Sheets, Polyethylene

REQUEST FOR BID

CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 14, 2026
SGAMIT BID Yo: SHIP TO ADDRESS:

LOS ANGELES HARBOR DEPT.
LOS ANGELES HARBOR DEPARTMENT
PURCHASING OFFICE, IST FLOOR Noaeemouse. RURGHESING=
500 PIER A STREET 500 PIER A STREET
WILMINGTON, CA 30744 WILMINGTON, CA 90744-6433
OFFICE HOURS:

7:30 a.m, - 4:30 p.m.
MONDAY - FRIDAY (EXCLUDING HOLIDAYS)

Buyer: Mark Martinez, Management Analyst AM, (B10) 732-3890 |
ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL _

Item | Quantity | Unit }| DESCRIPTION Unit Price Extension

Unit Price Extension

SHEETS, POLYETHYLENE

1 350 SHEETS POLYETHYLENE, 150 MIL HDPE, 55"X144", $ $
BLACK
2 SHIPPING $ $.

SAMPLE. Submit sample with bid. Sample to be tagged with firm name, bid number, and bid due date.
Sample(s) will be held for 15 days after bid opening. Vendor is responsible for assuring return.

Time of delivery days after receipt of order: Terms % discount days.

Affirmative Action - An approved AA plan or certification, if not on file, will be required prior to award of contract.

DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penaliy of pequry that this quotation 1s genuine and not sham or collusive, oF made inthe interest or on behalf oF any person, Timm or
corporation not herein named; thatthe bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm oF corporation to refrain from bidding, and the bidder has notin
any manner sought by collusion to secure to himself any advantages over other bidders.

NOTIFY.
Firm Name
REQU4322
Mailing Address
J. Yutronich City State Zip
MM. Phone No. Fax No.

REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.

The undersigned hereby agrees to fumish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications and prices herein
quoted, INCLUDING THE GENERAL CONDITIONS THAT FOLLOWS. THIS BID MUST BE SIGNED.

Authorized Signature Print Name and Title

REQUEST FOR BID

CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: MAY 14, 2026

ADDITIONAL QUANTITIES. The Harbor Department desires the option to purchase additional quantities of
above item(s) at the same prices, terms and conditions, providing that the total of any of the additional quantities
does not exceed the total for that item, and providing that the Harbor Department exercise the option
before: .

REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders shall complete
and return all Quotation documents requested by the Port, including addenda, specifications, drawings and all
forms.

The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide all Quotation documents
requested by the Port at the Quotation closing date and time.

ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an addendum(a) to
modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los Angeles internet website
- www.portoflosangeles.org and the Los Angeles Regional Alliance Marketplace for Procurement website -
https://www.rampla.org/s/ . It is the responsibility of the bidder to be aware of, and respond to, any such
addendum(a) before the deadline of the applicable bid request. Failure to do so may deem the bid non-
responsive.

BID SUBMITTAL TIMELINESS. Bidders solely are responsible for the timeliness of their submittals. As such,
bidders are cautioned to budget adequate time to ensure that their bids are delivered at the location designated
at or before the deadline set forth above. Bidders are cautioned that matters including, but not limited to, traffic
congestion, security measures and/or events in or around the Harbor Department, may lengthen the amount of
time necessary to deliver the bid, whether the bid is submitted in person or by mail.

AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole, split award
or delete line items, as it may deem necessary, unless otherwise stated herein.

SUPPLIER CONTACT INFORMATION:

Contact Person:

Title:

Telephone No.:

Fax No.:

E-Mail Address:

24 Hour Contact No.:

ESTIMATED EXPENDITURE: Total expenditures under this contract are estimated to be $43,330.00. No
guarantee can be given that this total will be reached or that it will not be exceeded. Vendor agrees to furnish
more or less at the unit prices quoted in accordance with actual requirements throughout the contract period,
however, this amount may not be exceeded without prior written approval from the Director of Contracts and
Purchasing and/or the Board of Harbor Commissioners in the event the amount exceeds $150,000.

RE T FOR BID

CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 14, 2026

nr

PRICE GUARANTEE. Prices are maximum for the period of the contract. In the event of a price decline, or
should you sell the same materials under similar quantity and delivery conditions to the State of California, or
any County, Municipality or Legal District of the State of California at prices below those specified herein, such
lower prices are to be immediately extended to the Harbor Department.

AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized factory distributor/ dealer for
the manufacturer being quoted (please initial).

Yes: No:

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter of
Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by the City for
equipment, parts, and/or materials provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier in a
timely and efficient manner. This responsibility includes replacing incorrect or defective parts, trouble shooting,
and correcting problems that are traceable to the manufacturer.

NEW AND UNUSED. The material furnished shall be new and unused.

SHIPPING CHARGES. Please prepay and add shipping or delivery charges to your invoices. Ship cheapest
way, unless otherwise specified herein, for goods to arrive within the time specified above. Please include copy
of your freight bill with your invoice. AIR SHIPMENT MUST BE SPECIFICALLY AUTHORIZED BY STATEMENT
ON THIS ORDER.

DELIVERY. Delivery of services is requested as soon as possible after the vendor receives an order. ff this
time cannot be met, show in the space provided on the Bid Sheet the best delivery time you can guarantee. The
Harbor Department reserves the right to make award based on delivery time quoted.

DELIVERY POINT. F.O.B. Los Angeles Harbor Department, Contracts & Purchasing - Warehouse,
500 Pier A Street, Wilmington, CA 90744-6433.

BILLING DISCOUNT TERMS. Billing Discount terms offering 20 days or more will be considered in making
evaluation for award.

SALES TAXES. Do not include Sales Taxes in your Bid. Sales Taxes will be added at time of order.

SALES TAX PERMIT. Vendor's California State Board of Equalization Permit No. required to collect California
State Sales Tax. Permit Number:

FEDERAL EXCISE TAX. The City of Los Angeles Harbor Department is exempt from payment of Federal Excise
Taxes, and will furnish vendor with a Tax Exemption Certificate. PRICING NOT TO INCLUDE ANY FEDERAL
EXCISE TAX.

TAXPAYER IDENTIFICATION NUMBER. Contractor declares that it has an authorized Taxpayer Identification
Number (TIN), which must be indicated on all invoices. No payments will be made under this agreement without
a valid TIN number.

REQUEST FOR BID

CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM. MAY 14, 2026

ENVIRONMENTAL MANAGEMENT SYSTEM

The Los Angeles Harbor Department (Port) is committed to managing resources and conducting Port
development and operations in both an environmentally and fiscally responsible manner. The Port will strive to
improve the quality of life and minimize the impacts of its development and operations on the environment and
surrounding communities through the continuous improvement of its environmental performance and the
implementation of pollution prevention measures, in a feasible and cost effective manner that is consistent with
the Port's overall mission and goals, as well as with those of its customers and the community. To ensure this
policy is successfully implemented the Port will develop an environmental management program that will:

1. Ensure this environmental policy is communicated to Port staff, its customers, and the community;
2. Ensure compliance with all applicable environmental laws and regulations;
3. Ensure environmental considerations are included in planning, property, financial, developmental,

and operational decisions, including feasible and cost effective options for exceeding applicable
requirements;

4. Define and establish environmental! objectives, targets, and best management practices and
monitor performance;

5. Ensure the Port maintains a Customer Outreach Program to address common environmental
issues; and

6. Fulfill the responsibilities of each generation as trustee of the environment for succeeding

generations through environmental awareness and communication with employees, customers,
regulatory agencies, and neighboring communities.

The Port is committed to the spirit and intent of this policy and the laws, rules and regulations, which give it
foundation.

SMALL & LOCAL BUSINESS PROGRAM

Certified SLB by the City of LA
O Yes ONo

Companies certified as a Smail Local Business with the City of Los Angeles are given a preference applied to
bid contracts of $100,000.00 or less. A 10% preference (discount) is given to the bids of SLB certified companies.
The preference is determined by taking 10% of the lowest bid that is proposed by a non-certified SLB company,
and subtracting that amount from the bid of the SLB certified company. If after the preference the SLB's bid is
less than or equal to the lowest non-certified company's bid, the SLB will be awarded the contract.

In order to be given the bid preference as a certified SLB, your SLB application must be received at the
Department of Public Works, Bureau of Contract Administration, Office of Contract Compliance, Centralized
Certification Section no later than fire (5) calendar days prior to the last day for submission of the bid or proposal
and approved prior to the award date as stated on the RFP.

The Department of Public Works, Bureau of Contract Administration, Office of Contract Compliance, Centralized
Certification Section is located at:

Office of Contract Compliance, Centralized Certification:
1149 S. Broadway, Suite 300, Los Angeles, CA 90015
(213) 847-2684

Certification as a Small & Local Business is vatid for one calendar year from the date of approval. Applicant
firms must be recertified on an annual basis with the Office of Contract Compliance, Centralized Certification

4

REQUEST FOR BID

CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 14, 2026

Section. For questions concerning the Small Local Business Program, contact the Office of Contract
Compliance, Centralized Certification Section at (213) 847-2684 or at
http://bca. lacity.org/index.cfm?nxt_body=main_page.cfm.

REGIONAL ALLIANCE MARKETPLACE FOR PROCUREMENT (RAMP).

PRIOR TO BEING AWARDED A CONTRACT with the Harbor Department, all vendors must be registered on
the City's Contracts Management and Opportunities Database, Regional Alliance Marketplace for Procurement
(RAMP), at http:/Awww.RAMPLA.org.

Respondents are advised, pursuant to Executive Directive 35, if a bidder is selected and awarded a contract,
and if the vendor is a for-profit company or corporation, the vendor shall, within 30 days of the effective date of
the contract and on an annual basis thereafter (i.e., within 30 days of the anniversary of the effective date of the
contract), report the following information to City via the Regional Alliance Marketplace for Procurement
("RAMP") or via another method specified by City: vendor's and any subcontractor's annual revenue, number of
employees, location, industry, race/ethnicity and gender of majority owner ("contractor/subcontractor
Information"). On an annual basis, the vendor shall further request that any subcontractor input or update its
business profile, including the vendor/subcontractor information, on RAMP or via another method prescribed by
City.

Vendors who are already registered may look up their RAMP ID at: https://www.rampla.org/s/regional-profiles .

BIDDER/VENDOR'S RAMP ID Number(s):

SMALL BUSINESS, MINORITY-OWNED, WOMEN-OWNED, DISABLED VETERAN-OWNED AND ALL
OTHER BUSINESS ENTERPRISES: It is the policy of the Department to provide Small Business, Minority-
Owned, Women-Owned, Disabled Veteran-Owned and all Other Business Enterprises
(SBE/MBE/WBE/DVBE/OBE) an equal opportunity to participate in the performance of all Department contracts.
Bidders are encouraged to continue assisting the Department in implementing this policy by taking all reasonable
steps to ensure that all available business enterprises, including SBEs, MBEs, WBEs, DVBEs, and OBEs, have
an equal opportunity to compete for and participate in Department contracts.

BUSINESS TAX REGISTRATION CERTIFICATE (BTRC). In accordance with the City of Los Angeles
Municipal Code, a Business Tax Registration Certificate may be required of persons engaged in business activity
within the City. The Office of Finance, Tax and Permit Division, (213) 473-5901, has sole authority in determining
a firm's tax requirements and in issuing Business Tax Registration Certificates or Business Tax Exemption
Numbers. Accordingly, firm's current Business Tax Registration Certificate or Business Tax Exemption Number
must be clearly shown on all invoices submitted for payment. Bidder, in submitting this bid, acknowledges and
accepts the above requirements and recognizes that no invoice will be processed for payment without inclusion
of the Business Tax Registration Certificate or Business Tax Exemption Number. New vendors will be allowed
to provide their BTRC number after contract award.

BTRC/Vendor Registration Number:

EQUAL BENEFITS POLICY. The Board of Harbor Commissioner of the City of Los Angeles adopted Resolution
No. 6328 on January 12, 2005, agreeing to adopt the provisions of Los Angeles City Ordinance 172,908, as
amended, relating to Equal Benefits (Section 10.8.2 et seq. of the Los Angeles Administrative Code) as a policy
of the Harbor Department. Bidder shall comply with the policy whenever applicable. Violation of the policy shall
entitle the City to terminate any agreement with Bidder and pursue any or all other legal remedies that may be
available.

REQUEST FOR BID

CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: MAY 14, 2026

COMPLIANCE WITH LAWS. Vendor shall comply with all applicable Ordinances, laws, Rules and Regulations
of the City and of any County, State or Federal Government, or subdivision thereof. This applies even though
such requirements may not be specifically mentioned in the Specifications or shown on the Plans.

DEFAULT BY SUPPLIER. In case of default by Vendor, the City reserves the right to procure the articles or
services from other sources and to hold the vendor responsible for any excess costs occasioned to the City
thereby.

SPECIAL NOTE. If you are not bidding, please state reason for not bidding and return bid to the Purchasing
Office:

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REQUEST FOR BID

CITY OF LOS ANGELES
HARBOR DEPARTMENT

BID DUE BEFORE

BID NUMBER: 13144
(SHOW THIS NUMBER ON ENVELOPE)

0 PM ON: MAY 14, 2026

GENERAL CONDITIONS

READ CAREFULLY

FORM OF BID AND SIGNATURE. The Bid must be made on this form only, and
is limited to the Terms and Conditions contained herein, unless expressly agreed
otherwise in writing by the City. No telephonic, facsimile, or electronic bid is
acceptable, unless otherwise Indicated. Bld should be enclosed in a sealed
'envelope, showing the Bid No. in the lower left comer, and addressed fo the Port
'of Les Angeles Contracts and Purchasing Division, 500 Pier."A' Street,
Wilmington, CA 90744, Bids must be signed with the firm's corporate name or
DBA and by a responsible officer or authorized employee. In case of error in
extension of prices, unit price will govern. All prices must be firm unless the
'specification provides for adjustment.

TAXES: Do not include any Sales or Federal Excise Tax in prices unless the
specifications specifically require that they be Inchided. Sales tax wil be added
by the City at ime of award, The City will nish Federal Excise Tax Exemption
Certficate to Supplier. Any other taxes must be included in bd prices.

'SPECIFICATION CHANGES. Vendor may request in writing that specifications
be modified if its provislons restrict vendor from bidding. Such request must be
received by the Director of Purchasing at least five (5) working days before bid
'opening date. All vendors will be notified by Addendum of any approved changes
In the spectfications.

BRAND NAMES AND SPECIFICATIONS. The detalled specifications and/or
brand name references are descriptive and indicate quality, design, and
construction of items required. Offers will be considered to supply articles
'substantially the same as those described therein but with minor variations.
'Vendor must describe variations In thelr Bid.

AWARD OF CONTRACT. Bid shall be subject to acceptance by the City for a
period of three (3) months unless a lesser period is prescribed In the quotation by
the vendor. The City may make combined award of all items complete fo one
vendor or may award separate Items to various vendors. Vendors may submit
altemate prices, a lump sum or a discount conditional on recelving an award for
'two or more items. The right is reserved to reject any, or all, bids and to waive
informality in bids.

PURCHASE AGREEMENT. A copy of the Bid, Specifications and General
Conditions wit! remain on file in the Purchasing Office. All material or services
'supplied by the Contractor shall conform to the applicable requirements of the City
Charter, City Ordinances, and all applicable State and Federal Laws, as well as
conforming to the Specifications, Terms and Conditions contalned herein.

PRICE GUARANTEE. If during the term of any agreement awarded pursuant to
this Bid, the supplier salls the same materials or services under similar quantity
and dolivery conditions, at prices below those stated herein, such lower prices are
to immediately be extended to the City.

DEFAULT BY SUPPLIER. In case of default by supplier, the City reserves the
ight to procure the articles or services from other sources and to hold the supplier
responsible for any excess costs Incurred by the City.

DELIVERY: if delivery of the commodity or service cannot be made exaclly as
specified and at the price shown, notify the Director of Contracts and Purchasing
immediately. Do not make delivery without his approval. Any correspondence,
other than invoices, relating to this order must be sent to the Director of Contracts
and Purchasing.

1
. INSPECTION: Afi materials furnished on this order will be subject to test and

inspection and, if rejected, will be held subject to order of shipper and subject to
acotued charges.

. INVOICING: The point of free delivery, terms, contract number, name and

address of department must appear on all invoices.

All materials must be marked and tagged with the Contract number and be
accompanied by packing list in detail. Materlal must be packed and shipped in
conformity with tariff or classification requirements.

Prices on the contract include delivery to the division within building unless
otherwise specified on the contract.

Prepaid charges for transportation must be accompanied by original expense bill
marked paid and is not subject to transportation fax, due to the exemption
permitted municipalities as Indicated,

Materials shall be listed separately on involoes covering repalrs or installation
service.

The Harbor Department will not be responsible for services, materials, or supplies.
fumished without prior authorization from the Director of Contracts and
Purchasing.

'This contract must not be assigned or transferred to anyone without the written
approval of the Director of Contracts and Purchasing.

Discount period to be computed from date of receipt of invoice, or complete
acceptance of goods or services, whichever is the later date.

In case of delay of payment beyond 30 days after acceptance of goods or services
'or date of involce, whichever is later, please write the Harbor Department
Accounting Section giving the contract number, stating to which division and on
what date delivery was made,

Harbor Department may pay on partial deliveries, but right is reserved by the
Director of Contracts and Purchasing to require complete delivery before payment.

TIME AND MATERIALS WITH NO FIXED FEES: ALL INVOICES WITH
PAYMENTS FOR TIME AND MATERIALS MUST BE SUPPORTED / BACKED
'UP BY TIME SHEETS,

NOTE: THOSE INVOICES WITH FIXED FEE RATES DO NOT REQUIRE TIME
SHEETS.

CITY OF LOS ANGELES MUNICIPLE CODE: All items must meet the
requirements of the City of Los Angeles Municipal Code.

PAYMENTS. Payment terms are NET 30 days unless vendor quotes otherwise.
Cash discounts allowing less than 20 days or 20th Proxima will not be considered
by the City when evaluating Bids. All Cash Discounts are computed from the date
'of delivery in full or completion and acceptance of the work or material, or from
date of receipt of invoice, whichever |s latest. Partial payments may be made by
the City on delivery and acceptance of goods and on recelpt of vendor's Invoice,
Invoices must be submitted as specified on the Purchase Order or Notice to
Proceed.

ASSIGNMENT. The supplier shall not assign or transfer by operation of law any
obligation without the prior written consent of the Director of Contracts and
Purchasing,

NONDISCRIMINATION. During the performance of this con-tract, the contractor
shail not discriminate In employment practices against any employee or applicant
for employment because of the employee's race, religion, national origin,
ancestry, sex, sexual orientation, age, disability, marital status, domestic partner
status or medical condition, in accordance with L.A. Admin, Code Sections 10.8
to 10.13, whose provisions are incorporated herein, All subcontracts awarded
under any such contract shalll contain a like nandiscrimination provision,

SAFETY APPROVAL. Articles supplied under this contract will not be acoepted
unless they comply with current safety regulations of the City Department of
Building and Safety, U.L., the Safety Orders of the California Division of
Occupation Safety and Health (CalOSHA) and OSHA requirements.

PREVAILING WAGES. Where labor is required for public work as a part of this
contract, pursuant to the provisions of the Labor Code of the State of California,
'contractor shall pay no less than the general prevailing wages for the area es
determined by the Director of the Department of Industrial Relations, Stato of
California. Copy of wage schedule Is obtainable from the Office of the Board of
Public Works, City Halll, Los Angeles.

CONTRACTOR'S LIABILITY. Tho contractor agrees to, al all mes, relieve,
protect, save harmless, and fully indemnity the City of Los Angeles, is offers,

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RE T FOR BID

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CITY OF LOS ANGELES BID NUMBER: 13144
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 P. MAY 14, 2026

agents and employees from any and all liability whatscever that may arise or be
clalmed by reason of any acts of said contractor, contractor's employees and
agents, in connection with the work to be performed under the contract,

20, PATENT RIGHTS. The person, firm, or corporation, upon whom this order is
drawn, does, in case the materials or supplies to be furnished are covered wholly
or in part by U.S. Letters Patent, by the acceptance of this order agrees to
indemnify and hoid the City of Los Angeles harmless from any and all injuries or
damage which the City may sustain by reason of the sale to or use by it of such
materials or supplies and arising out of the alleged or actual infringement of said
letters patent.

21, LEGAL JUSTIFICATION. This agreement shall be deemed entered into in Los
Angeles, California, and shall be govemed and construed in accordance with the
laws of the State of California,

22, TERMINATION FOR NON-APPROPRIATION, The Harbor Department of the
City of Los Angeles' (City's) obligation to pay any amount hereunder, for any City
fiscal year purpose. The City's fiscal year ends on June 30% of each calendar
year, Accordingly, anything to the contrary notwithstanding, the City may
ferminate this contract and future monetary obligations hereunder as of the end
of any fiscal year.

23. CANCELLATION. The contract may be terminated in whole or in part by the
Harbor Department ofthe City of Los Angetes (Cit) for its convenience, without
peralty, provided that the Vendor is given not less than 30 days written notice
(delvered by ceriffad mal, return racelpt requested) of the intent to terminate,
"The City wil pay for that portion ofthe orders fulfilled or work performed. The City
has the right to cancel the contract for cause at any time,

THE END No, 285 Rev. 07/15-116