Term Contract for Utility Equipment/Leather Equipment
| Agency: | City of Kalamazoo |
|---|---|
| State: | Michigan |
| Type of Government: | State & Local |
| Posted Date: | Mar 14, 2024 |
| Due Date: | Mar 28, 2024 |
| Solicitation No: | Reference number: 68012-001.0 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Term Contract for Utility Equipment/Leather Equipment
Closing date March 28, 2024, 04:30 PM
- Reference number 68012-001.0
- Status Open
- Summary It is the intent of City of Kalamazoo to enter into a two (2) year term contract to provide the Department of Public Safety with leather holsters, handcuffs, batons and various other police equipment either picked-up, delivered on “as needed” or emergency basis in the accordance with the requirements and specifications as stipulated herein.
68012-001.0-Bid Document (PDF, 393KB)
INTENT
It is the intent of City of Kalamazoo to enter into a two (2) year term contract to provide the Department of Public Safety with leather holsters, handcuffs, batons and various other police equipment either picked-up, delivered on “as needed” or emergency basis in the accordance with the requirements and specifications as stipulated herein.
CONTRACT PERIOD AND EXTENSIONS
The contract shall be in effect for a Two (2) year period commencing on or about April 1, 2024 and continuing through March 31, 2026
The City may opt to extend this contract for a three (3) one- year periods. All extensions shall be upon mutual agreement of both parties.
Attachment Preview
Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
REQUEST FOR QUOTE
THIS IS NOT AN ORDER
PROJECT: Term Contract for Utility Equipment/Leather Equipment
QUOTE REFERENCE NO: 68012-001.0
DEPARTMENT CONTACT: Chad Hageman, CSO EVIDENCE CUSTOD/QRTRMASTER – Public
Safety at (269) 337-8120 or hagemanc@kalamazoocity.org
DEPT: Public Safety
ISSUE DATE: March 14, 2024
QUOTE RETURN DATE: March 28, 2024 @ 4:30 p.m. (End of business day)
SUBMITTAL INSTRUCTIONS: Return on or before date above. Mark envelope – Quotation – Term
Contract for Utility Equipment/Leather Equipment and due date. This quote may also be faxed to
(269) 337-8500 or emailed to cokpurchasing@kalamazoocity.org.
STATEMENT OF NO QUOTE
If you do not respond to this inquiry within the time set for the quote due date and time noted, it will be
assumed that you can no longer supply this commodity/service, and your name will be removed from
this bid list.
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Our schedule would not permit us to perform.
_____
We do not offer this product or service.
_____
Remove us from your bidders list for this commodity or service.
REMARKS: ___________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________ FAX: _____________________________________
EMAIL: ______________________________________________________________________________
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
Term Contract for Utility Equipment/Leather Equipment
Page 2
Bid Reference No: 68012-001.0
SUBMITTAL INSTRUCTIONS FOR QUOTES
1. EXAMINATION OF QUOTE DOCUMENT-Before submitting a quote, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the quote the sum to cover the cost of all items included on
the quote form.
2. PREPARATION OF QUOTE-The quote shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Request for Quote form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The quote shall be legally signed and the complete address of the bidder given thereon.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Quote and attachments must be requested in writing, and with
sufficient time allowed for a reply to reach all prospective bidders before the submission of their
quote. Any information given to prospective bidders concerning the quote will be furnished to all
prospective bidders as an amendment or addendum. Receipt of amendments or addenda by a bidder
must be acknowledged in the quote by attachment, or by letter or fax received on or before the due
date.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating quotes for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of the
quote.
5. WITHDRAWAL OF QUOTES-Quotes may be withdrawn by a bidder or authorized representative
by written request, but only if the withdrawal is made prior to the close of the business day set for
receipt of quotes. Quotes may not be withdrawn for at least ninety (90) days after due date.
6. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
7. INFORMAL COMPETITION-The City reserves the right to accept or reject any or all quotes and
waive informalities and minor irregularities in the quotes received. The City will consider all quotes
and make the purchasing decision most advantageous to the City and its interests.
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
Term Contract for Utility Equipment/Leather Equipment
Page 3
Bid Reference No: 68012-001.0
QUOTE FORM
The undersigned having become familiar with and understanding the contract requirements incorporated
herein, agrees to provide the services or materials specified meeting or exceeding the specifications and
requirements provided. The Contractor hereby agrees to provide walk-on mat services as specified herein:
ITEM
DESCRIPTION
QTY UNIT
UNIT
PRICE
TOTAL
AMOUNT
1
Gun Belt, Nylon Web, Bianchi Accumold
Size Small to Extra Large Part No. 7220
10
EA $
$
Belt, Safariland #87 High gloss
2 Sizes 28 to 48 Chrome or Brass
No Substitutions
30 EA $
$
Belt Buckle, Safariland B602#SA01
2.25 duty buckle Part No. Gould &
3 Chrome or brass Goodrich 125
15 EA $
$
No substitutions
Belt Keeper, #2431 Duty Man¾"
High gloss leather with brass
4
and/or silver snap. Pack of 4
Part No. N76-4 Gould & Goodrich
30 PK $
$
No Substitutions
Trouser Belt, Brass and/or chrome
Hardware, flat black Sizes 28-46
5 Gould & Goodrich#B52
No Substitutions
30 EA $
$
Trouser Belt, Safariland#5l
6
Size 28-46 high gloss with
Silver and/or brass hardware
5
EA $
$
No Substitutions
Belt Buckle (for trouser belt#5)
7
Gould & Goodrich#l25
Chrome and/or brass buckle
10 EA $
$
No Substitutions
8
Hand Cuff Case Nylon web,
Bianchi Accumold Part No. 7300
15 EA $
$
Cuff Case uniform duty high gloss
9 Safariland#l90-9HS
15 EA $
$
No Substitutions
Gloves, Kevlar lined, cut resistant
10
"The Resister" by Hatch Style RFK300
Sizes xtra small to 2XL
25
EA $
$
No Substitutions
Handcuff, Chain type, S& W
11 Model 100/350103
20 EA $
$
No Substitutions
Nylon mag holder Bianchi7302 for Glock
12 45 9mm
15 EA $
$
No Substitutions
Safariland mag double holder #77-83-9HS
13 Black hi gloss hidden snap glock
15 EA $
$
17,22,34,35 No Substitutions
14
Mace Holder hi gloss (hidden snap)
Safariland#38-4-9HS
15 EA $
$
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
Term Contract for Utility Equipment/Leather Equipment
15
Mace Holder nylon web
Bianchi Accumold Part No. 7307
15 EA
Baton holster, ASP#52434
16
Side break scabbared for 21"
Baton-black plastic
30 EA
No Substitutions
Baton ASP 21" foam
17 Handled telescoping baton #F21B
20 EA
No Substitutions Part No. 52411
Holster no light Safariland 7378-2835-411
(RH) or 7378-2835-412 (LH) model 7378
18 7TS ALS paddle & belt loop combo holster
5
EA
For Glock 45 9mm
No substitutions
Holster, with light 7378-28327-411 (RH) or
7378-28327-412 (LH) Model 7378 7TS
19 ALS Paddle/belt combo holster for Glock
25
EA
45 9mm w/ TLR-7 plain black finish
No Substitutions
Holster, with light 7378-28327-411 (RH) or
7378-28327-412 (LH) Model 7378 7TS
20 ALS Paddle/belt combo holster for Glock
25 EA
45 9mm w/ TLR-7 plain black finish
No Substitutions
21 Belt Keeper nylon web Bianchi Accumold 15
PK
Holster, Safariland 7360-2835-411 (RH) or
7360-2835-412 (LH) Model 7360-7TS-
22
ALS/ SLS Mid-ride Levell III retention
duty Holster for Glock 45 9mm (no light)
5
EA
plain black
No Substitutions
23 HSG double Mag Pouch Open #41PT02le
30
EA
24 HSG Radio Pouch #4 lMAC0LE
30 EA
25 HSG handcuff pouch #41DC00LE
30 EA
26 HSG 40mm pouch #11M401LE
30 EA
27 HSG Revive medical pouch 1 lREO0LE
30 EA
Page 4
Bid Reference No: 68012-001.0
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CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
Term Contract for Utility Equipment/Leather Equipment
Page 5
Bid Reference No: 68012-001.0
Service contact person: _____________________________ Phone #: ________________________
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
_________ __________ __________ __________ __________
Dated:
_________ __________ __________ __________ __________
Bidder shall provide all of the information as requested herein with their bid. Failure to do so and/or
failure to provide post-bid requested information may be cause for rejecting the bid as non-responsive.
This contract shall be governed by the laws of the State of Michigan.
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does
not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being
considered for employment with the bidding firm unless otherwise precluded by federal or state law. I further
certify that I have read and agree to be bound by the provisions of the City’s Non-Discrimination Clause
found in Appendix A and as updated by City Ordinance 1856.
Signed: ________________________________________ Name: _______________________________
Title: _________________________________________
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