SWC 504 Winter Road Maintenance Materials

RFI Details
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 1
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Event Description
This event is a Request for Information (RFI) for Statewide Contract 504 - Winter Road
Maintenance Materials
This event is only to allow the submission of Questions and Comments. A virtual pre-response
conference will be held on June 12, 2026, at 10:00 a.m. CST. More information including a link
to attend can be found in the Terms and Conditions Section 1.3.
DO NOT BID ON THIS EVENT.
Questions and Comments must ONLY be sent by EMAIL to the solicitation coordinator.
Any documents submitted in Edison to this RFI event ARE CONSIDERED INVALID.
Questions and Comments are due on June 18, 2026, by 2:00 p.m. CST.
Specifications and Terms & Conditions are attached.
Solicitation Coordinator:
Amber Lovell
Phone: (615) 741-1184
E-Mail: Amber.Lovell@tn.gov
READ THE ENTIRE EVENT, including the Event Details, Specifications, and Terms and Conditions and
any other attachments.
If the Review and response on this event link included in the e-mail notification does not work,
please go to
https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_PUB_BID_CMP_FL.GBL
Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Supplier Portal link:
https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_P
UBLIC_HOME_FL (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you
are encouraged to visit the website frequently.
Factor Summary
Question Response
The Respondent confirms that all products will be delivered in accordance with
Terms and Conditions section 7.4.
Required: No Mandatory Response:No

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 2
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Response Comments
Question Response
Please answer yes or no to the following. If YES, describe using additional
pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or
voluntarily excluded from covered transactions by any federal or state
department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or
had a civil judgment rendered against the contracting party from commission of
fraud, or a criminal offence in connection with obtaining, attempting to obtain,
or performing a public (federal, state, or local) transaction or grant under a
public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly
charged by a government entity (federal, state, or local) with commission of any
of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department
of Revenue for sales and use tax, as stated in the Terms and Conditions. If you
are exempt, please provide a copy of the communication from the Department of
Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 3
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Question Response
Please provide the brand and model names of the goods included in this bid:
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the
rules of the Department of General Services, Central Procurement Office, which
are by reference made a part hereof, in addition to the special terms,
conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and
further certifies that this bid is made without collusion or fraud.
Required: Yes Mandatory Response:Yes
Response Comments
The Respondent affirms the following statement, as required by the Iran
Divestment Act Tenn. Code Ann. 12-12-111: "By submission of this response,
each Respondent and each person signing on behalf of any Respondent certifies,
and in the case of a joint response each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and
belief that each Respondent is not on the list created pursuant to Tenn. Code
Ann. 12-12-106." For reference purposes, the list is currently available
online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/
library-/public-information-library.html
Required: Yes Mandatory Response:No
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of
this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration
on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 4
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Response Comments
Question Response
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and
agrees to submit a request to subcontract during the contract period prior to
using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for
each subcontractor.
List the Sub-Contractor's Name
List the Sub-Contractor's Address
List the Sub-Contractor's Contact Person
List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided
under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding
any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all
work provided.
Respondents must attach their completed Evaluation Model/Bid Pricing Document
here.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 5
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Question Response
Will the respondent accept the State's Purchasing Card (P-Card) as a form of
payment under the awarded Contract?
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name
List the Contract Administrator's Address
List the Contract Administrator's Phone Number
List the Respondent's Toll Free Phone Number
List the Contract Administrator's Pager or Cell Number
List the Contract Administrator's Email Address
List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Service Experience, Time in Business, Contracts
List the length of time respondent's company has been in business. A respondent
must have occupied a bona fide place of business for at least one year with
suitable equipment, supplies and a trained staff capable of performing the
services requested.
List the description of services. Please enter the information for three (3)
comparable contracts on-going or completed within the last two (2) years.
Comparable Contract
List Name/Address of Comparable Contract
List the Contact Person
List the Phone Number
List the Contact Person's Email Address
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
A respondent must have occupied a bona fide place of business for at least one (1) year with suitable equipment,
supplies and a trained staff capable of performing the services requested. A respondent must furnish satisfactory
evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2)
years and any other evidence required and requested in order to establish evidence of its ability to provide services

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 6
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
in accordance with the terms and conditions and specifications.
Please attach a file with a list of all plant locations and include the county.
Required: No Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Respondents bidding online items listed on the Department of Transportation's
Qualified Products List shall submit certification that the material they bid is
of the same formulation as that furnished for approval to be placed on the
Qualified Products List.
Products requiring this documentation are as follows:
High Performance Cold Patch Material
High Performance Year-Round Permanent Pavement Repair Material
Aquaphalt Repair Material
Please provide documentation that demonstrates the material is compliant to the
Qualified Products List and the contract specifications.
Required: No Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 7
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 8
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Bidder Information
Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:

RFI Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page Bidder: PUBLIC EVENT DETAILS
32110-0000013927 RFI RFx 9
Event Round Version Submit To: General Services - CPO
1 1 312 ROSA L PARKS AVE
Event Name 3rd Floor
SWC 504 Winter Road Maintenance Materials NASHVILLE TN 37243
Start Time Finish Time United States
06/01/2026 08:00:00 CDT 06/18/2026 14:00:00 CDT Contact: Amber Lovell
Phone: 615/741-1184
Email: amber.lovell@tn.gov
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the
property of the state of Tennessee. The undersigned also affirms that the information given
above is true, accurate, and includes pertinent information necessary to identify and explain
the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct
information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration
312 Rosa L. Parks Ave.
21st Floor Tennessee Tower
ATTN: Supplier Maintenance
Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national
origin, creed, or any other classification protected by Federal and/or Tennessee State
constitutional and/or statutory law shall be excluded from participation in, or denied benefits
of, or be otherwise subjected to discrimination in the performance of the Contract or in the
employment practices of the Contractor. The Contractor shall, upon request, show proof of such
non-discrimination, and shall post in conspicuous places, available to employees and applicants,
notices of non-discrimination.
Last Updated:08/30/2016