Technology Middle School Locker Room Roof Rehabilitation Project - 26-001

COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT
Technology Middle School Locker Room Roof Rehabiliations
BID NO. 26-001
BID AND CONTRACT DOCUMENTS
Bid Packages Due on or Before:
Tuesday, March 31 - 2:00 p.m.
DESIGN-BID-BUILD

TABLE OF CONTENTS
NOTICE TO BIDDERS SECTION 1
INSTRUCTIONS TO BIDDERS SECTION 2
BID FORMS SECTION 3
AGREEMENT SECTION 4
PERFORMANCE BOND SECTION 5
PAYMENT BOND SECTION 6
GENERAL CONDITIONS SECTION 7
SPECIAL CONDITIONS SECTION 8
SPECIFICATIONS SECTION 9
PROJECT FORMS SECTION 10
DESIGN-BID-BUILD

COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT
Technology Middle School Locker Room Roof Rehabiliations
BID NO. 26-001
SECTION 1
NOTICE TO BIDDERS
DESIGN-BID-BUILD

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NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Cotati-Rohnert Park Unified School District ("District") will receive bids up to, but
not later than 02:00 p.m. on March 31, 2026 sealed bids for the award of a contract for:
BID NO. 26-001
Technology Middle School Locker Room Roof Rehabiliation
Bids shall be received in Building H at 7165 Burton Ave, Rohnert Park, CA, 94928, and shall be opened and publicly read
aloud at the above state time and place. Responses must be sealed and clearly marked "Technology Middle School Locker
Room Roof Rehabilitation, Project 26-001." Facsimile or electronic copies of the bid will not be accepted. Bids received
after the above-specified time may be rejected.
The Project includes tear-off, re-roofing, and spray-coating. There will be a mandatory Pre-Bid Conference at 7165 Burton
Ave, Rohnert Park, CA 94928 on March 18, 2026 at 11:00 a.m. for the purpose of acquainting all prospective bidders with
the bid documents and the work site. Failure to attend this mandatory pre-bid conference may disqualify the non-attending
bidder from the bid.
Each bid must conform and be responsive to this notice and all other documents comprising the contract documents. All
interested parties may obtain additional information by contacting Josh Savage: josh_savage@crpusd.org
All forms must be completed, signed, and returned with the bid. No bidder may withdraw its bid for a period of sixty (60)
calendar days after the date set for the receipt of bids. The successful bidder shall file a payment bond issued by an admitted
Surety authorized to conduct business in the State of California approved by the District. A performance bond will also be
required.
This Project is a public works project and is subject to the payment of prevailing wages. The Director of Industrial Relations
has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each
craft or type of worker needed to execute the contract that will be awarded to the successful bidder, copies of which are
available to the public on the internet at http://www.dir.ca.gov/DLSR/ or from the District Purchasing Department, upon
request.
The successful bidder and all subcontractor(s) shall comply with all applicable Labor Code provisions, which include, but
are not limited to, the payment of not less than the required prevailing rates to all workers employed by them in the execution
of the Contract, the employment of apprentices, the hours of labor and the debarment of contractors and subcontractors.
Each Bidder submitting a bid must be a Department of Industrial Relations registered contractor pursuant to Labor Code
section 1725.5 ("DIR Registered Contractor"), unless an exception expressly provided in the Labor Code applies. This
project is subject to compliance monitoring and enforcement by the DIR. If awarded the Contract, at all times during
performance of the work, the Bidder and all Subcontractors of any tier shall be DIR Registered Contractors and continue to
comply with all DIR requirements.
This Contract is not subject to prequalification pursuant to Public Contract Code section 20111.6.
Each bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the
following classifications: C 39. No bid will be accepted from a contractor who has not been licensed in accordance with
the California Business and Profession Code at the time the bid is submitted.
Notice to Bidders
DESIGN-BID-BUILD
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The District reserves the right to reject any or all bids, to accept or reject any one or more items of a bid, or to waive
any irregularities or informalities in the bid or in the bidding process.
Notice to Bidders
DESIGN-BID-BUILD
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COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT
Technology Middle School Locker Room Roof Rehabiliations
BID NO. 26-001
SECTION 2
INSTRUCTIONS
TO BIDDERS
DESIGN-BID-BUILD
REV. 3-31-2023

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INSTRUCTIONS TO BIDDERS
Preparation and Availability of Bid Form; Deadline for Receipt of Bids
Each bid on the attached form shall be sealed and submitted to the District at such time and place as is stated in the
Notice Inviting Bids, not later than 2:00 p.m. on Tuesday, March 31, 2026. The District suggests that bids be
hand delivered in order to ensure their timely receipt. Any bids received after the time stated, regardless of the
reason, shall be returned, unopened, to the bidder. The District will not accept any bids or bid modifications
submitted by facsimile or electronic mail transmission.
Bids shall only be prepared using the copy of the Bid Form, which is included and part of the Contract Documents
for the Project. The use of substitute bid forms other than clear and correct photocopies of those provided by the
District will not be permitted. Bids shall be received by Nikki Doble. Nikki_Doble@crpusd.org
All blanks in the bid form must be appropriately filled in, and all prices must be stated in both words and figures.
All items on the form shall be filled out in ink. Numbers should be stated in figures, and the signatures of all
individuals must be in long hand. The completed form should be without interlineations, alterations, or erasures.
If a different price is stated in words than is stated in figures, the price stated in words shall be the price bid.
The District may receive requests for the Contract Documents from plan rooms. Please note: Prospective Bidders
who choose to review the Contract Documents at a plan room must contact the District to obtain the required
Contract Documents and register for participation if they decide to submit a Bid for the Project.
QUESTIONS CONCERNING BID DOCUMENTS: Any questions pertaining to the bid documents are to be
directed via e-mail only to the District's Executive Director of Facilities, Maintenance and Operations at
josh_savage@crpusd.org. Questions must be received before 3:00 p.m. on Friday, March 24, 2026, questions
received after this time will NOT be addressed.
Any clarification the District deems necessary as a result of questions received or to further clarify the bid
documentation will be done via an addendum and shall be distributed to all firms participating in this opportunity
who are known to have received a copy of the bid documents. Vendors shall contact the District to ensure they have
receive all addenda issued.
Execution of Forms
Each bid shall give the full business address of the bidder and must be signed by the bidder or bidder's authorized
representative with his or her usual signature. Bids by partnerships must furnish the full names of all partners and
must be signed in the partnership name by a general partner with authority to bind the partnership in such matters.
Bids by corporations must be signed with the legal name of the corporation, followed by the signature and
designation of the president, secretary, or other person authorized to bind the corporation in this matter. The name
of each person signing shall also be typed or printed below the signature. When requested by the District,
satisfactory evidence of the authority of the officer signing on behalf of the corporation or partnership shall be
furnished. A bidder's failure to properly sign required forms may result in rejection of the bid. All bids must
include the bidder's contractor license number(s) and expiration date(s).
Bidders' Conference
A bidders' conference will be held on March 18, 2026, at 11:00 am, for the purpose of acquainting all prospective
bidders with the Contract Documents and the Project site. The failure to attend the conference may result in the
disqualification of the bid of the non-attending bidder.
Instructions to Bidders
DESIGN-BID-BUILD
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Requests for Information
A bidder's failure to request clarification or interpretation of an apparent error, inconsistency or ambiguity in the
Contract Documents waives that bidder's right to thereafter claim entitlement to additional compensation based
upon an ambiguity, inconsistency, or error, which should have been discovered by a reasonably prudent Contractor,
subject only to the limitations of Public Contract Code 1104. To the fullest extent permitted by law District
expressly disclaims responsibility for assumptions a bidder may draw from the presence or absence of information
in the bid documents. Any questions relative to the bid shall be in writing and directed to Josh Savage -
josh_savage@crpusd.org These requests shall be submitted to the District at least seven working days prior to the
date the bid is due.
Bid Security
Bid proposals shall be accompanied by a certified or cashier's check or bid bond for an amount not less than ten
percent (10%) of the bid amount, payable to the District. A bid bond shall be secured from an admitted surety
company, licensed in the State of California, and satisfactory to the District. The bid security shall be given as a
guarantee that the bidder will enter into the Contract if awarded the work, and in the case of refusal or failure to
enter into the Contract within ten (10) calendar days after notification of the award of the Contract or failure to
provide the payment and performance bonds and proof of insurance as required by the Contract Documents, the
District shall have the right to award the Contract to another bidder and declare the bid security forfeited. The
District reserves the right to pursue all other remedies in law or equity relating to such a breach including, but not
limited to, seeking recovery of damages for breach of contract. Failure to provide bid security, or bid security in
the proper amount, may result in rejection of the bid.
Faxed and Electronic Mail Bids
All bids must be under sealed cover. District will not accept any bids or bid modifications submitted by facsimile
or electronic mail transmission.
Withdrawal of Bids
Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids, but may not be
withdrawn for a period of sixty (60) days after the opening of bids, except as permitted pursuant to Public Contract
Code 5103.
Addenda or Bulletins
The District reserves the right to issue addenda or bulletins prior to the opening of the bids subject to the limitations
of Public Contract Code 4104.5. Any addenda or bulletins issued prior to bid time shall be considered a part of
the Contract Documents.
Please note: Bidders are responsible for ensuring that they have received any and all addenda. To this end, each
Bidder should contact the Office of Purchasing to verify that he/she has received all Addenda issued, if any, prior
to the bid opening.
Agreements and Bonds
The Agreement form, which the successful Bidder, as Contractor, will be required to execute, and the forms and
amounts of surety bonds, which will be required to furnish at the time of execution of the Agreement, are included
in the Contract Documents and shall be carefully examined by the Bidder. The required number of executed copies
of the Agreement, the Performance Bond, and the Payment Bond is as specified in the Special Conditions.
Instructions to Bidders
DESIGN-BID-BUILD
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The successful bidder shall be required to submit payment and performance bonds as specified in and using the
bond forms included with the Contract Documents. All required bonds shall be based on the maximum total contract
price as awarded, including additive alternates, if applicable. The Performance Bond must be executed by an
admitted surety insurer approved to conduct business in the State of California which meets the highest standards
the District is legally permitted to establish and which it has established. The District reserves the right to approve
or reject the surety insurer selected by the Contractor and to require the Contractor to obtain a bond from a surety
satisfactory to the District. Bonds shall be in the form set forth in the Contract Documents.
Signing of Bids
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide
evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the
capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.
If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed
by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management
sponsor to execute the Bid on behalf of Bidder. Only that joint venturer or partner shall execute the Bid. The Power
of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters
relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all
of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid
shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal
name.
Award of Contract and Rejection of Bids
The Contract shall be awarded to the lowest responsible and responsive bidder as interpreted by the District under
California law and the Contract Documents, including the Notice to Bidders and these Instructions. The District
reserves the right, without any liability, to cancel the award of any bid for any reason at any time before the full
execution of the Agreement between District and Contractor.
The District may reject any bid which, in its opinion when compared to other bids received or to the District's
internal estimates, does not accurately reflect the cost to perform the Work. The District may reject as non-
responsive any bid which unevenly weights or allocates costs, including but not limited to overhead and profit to
one or more particular bid items.
The District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any
bid or in the bidding process.
Execution of Contract
The successful bidder shall, within ten (10) calendar days of the Notice of Intent to Award of the Contract, sign and
deliver to the District the executed contract along with the bonds and certificates of insurance required by the
Contract Documents. In the event the successful bidder fails or refuses to execute the Contract or fails to provide
the bonds and certificates as required, the District may declare the bidder's bid deposit or bond forfeited as
liquidated damages, and may award the work to the next lowest responsible, responsive bidder, or may reject all
bids and, in its sole discretion, call for new bids. In all cases, the District reserves the right, without any liability,
to cancel the award of Contract at any time prior to the full execution of the Contract.
Modifications
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents.
Instructions to Bidders
DESIGN-BID-BUILD
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Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid
may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the
printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will
not be considered, unless the Notice to Bidders authorizes the submission of electronic bids and modifications
thereto and such modifications are made in accordance with the Notice to Bidders.
Erasures/Mutilation of Bid Documents
The Bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction
is suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of
the person or persons signing the bid.
Contractors should not deface or mutilate the bid documents to the extent that they may not be usable for
construction purposes. Bid documents obtained under deposit shall be returned within ten (10) days after bid
opening.
Examination of Site and Contract Documents
Each Bidder shall visit the site(s) of the proposed work and fully acquaint itself with the conditions relating to the
construction and labor so that it may fully understand the facilities, difficulties, and restrictions attending the
execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Drawings and
Specifications. All Drawings, Specifications and other documents used or prepared during the project shall be the
exclusive property of the District. The failure or omission of any Bidder to receive or examine any Contract
Documents, forms, instruments, addenda, or other documents or to visit the site(s) and acquaint itself with
conditions there existing shall in no way relieve any Bidder from obligations with respect to its bid or to the
Contract. The Bidder is responsible to obtain any geotechnical and/or soils report pertaining to the site of the work
at Bidder's expense, if applicable. Although any such report does not operate as a warranty or guarantee of site
conditions, the submission of a Bid shall be taken as prima facie evidence of compliance with all terms of this
section.
Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to
their meaning shall be immediately brought to the attention of the District by submission of a written request for an
interpretation or correction to the District. Such submission, if any, must be sent to josh_savage@crpusd.org
Any interpretation of the Contract Documents will be made only by written addenda duly issued and mailed or
delivered to each person or firm who has obtained a set of Contract Documents directly from the District. The
District will not be responsible for any explanations or interpretations provided in any other manner. No person is
authorized to make any oral interpretation of any provision in the Contract Documents to any Bidder, and no Bidder
should rely on any such oral interpretation.
Bids shall include complete compensation for all items that are noted in the Contract Documents as the
responsibility of the Contractor.
Each Bidder, by making its bid, represents that it has read and understands the Contract and Contract
Documents and any and all related reports and information. After executing the Agreement, no
consideration will be given to any claim of misunderstanding of the documents.
Each Bidder, by making its bid, represents that it has visited the site(s), inspected the area of the work, and
familiarized itself with the local conditions under which the work is to be performed, including sub-surface
conditions, as appropriate. Such inspection shall specifically consider requirements for accessing the site
and determining the work can be completed as required by, and as shown in, the Contract Documents.
Instructions to Bidders
DESIGN-BID-BUILD
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