UCA-27-008 Floor Stripping and Refinishing

Agency:	University of Central Arkansas
State:	Arkansas
Type of Government:	State & Local
NAICS Category:	238330 - Flooring Contractors 561720 - Janitorial Services
Posted Date:	Mar 17, 2026
Due Date:	Apr 14, 2026
Solicitation No:	UCA-27-008
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION FOR COMPETITIVE SEALED “TERM” BID

Submit Bids To:

Procurement Department

University of Central Arkansas

201 Donaghey Avenue, Wingo 113

Conway, AR 72035

This is a “Term” bid to be used upon contract approval through May 31, 2028 with an option to

renew in one-year increments not to exceed a total of seven (7) consecutive years. The square

footage listed is estimated and may be “MORE or LESS”. Work will be on “AS NEEDED”

basis. All prices must remain firm for each period of the Contract.

_______________________________________________________________________________________________

General Description of Needs: Approximately 150,000 sq. ft. of VCT floors will be stripped and

refinished and 300,000 sq. ft. of VCT floors will be scrubbed and refinished each year. High

Speed Burnishing will be on an as needed basis. This will cover floors in the University’s

Residential Halls, Apartments, and Education & General buildings. The University will

determine the actual schedule each year based on campus needs.

______________________________________________________________________________

UCA Contact Person: Pam Giblet

Phone Number: 501-450-3156

Fax Number: 501-450-5020

Type of Contract: TERM

Contract Period: June 1, 2026 – May 31, 2028

Invoice To:

University of Central Arkansas

Attn: Accounts Payable,

201 Donaghey Avenue

McCastlain Hall Basement

Conway, AR. 72035

Special Terms and Conditions:

1. This bid will be awarded to the lowest responsible/responsive bidder on an “ALL OR

NONE” basis.

2. Submit a Certificate of Liability Insurance (COI) and attachments 1, 2, and 3 (see

attachments at the end of this document) with the bid.

3. Any contract entered into as a result of the Invitation for Bid could be renewed for a total

of seven (7) consecutive years, in one (1) to two (2) year increments. Pricing is subject to

negotiation with each renewal period.

REQUEST FOR BID

SIGNATURE CERTIFICATION PAGE

Description: Floor Stripping & Refinishing

Issue Date: March 17, 2026

Opening Time: 10:00 a.m. CST

Bid Number: UCA-27-008

Opening Date: April 14, 2026

Procurement Contact: Pam Giblet

BIDS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED ABOVE. THE BID

MUST BE SEALED AND PROPERLY MARKED WITH THE BID NUMBER, DATE AND

TIME OF BID OPENING AND BIDDER’S RETURN ADDRESS. IT IS NOT NECESSARY

TO RETURN “NO BIDS” TO THE UNIVERSITY OF CENTRAL ARKANSAS

PROCUREMENT OFFICE.

Company Name: ___________________________________________________________

Contact Name (Type or Print)_____________________________________________________

Title:

___________________________________________________________

Address:

___________________________________________________________

Point of Contact Phone Number: ______________________

Point of Contact E-Mail Address: ___________________________________

FAILURE TO PROVIDE A TAXPAYER IDENTIFICATION NUMBER MAY RESULT

IN BID REJECTION:

__________________________________________________________________________

Federal Employer Identification Number or Social Security Number

The undersigned affirms that they are duly authorized to execute this contract, that this bid has

not been prepared in collusion with any other Offeror, and that the contents of this bid have not

been communicated to any other Offeror or any employee of University of Central Arkansas

prior to the official review of this bid. THE BID MUST BE SIGNED. UNSIGNED BIDS

WILL NOT BE CONSIDERED.

Signature: _____________________________________________________________________

THIS PAGE MUST BE SIGNED AND RETURNED WITH THE BID.

SECTION 2.0 SCOPE OF WORK

2.1 General Requirements for Floor Stripping and Refinishing

The following must be provided:

1). Detailed invoices will be submitted no later than 30 days after completion of job for

verification of services provided and billing to appropriate departments.

2). The contractor will furnish iShine Floor Wax (405504) floor finish, stripping chemicals and

scrubbing compounds required for floor refinishing operations.

3). Contractor will provide all labor, equipment, supplies to refinish floors.

4). Contractor will be responsible for moving all free-standing furniture from areas while work is

being performed and shall ensure furniture is moved in a manner to avoid damage to furniture,

walls, floors and other building surfaces.

5). Only VCT floors will be refinished. Areas with quarry tile, ceramic tile or other types of

floor surfaces which do not require floor finish will not be included.

6). Contractor will provide adequate supervision for all work performed to ensure the security of

University property and the quality of work being performed.

7). Contractor is responsible for correcting and repairing any damage to furnishings or building

surfaces resulting from work performed under its direction.

8). Contractor should be aware not all campus buildings have elevator service. All materials,

equipment and supplies must be freighted up/down stairs at locations without elevator service.

9). Contractor is responsible for performing all work according to a pre-determined schedule and

for maintaining adequate security for University property.

10). Contractor must receive prior approval for additional service charges not adequately

anticipated by this bid.

11). Documented performance problems may result in cancellation of contract.

Full Strip and Refinish Operations:

1). In the full strip and refinish operations, all waxed surfaces will undergo a complete chemical

removal of existing floor finish followed by at least two (2) complete flood rinse/recovery cycles

with clear water. Edges, corners and entry areas will be detailed throughout all areas to ensure

all existing finish; dirt and debris are adequately removed prior to applying new finish.

2). Prior to beginning the stripping process, all free-standing furniture must be removed in such a

manner as to avoid damage to furniture, walls and other surfaces. Contractor is responsible for

correcting any damage due to improper handling of furniture. Furniture must be reset according

to the standard floor plan in each residence hall.

3). After the floor is completely cleaned and allowed to dry, no less than six (6) individual coats

of new finish will be applied in a manner that ensures that the final finish is free of streaks, drips,

haze and other imperfections. Contractor will utilize some standardized means of tracking the

application of each coat of finish in a manner that ensures all areas receive the required number

of finish coats.

4). New finish will be applied in a manner that avoids splashing or streaking finish along walls,

doors or other fixed surfaces. Contractor will be responsible for correcting such problems

resulting from improper application.

5). Burnishing after finish is applied is not required but may be used to provide an appropriate

final result. The University may schedule areas to be burnished immediately following laying

finish as circumstances require.

Top Scrub/Refinish Operations:

1). As noted above, approximately 300,000 sq. ft. of floors will be scheduled each year to be

thoroughly wet scrubbed and refinished. Actual schedules and deadlines will vary slightly from

year to year based on campus needs and the sizes of individual buildings, but in general each

building will be scheduled off line for six to eight days to complete the top scrub/refinish

operation. Contractor should note that some after hour and weekend work will be necessary to

complete all tasks within the scheduled time.

2). With top scrub/refinish operations, all waxed surfaces will undergo a complete and thorough

wet cleaning using a mile detergent and a mechanized low speed scrubber by a complete flood

rinse/recovery cycle with clear water. Edges, corners and entry areas will be detailed to ensure

all existing dirt and debris are adequately removed prior to applying new finish.

3). All free-standing furniture must be removed prior to scrubbing and removed in such a manner

as to avoid damage to furniture, walls and other surfaces. Contractor is responsible for any

damage to furniture, walls, floors or other areas due to improper handling of furniture. Furniture

must be reset according to the standard floor plan in each residence hall.

4). After the floor is completely cleaned and allowed to dry, no less than three (3) individual

coats of new finish will be applied in a manner that ensures that the final finish is free of streaks,

drips, haze and other imperfections. Contractor will utilize some standardized means of tracking

the application of each coat of finish in a manner that ensures all areas receive the required

number of finish coats.

5). New finish will be applied in a manner that avoids splashing or streaking finish along walls,

doors or other fixed surfaces. Contractor will be responsible for correcting any such problems

resulting from improper application.

6). Burnishing after the finish is applied is not required but may be used to provide an

appropriate final result. The University may schedule areas to be burnished immediately

following laying finish as circumstances require.

High Speed Burnishing

1). As noted above, a contractor may be burnished newly finished areas in order to provide an

appropriate final result. This corrective work will be performed at the contractor’s expense, and

contractor must furnish all labor and materials.

2). The University may schedule areas to be burnished either in lieu of refinishing or in addition

to refinishing operations as circumstances require. This type of scheduled burnishing work will

be performed at the University’s expense.

3). Burnishing operations shall use electric burnishing equipment capable of operation speeds of

1750 rpm-2000 rpm. Propane burnishing equipment CANNOT be used. Contractor is

responsible for furnishing all burnishing equipment and supplies.

4). Contractor shall ensure floors are adequately cleaned by sweeping and damp mopping prior

to burnishing an area.

5). Generally speaking, it will not be necessary to remove free standing furniture from areas

being burnished, though some minor relocation of furniture may be necessary to access all open

areas.

Expected Summer 2026 Projects and Estimated Timelines

1). Top Scrub / Refinish (Dates and time to complete are estimated)

State Hall Lobby - 2,152 sf. – June 1, two days to complete

Conway Hall Lobby - 1,311 sf. – June 1, two days to complete

Hughes Hall Lobby - 1,809 sf. – June 3, two days to complete

New Hall 4 floors - 74,907 sf – June 22 or July 20, five to ten days to complete

Farris Hall - 2 floors 45,427 sf – June 22 or July 20, five to ten days to complete

Bernard Hall - 46,562 sf. – June 22 or July 20, five to ten days to complete

Carmichael Hall Lobby - 1,606 sf. – August 10, two days to complete

Expected Summer 2027 will be a complete strip and wax of the above locations.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UCA-27-008 Floor Stripping and Refinishing

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