RFP - PS&E SERVICES FOR FY26/27 RMRA STREETS REHABILITATION PROJECT

REQUEST FOR PROPOSALS
TO PROVIDE PS&E
SERVICES FOR
FY26/27 RMRA STREETS
REHABILITATION PROJECT
September 21, 2026
To Interested and Qualified Consultants:
With Request for Proposals RFP 2M26-11 (RFP), the City of Alhambra is
soliciting proposals from qualified professional firms to provide the City with
professional engineering services for the design of FY26-27 SB1 Street
Rehabilitation Project.
PROPOSAL REQUIREMENTS
Interested parties shall submit 5 copies of their Proposal and one (1) pdf file
on thumb drive no later than 4:30 PM, November 5, 2026 to:
Robert Bias
Public Works
Department City
of Alhambra
111 South First
Street Alhambra,
CA 91801
All inquiries and responses to this RFP must be submitted via e-mail no later
than 4:30 PM, October 19, 2026 to:
Robert Bias; rbias@alhambraca.gov
In the subject line write: FY 26/27 RMRA
Total number of pages of the proposal shall not
exceed 25. Submit your proposal in the format
specified below:
Cover Letter:
Emphasize strong points of the project team and the firm's experience. The
cover letter shall state that the submittal is valid for 120 days and shall contain
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an acknowledgment of receipt of all amendments and/or addenda to the RFP.
Table of Contents:
Include contents of proposal.
Section 1. Purpose, Scope of Work and Fee:
The selected firm (Consultant) shall be responsible for developing engineering
design and preparation of plans, specifications, and estimates (PS&E) for the
pavement rehabilitation of various local streets (15 street segments) within the
City of Alhambra shown in Table 1. The plans and specifications shall be
completed by a registered engineer.
Street Name From To
FIFTH ST MAIN ST WOODWARD AVE
FOURTH ST MAIN ST GRAND AVE
THIRD ST MAIN ST ALHAMBRA RD
SECOND ST MAIN ST ATLANTIC BLVD
FIRST ST MAIN ST ALHAMBRA RD
FIRST ST MCLEAN ST ATLANTIC BLVD
STONEMAN AVE MAIN ST HUNTINGTON DR
MONTEREY AVE MAIN ST HUNTINGTON DR
CHAPEL AVE MAIN ST ALHAMBRA RD
HOWARD ST ATLANTIC BLVD FIFTH ST
ELGIN GARFIELD AVE CHAPEL AVE
WOODWARD AVE ATLANTIC BLVD CHAPEL AVE
GRAND AVE ATLANTIC BLVD CHAPEL AVE
MCLEAN ST ATLANTIC BLVD EAST OF MONTEREY AVE
PINE ST ATLANTIC BLVD MONTEREY AVE
The scope of work generally includes project management/meetings, utility
company notification and confirmation, records research, field review,
topographic survey, cost estimates, preparation of construction plans and
specifications, striping plans, bidding and construction support, and mylars as
described below.
Project Management/Meetings
Consultant shall prepare plans in conformance with City Standards, policies, and
procedures. Consultant shall be responsible for maintaining continuous
communication with the City Project Manager and ensure project delivery on
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schedule and within budget. Consultant shall be required to attend a kick-off
meeting with City staff to review project in detail, and determine requirements
and procedures for design, ongoing review, and coordination. In consultation
with City staff, the Consultant will determine relevant issues specific to the
project, design standards, and funding limits.
Deliverables:
* Project schedule
Utility Notifications
The Consultant shall contact all utility companies within the project limits and
request current utility atlas maps and as-built information. Consultant is required
to send current preliminary notices to utility companies in accordance with the
City's procedures. Documentation of contacts and responses will be copied to
the City. Consultant will prepare utility notices and deliver them to the City for
mailing under City letterhead.
Deliverables:
* Spreadsheet log of notices sent to utility companies and responses
received.
Records Research & Field Review
The Consultant will obtain available as-built drawings, survey data, and utility
contact information from the City. The research may include traffic signal plans,
signing, striping, municipal improvements such as water and sewer as-built
plans and/or atlases. The Consultant shall verify known underground utilities to
avoid conflicts with proposed improvements.
Deliverables:
* Report potential conflicts between as-builds and existing
conditions.
Topographic Survey
Where full depth reconstruction of pavement is recommended, consultant will
perform a design/topographic survey necessary to complete construction plans
with cross-sections and profiles of the proposed street improvements.
Consultant will take cross sections at 50-foot intervals, or closer if necessary,
where survey is performed; elevations must include flow line, top of curb, and
back of walk in addition to pavement elevations. Topographic survey may also
be necessary where portions of curb & gutter and cross gutter are proposed to
be reconstructed or installed for proper surface drainage.
Deliverables:
* Electronic copy of all field surveys in AutoCAD
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Coring Sample and Soil Reporting
Consultant will collect section core samples on each street segment to provide
information on the street's pavement structure, including but not limited to the
thickness and material type of each layer encountered in the pavement
structural section, the presence of any pavement reinforcing fabric, and
moisture content of existing subgrade. Information found shall be used for
pavement analysis and design services to develop pavement rehabilitation
recommendations for each street section, determining potential new pavement
structural designs that might be required, evaluation of alternative treatments,
and construction support.
Cost Estimates
Consultant shall prepare quantity calculations and a detailed engineer's
estimate in Microsoft Excel spreadsheet format. Consultant shall utilize current
City of Alhambra and other agency cost data to develop construction cost
estimates. Cost estimates must also include the tie out and reset of survey
monuments, and the record and filing of corner records for the monuments.
Deliverables:
* Cost estimates at 60%, 90%, and 100% completion milestones
* Electronic files at every milestone in Excel spreadsheet
Construction Plans & Specifications
The Consultant will submit plans, specifications, and quantity takeoff estimates
at levels of completion of approximately 60%, 90%, and 100%. City will provide
review comments at all design stages. It is expected that 100% plans will be
complete and include comments and input from all stakeholders. One set of
record drawing mylars shall be produced after redline drawings are available
upon construction completion.
Plans shall conform to City standard plans and be prepared utilizing AutoCAD
software. All plans will be signed by a registered civil or traffic engineer, as
appropriate.
The product plan set is expected to include, but not limited to, the following:
* Title Sheet/Typical Sections/General Notes
* Signing and Striping Plans
The City will provide Consultant with its boilerplate specifications and general
technical provisions in the current version of Microsoft Word. Consultant will be
responsible for compiling the project specifications, signed by a Civil Engineer
registered in the State of California, which are complete and ready for bidding
purposes. Consultant shall use the latest edition of the Greenbook (Standard
Specifications for Public Works Construction and subsequent amendments) and
the City of Alhambra Standards for this project.
Deliverables:
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* Two (2) full size copies of plan submittals at 60%, 90%, and 100%
completion milestones
* One full-size set of record drawing mylars upon construction
completion
* Electronic files at every milestone
* One thumb drive containing final signed plans (PDF and AutoCAD
format), specifications and estimate
* Project specifications at 90% and 100% completion milestones
* Electronic files at every milestone
The design phase shall be completed in 90 working days from your
proposal being awarded.
These plans shall include street improvements such as pavement resurfacing
and necessary PCC improvements such as the repair of broken and off-grade
sidewalk, repair of broken and off-grade curb and gutter, repair of broken and
off-grade driveway aprons that impede proper drainage or standard ADA
compliance of sidewalk, wheel chair ramp construction where needed or in
some cases where they need updating, and cross gutter repairs. In addition,
the plans and specifications must include the adjusting of manholes and
valves, traffic loops, striping and pavement markers.
The FEE shall be placed in a separate envelope submitted with the proposal.
Section 2. Project Team, Key Personnel and Resumes:
Provide resumes of inspector(s) and Project Manager/Engineer responsible
for the services.
Section 3. References:
Provide 3 public agency references for similar projects.
Section 4. Firm's Qualifications and Experience:
Provide a summary of firm's service capabilities, qualifications and experience.
Section 5. Compliance with City's Standard Contract and Insurance
Requirements:
Selected consultant shall execute City's Standard Contract and comply with
the contract and insurance requirements as indicated in the attached
sample contract. In this section provide a statement that you will comply,
or any items that you cannot comply with. (See Attached City Standard
Contract).
CONSULTANT SELECTION METHODOLOGY
City will review all proposals received to determine whether they meet the
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essential requirements outlined in this RFP. Proposals will be evaluated
based on the following categories:
I. Proposal Format (20 possible points)
II. Understanding of Work (20 possible points)
III. Experience with Similar Work (20 possible points)
IV. Qualifications of Staff (20 possible points)
V. Performance on Previous Projects (20 possible points)
PRE-CONTRACTUAL EXPENSES IN RESPONDING TO THE RFQ/RFP
PREPARATION
The City shall not be liable for any pre-contractual expenses incurred by any
proposer or by any selected consultant. Each proposer shall protect, defend,
indemnify, and hold harmless the City from any and all liability, claims, or
expenses whosoever incurred by, or on behalf of, the entity participating in
the preparation of its response to this RFQ/RFP. Pre-contractual expenses
are defined as expenses incurred by proposers and the selected consultant,
if any, in:
Preparing and submitting information in response to this RFQ/RFP
Negotiations with the City on any matter related to this procurement
Costs associated with interviews, meetings, travel or presentations
All other expenses incurred by a proposer/consultant prior to the
date of award and a formal notice to proceed.
The City reserves the right to amend, withdraw and cancel this RFQ/RFP.
The City reserves the right to reject all responses to this request at any
time prior to contract execution. The City reserves the right to request or
obtain additional information about any and all proposals.
Attachments:
A. Standard City Contract
B. Project Area Map
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Attachment A - Sample Contract

AGREEMENT FOR PROFESSIONAL DESIGN SERVICES
Contract No. _________
This AGREEMENT FOR PROFESSIONAL DESIGN SERVICES ("AGREEMENT") is
made and entered into effective as of the _____ day of _______________, 20__, by
and between the CITY OF ALHAMBRA, a charter law city, located at 111 South First
Street, Alhambra, CA 91801, ("CITY") and ____________________________[inset
corporation, LLC, partnership etc.], located at _________________________________
("CONSULTANT").
W I T N E S S E T H:
For and in consideration of the promises and of the mutual covenants and agreements
herein contained, said parties hereby agree as follows:
1. RECITALS. This AGREEMENT is made and entered into with respect to the
following facts:
A. CITY requires professional ____________ services ("SERVICES"); and
B. On _______________, 202_, CITY issued a Request for Proposals
#__________ ("RFP") to obtain professional ________________ services
for the CITY's and based on review and rating of RFPs received
CONSULTANT was selected; and
C. CONSULTANT is qualified to provide those certain services to the CITY
necessary for said SERVICES; and, therefore, the Alhambra City Council
has elected to engage the services of CONSULTANT upon the terms and
conditions hereinafter set forth.
2. SCOPE OF SERVICES.
A. CONSULTANT shall furnish to the City all labor, materials, tools,
equipment, services, and incidental customary work necessary to fully and
adequately perform those services described in CONSULTANT's Proposal
for Services dated _____________, ("PROPOSAL") consistent with the
CITY's Request for Proposals dated __________________ ("RFP")
attached hereto as Exhibits "A" and "B" respectively and hereby
incorporated by reference. To the extent that Exhibits A and B are
proposals from CONSULTANT, such proposals are incorporated only for
the description of the scope of services and no other terms and conditions
from any such proposal shall apply to this AGREEMENT.
B. Performance of the SERVICES specified herein is made an obligation of
CONSULTANT under this AGREEMENT, subject to any changes made
subsequently upon the mutual written agreement of the parties.
Design Professional Services contract -1-
over 75K
04/2025 Form

C. The scope of services to be performed by CONSULTANT under this
AGREEMENT shall include, but not be limited to, those services specified
in Paragraph 2A hereof.
D. If there is a conflict between any of the provisions of the AGREEMENT and
Exhibit A, this AGREEMENT shall have priority in the interpretation of the
Parties rights and obligations under this AGREEMENT.
3. PERFORMANCE STANDARDS. While performing this AGREEMENT
CONSULTANT will use the appropriate generally accepted professional standards of
practice existing at the time of performance utilized by persons engaged in providing
similar services. CONSULTANT shall cooperate with CITY if CITY opts to monitor
CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and
CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings
to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by
CONSULTANT.
4. FAMILIARITY WITH WORK.
A. By executing this AGREEMENT, CONSULTANT agrees that, to the best of
CONSULTANT's knowledge and belief, CONSULTANT has
(i) Carefully investigated and considered the scope of services to be
performed;
(ii) Carefully considered how the services should be performed; and
(iii) Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services,
CONSULTANT will immediately inform CITY of such fact and will not
proceed except at CONSULTANT's own risk until written instructions are
received from CITY.
5. CITY SUPERVISION. The Director of the Department of _____________ of CITY,
or the Director's designee, shall have the right of general supervision of all work
performed by CONSULTANT and shall be the CITY's agent with respect to obtaining
CONSULTANT's compliance hereunder. No payment for any services rendered under
this AGREEMENT shall be made without the prior approval of the Director of
____________ or the Director's designee.
Design Professional Services contract -2-
over 75K
04/2025 Form

6. FEE. Compensation to CONSULTANT for the total services to be rendered
pursuant to this AGREEMENT shall be in an amount not to exceed $______________.
7. EXTRA SERVICES. Notwithstanding any other provision herein, no extra services
shall be rendered by CONSULTANT under this AGREEMENT unless such extra services
first shall have been authorized in writing by the CITY. Any such services so authorized
shall be paid by the CITY at rates approved of by the CITY.
8. PAYMENT BY CITY.
A. Compensation. Subject to any limitations provided in the Contract
Documents, City agrees to pay CONSULTANT as full consideration for the
faithful performance of all of the Work the total amount of
_____________________________ Dollars ($________.00)
("Compensation").
B. Monthly Invoice. CONSULTANT must furnish City with an invoice for the
Work performed in accordance with the Contract Documents.
CONSULTANT may not submit invoices more often than once every 30
days.
C. City Review of Invoices. City will review each invoice and determine
whether the Work performed is in accordance with the Contract Documents.
The Director may require CONSULTANT to provide a release of all
undisputed Contract amounts contained in the invoice.
D. Disputes on Invoices. If City disputes any item on an invoice, City will give
CONSULTANT notice stating the reasons for the dispute. The Parties will
meet and confer in good faith to attempt to resolve the dispute.
E. 30 Days to Pay Invoice. Except as to any charges for the Work performed
that the City disputes, City will cause CONSULTANT to be paid within 30
days of the date of the invoice or the date that CONSULTANT furnishes City
with a release of all undisputed Contract amounts, whichever occurs later.
F. Partial Invoices. In the event there is any claim specifically excluded by
CONSULTANT from the operation of any release, City may retain an
amount not to exceed the amount of the excluded claim.
G. No Additional Compensation. Said compensation shall cover all expenses,
losses, damages, and consequences arising out of the nature of the work
during its progress or prior to its acceptance including those for well and
faithfully completing the work and the whole thereof in the manner and time
specified in the contract documents, and also including those arising from
actions of the elements, unforeseen difficulties or obstructions encountered
in the prosecution of the work, suspension or discontinuance of the work,
and all other unknowns or risks of any description connected with the work.
Design Professional Services contract -3-
over 75K
04/2025 Form