Travel Management Services

Enclosed is a Request for Quotations (RFQ) for Travel Management Contract. If you would like to

submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of

the attached document, and submit it to the address shown on the Standard Form 1449 that follows this

letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an

acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations,

without holding discussions, although we may hold discussions with companies in the competitive range if

there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be

held on January 15, 2025, at 11AM Eastern Africa Time at the US Embassy Nairobi. Prospective

offerors/quoters should contact NairobiGSO-Contracts@state.gov by January 13, 2025, 9AM Eastern Africa

Time for additional information or to arrange entry to the building.

Quotations are due by January 27, 2025, 07:00 Eastern Africa Time. No quotations will be accepted after

this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to NairobiGSO-Contracts@state.gov It is important to make

sure the submission is made in specific size and format; in Microsoft Word/Excel or Adobe Acrobat (pdf) file

format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be

made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I Paragraph 2.3 B, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov

prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of

proposal submission may deem the offeror’s proposal to be considered non-responsible and no further

consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are

interested in submitting a response to this requirement.