Solar Farm Impact Study

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541620 - Environmental Consulting Services 541690 - Other Scientific and Technical Consulting Services 541720 - Research and Development in the Social Sciences and Humanities
Posted Date:	Jan 8, 2026
Due Date:	Jan 27, 2026
Solicitation No:	320-320-241125FD
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	320-320-241125FD
Project Title:	Solar Farm Impact Study
Description:	The City is requesting informal bids from qualified engineering firms to perform a Solar Farm Impact Study for the proposed renewable energy interconnection. The study will assess the system's impacts, identify required upgrades, and ensure compliance with applicable standards. It is preferable to define the capacity of the Solar Farm project for each interconnection.
Opening Date:	1/27/2026 2:00 PM
Posted Date:	1/9/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-241125FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-01-27T14:00:00.0000000	Posted Date * 2026-01-08T20:57:00.0000000Z	Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit 2026-01-14T05:00:00.0000000Z	Special Instructions Pre-bid is not mandatory and will be at 10:00 am	Solicitation Type * Select RFP IFB RFI
Owner Ramona Gardner
Description The City is requesting informal bids from qualified engineering firms to perform a Solar Farm Impact Study for the proposed renewable energy interconnection. The study will assess the system's impacts, identify required upgrades, and ensure compliance with applicable standards. It is preferable to define the capacity of the Solar Farm project for each interconnection.

Attachments RFP 320241125FD Solar Farm Impact Study.pdf (468.82 KB)

Attachment Preview

Energy Resource Department

Request for Proposal: 320-241125FD

Solar Farm Impact Study

Date of Issue: January 8, 2025

Proposal Due Date: January 27, 2026

2:00 PM ET

Direct all inquiries concerning this RFP to:

Fantashia Dickens

Purchasing Associate III

Email: Fantashia.dickens@rockymountnc.gov

Phone: 252-972-1352

Request for Proposal 320-241125FD

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification Number

or alternate identification number (e.g., Social Security Number). Pursuant to North Carolina General Statute

132-1.10(b), this identification number shall not be released to the public. This page will be removed and

shredded, or otherwise kept confidential, before the procurement file is made available for public

inspection.

This page is to be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All bidders are hereby notified that they must have the proper

license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying with

state law and local ordinances.”

City of Rocky Mount

Energy Resources

Refer ALL Inquiries regarding this RFP to:

Fantashia Dickens

Purchasing Associate III

Request for Proposal # 320-241125FD

Proposal will be due: 01/27/2026 at 2:00 PM EST

Contract Type: Service

EXECUTION

In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are proposal, at the prices set opposite each item within the time specified

herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion

(G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations

of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that

it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this

proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred,

suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State

department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors

for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its

employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by,

any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering

public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or

from any person seeking to do business with the City . By execution of any response in this PROPOSAL, you attest, for your entire

organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any

employees of your organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount

employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and the perceived or

actual conflict of interest. _______________________________________________________________

Failure to execute/sign the proposal prior to submittal shall render the proposal invalid and it WILL BE

REJECTED. Late proposal cannot be accepted.

VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount

shall affix their signature to this document. This document and all provisions of this Request for Proposal, along with the Vendor

response and the written results of any negotiations, shall then constitute the written agreement between the parties. A copy of this

acceptance will be forwarded to the successful Vendor(s).

FOR CITY USE ONLY: Offer accept, and Contract awarded this ____ day of _____________, 20___ as indicated on the

attached certification, by ________________________________________________Purchasing Manager.

PRE-AUDIT: This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act.

_________________________________________________

Finance Director

Date

Ver: 7/1/2021

Page 3 of 14

Proposal Number:320-241125FD

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .........................................................................................5

2.0 GENERAL INFORMATION ...................................................................................................5

2.1 REQUEST FOR PROPOSAL DOCUMENT .................................................................................................... 5

2.2 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS .............................................................. 5

2.3 RFP SCHEDULE ............................................................................................................................................. 5

2.4 URGED & CAUTIONED PRE-BID MEETING ................................................................................................. 6

2.5 QUESTIONS ABOUT PROPOSAL.................................................................................................................. 6

2.6 EMAILING OR MAILING INSTRUCTIONS...................................................................................................... 6

2.7 PROPOSAL CONTENTS................................................................................................................................. 7

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.................................................................................... 7

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ..................................8

3.1 METHOD OF AWARD ..................................................................................................................................... 8

3.2 PROPOSAL EVALUATION PROCESS ........................................................................................................... 8

3.3 INTERPRETATION OF TERMS AND PHRASES ........................................................................................... 9

4.0 REQUIREMENTS ..................................................................................................................9

4.1 PRICING ........................................................................................................................................................ 10

4.2 INVOICES ...................................................................................................................................................... 10

4.3 MINORITY BUSINESS PARTICIPATION ..................................................................................................... 10

4.4 REFERENCES............................................................................................................................................... 10

5.0 SCOPE OF WORK ..............................................................................................................11

5.1 GENERAL SCOPE ........................................................................................................................................ 11

5.2 VENDOR’S REPRESENTATION................................................................................................................... 11

ATTACHMENT A: PRICING FORM...............................................................................................13

ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS ...............................14

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION .................................................14

Page 4 of 14

Proposal Number:320-241125FD

Vendor: __________________________________________

1.0 PURPOSE AND BACKGROUND

The City is requesting informal bids from qualified engineering firms to perform a Solar Farm Impact Study for the

proposed renewable energy interconnection. The study will assess the system's impacts, identify required upgrades,

and ensure compliance with applicable standards. It is preferable to define the capacity of the Solar Farm project for

each interconnection.

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

The RFP is comprised of the base RFP document, any attachments, and any addenda released before the Contract

award. All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein

by reference. Vendor may attach its proposal to this RFP for submission; however, any and all additional, modified, or

conflicting terms and conditions submitted on or with Vendor’s proposal shall be disregarded and shall not be considered

a part of any contract arising from this RFP. Any attempt to delete or avoid the force of the previous sentence shall

render the Vendor’s proposal invalid, and it shall not be considered.

2.2 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, the Cities’ terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFP and comply with all requirements and specifications

herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be

issued concerning this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP

(including proposed alternate language), those must be submitted as questions in accordance with the instructions in

Section 2.4. QUESTIONS ABOUT PROPOSAL. If the City determines that any changes will be made resulting from the

questions asked, then such decisions will be communicated in the form of an RFP addendum. The City may also elect

to leave open the possibility for post-contract negotiation and amendment of specific provisions of the Contract that have

been addressed during the question-and-answer period. Other than through this process, the City rejects and will not

be required to evaluate or consider any additional or modified terms and conditions submitted with the Vendor’s proposal.

This applies to any language appearing in or attached to the document as part of the Vendor’s proposal that purports to

vary any terms and conditions or Vendor’s instructions herein or to render the proposal non-binding or subject to further

negotiation. Vendor’s proposal shall constitute a firm offer. By execution and delivery of a proposal in response

to this RFP, the Vendor agrees that any additional or modified terms and conditions, whether submitted

purposefully or inadvertently, shall have no force or effect and will be disregarded. Noncompliance with, or any

attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s proposal as

nonresponsive. Any proposal that contains language that indicates the proposal is non-binding or subject to

further negotiation before a contractual document may be signed shall be rejected.

Contact with anyone working for or with the City regarding this RFP other than the City of Rocky Mount Purchasing

Office Contract Lead named on the face page of this RFP or in the manner specified by this RFP shall constitute grounds

for rejection of said Vendor’s offer, at the City's election.

2.3 RFP SCHEDULE

The table below shows the intended schedule for this RFP. The City will make every effort to adhere to this schedule.

Action

Responsibility Date/Time

Issue RFP

City

Thursday, January 8, 2026

Page 5 of 14

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

Solar Farm Impact Study

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also