding,andBiddersshallnotrelyuponthem.
3.3.5NosubstitutionswillbeconsideredaftertheContractawardunlessspecificallyprovidedforintheContract
Documents.
3.4Addenda
3.4.1AddendawillbetransmittedtoBiddersknownbytheissuingofficetohavereceivedcompleteBidding
Documents.
AIADocumentA701-2018.Copyright(C)1970,1974,1978,1987,1997and2018.Allrightsreserved."TheAmericanInstituteofArchitects,""AmericanInstitute
ofArchitects,""AIA,"theAIALogo,and"AIAContractDocuments"aretrademarksofTheAmericanInstituteofArchitects.Thisdraftwasproducedat09:36:33 3
PSTon02/24/2026underSubscriptionNo.20250157380whichexpireson10/11/2026,isnotforresale,islicensedforone-timeuseonly,andmayonlybeused
inaccordancewiththeAIAContractDocuments(R)TermsofService.Toreportcopyrightviolations,e-maildocinfo@aiacontracts.com.
UserNotes: (67cf2cd5401994684665f12a)