6350--Weapons Detection System

Active

Contract Opportunity

The Amendment 0001 against Solicitation# 36C26224Q1019 is issued
To post vendors questions and VA s responses. Refer to page 4 6 for more details. VA's responses are in blue font.

To extend the offer due date from 4/30/2024 10am Pacific Local Time to 5/7/2024 10am Pacific Local Time.
All other terms and conditions remain unchanged.







36C26224Q1019
Q&A

Is this request for a full x-ray and metal detector lane or a Evolv style walk through system?
The request is for a full Evolv style walk through system at five (5) entrances at the Main Campus.

Is there a preference on brand regarding the security systems?
There is no preference on brand. As long as the weapon detection system meets/has all required salient characteristics and performs the exact requirements specified, the offer will be acceptable.

Would VA Loma Linda Healthcare System like a US made or out of country system?
Buy American statute applies on this acquisition. The system must be manufactured in United States.

Solicitation Section 10. Specific Mandatory Tasks and Associated Deliverables, Requirement A states Electrical connections will be provided by Loma Linda HCS Engineering/Electrical team. Does low voltage count as electrical?
Yes. Low Voltage systems will also fall under the HCS Engineering/Electrical team, with the exception of electronic devices, such as tablets.

Solicitation Section 10. Specific Mandatory Tasks and Associated Deliverables, Requirement b.xii states The system must be installed without significant modification to a facility must be simple bolt install system without modification to the current floor/wall or having to make a channel or cut outs to the system to fit flat and level with the floor. Can vendors use the opening of the existing concrete joint to bury outdoor-rated cable from the sensor/bollard to the outside junction box with outdoor epoxy to fill the joint to cover the cable and level the surface?
The system will be mounted in placed on the inside of each of the five (5) pre-determined entrance doors. The lanes will be mounted onto the floor at each entrance using drilled holes where needed, but the flooring will not be compromised by being cut in to in any other way. Concrete will not be removed in order for the lanes to be lowered into the floor. The required wiring and cabling will need to be routed through the walls as needed to hardwire the lanes to the Police Dispatch and for power. Flooring/concrete will not be removed to run conduit for power or internet/Wi-Fi connectivity.

Solicitation Section 10. Specific Mandatory Tasks and Associated Deliverables, Requirement b.xx states The system must physically connect from each lane to a tablet located in dispatch as the system shall be monitored via tablets in VA Loma Linda s Police Dispatch Center. Please describe the physical connection (cabling/wiring) to tablet. Can monitoring via tablets be a wireless connection (WiFi/Internet) instead of hardwiring?
The system must be hardwired into the VA Police Dispatch Center at the Main Facility, due to the unreliability of the facility Wi-Fi. In addition, a monitoring tablet will be required at the Emergency Department Police Desk, with the ability to view the Emergency Department Gurney Entrance and the Emergency Department Entrance.

Please confirm whether the Department of Veterans Affairs requires a hard copy of the proposal to Solicitation 36C26224Q1019 or if this proposal can be submitted electronically (via email). If a hard copy is required, please specify the number of copies required (in addition to the original, signed proposal).
The proposal must be submitted electronically via email. All offerors must email their offers to Hestia.Sim@va.gov.

Please confirm that this solicitation is for a total of five (5) lanes.Â
Yes. Five (5) lanes.

Has the agency defined the desired contract length and period of performance?
The agency is looking to complete this contract within a year.

What are the planned dates for the following events:
System delivery
System Installation
System Training
There are no planned dates/schedules. Once the contract is awarded, there will be a face-to-face meeting scheduled with the contractor who is awarded the contract and VA Police key personnel. The meeting will be facilitated by the program office manager and the delivery, installation, and training will be determined and/or scheduled at that time.
                                                                                                       Â
What are the traffic patterns for each entrance:
Peak Hours
Total Volume/Day
Max Volume during Peak Hours
Entrance Traffic Patterns vary. There is no traffic patterns/data to share.

What are the normal operating hours for each entrance?
Main Campus: Main Entrance is open 5:00am to 5:30pm. Rest four (4) entrances are open 24/7/365

Is the system required to be connected to the network via ethernet cable?
At least one will be required to be hardwire connected. We do not have the technical expertise to advise on what that entails.

Is there a Wi-Fi network available for connectivity?
Yes, but the local Wi-Fi is inconsistent and unreliable.

Is cellular connectivity a desired option?
Unknown if that is a feasible option.

If wireless connectivity is an option, does cable still need to be pulled from each lane to the Police Dispatch Room 1A-88?
Yes. Police Dispatch must have a hardwired connections from each of the five (5) entrances.

Which entrances do the automatic door openers need to be linked directly to the systems to prevent building entry upon a detection event?
All doors have auto door openers; all need to be linked directly to the system.

Can you please confirm if the communication cable required from each Weapons Detection Lane(s) to the dispatch 1A-88 is to be run in existing pathway/conduit? Or is the contractor responsible for creating the conduit pathway from each lane to dispatch 1A-88? Can you please confirm which direction should be included?
It will be the contractor s responsibility to create the conduit pathway from each lane to dispatch. There may be conduit from the doors to dispatch, but that is not known. Research will need to be conducted and coordinated through Facilities Management (Electronics Shop) and could potentially take some time.

Attachments/Links