RFQ 2026-04-6110 GENERAL CONTRACTOR POOL FOR COMMUNITY DEVELOPENT PROG

REQUEST FOR QUALIFICATIONS
2026-2029
GENERAL CONTRACTOR POOL FOR
COMMUNITY DEVELOPMENT GRANT PROGRAMS
Solicitation No: 2026-04-6110
Qualifications Opening Date: July 27, 2026
Qualifications Opening Time: 2:00 pm CST

KEY REMINDERS TO PROSPECTIVE SUBMITTERS
* Read the solicitation in its entirety.
* Contact the designated purchasing official only.
* Take advantage of the question-and-answer period.
* Attend the mandatory preproposal conference.
* Provide complete answers and descriptions.
* Review the RFQ and your qualifications submittal before submitting.
* Submit your qualifications submittal on time, before the deadline.
* Sign (by authorized signatory) in designated place on Attachment B Qualifications Form.
* Retain a copy of your completed submittal packet for your files.

2026-2029
GENERAL CONTRACTOR POOL FOR
COMMUNITY DEVELOPMENT GRANT PROGRAMS
TABLE OF CONTENTS
PART I ADMINISTRATIVE AND GENERAL INFORMATION
1.1 Background................................................................................................... 1
1.1.1 Purpose......................................................................................................... 1
1.1.2 Goals and Objectives...................................................................................... 1
1.2 Definitions..................................................................................................... 2
1.3 Schedule of Events......................................................................................... 2
1.4 Qualifications Submittal.................................................................................. 2
1.4.1 RFQ Announcement....................................................................................... 3
1.5 Qualifications Response Format...................................................................... 4
1.5.1 Number of Response Copies........................................................................... 7
1.5.2 Legibility / Clarity........................................................................................... 7
1.6 Confidential Information, Trade Secrets, and Proprietary Information................... 7
1.7 Proposal Clarifications Prior to Submittal......................................................... 9
1.7.1 Proposer Inquiry Periods................................................................................. 9
1.8 Errors and Omissions in Proposal.................................................................... 10
1.9 Changes, Addenda, Withdrawals...................................................................... 10
1.10 Withdrawal of Proposal................................................................................... 10
1.11 Material in the RFQ.......................................................................................... 11
1.12 Waiver of Administrative Informalities............................................................... 11
1.13 Proposal Rejection.......................................................................................... 11
1.14 Ownership of Proposal.................................................................................... 11
1.15 Cost of Offer Preparation................................................................................. 11
1.16 Nonnegotiable Contract Terms........................................................................ 11
1.17 Taxes............................................................................................................ 11
1.18 Proposal Validity............................................................................................ 12
1.19 Prime Contractor Responsibilities.................................................................... 12
1.19.1 Corporation Requirements.............................................................................. 12
1.20 Use of Subcontractors.................................................................................... 12
1.21 Written of Oral Discussions/Presentations........................................................ 13
1.22 Acceptance of Proposal Content...................................................................... 13
1.23 Evaluation and Selection................................................................................. 13
1.24 Contract Negotiations..................................................................................... 13
1,.25 Contract Award and Execution......................................................................... 13
1.26 Notice of Intent to Award................................................................................. 14
1.27 Debriefings.................................................................................................... 14
1.28 Insurance Requirement................................................................................... 14
1.29 Subcontractor Insurance................................................................................. 14

2026-2029
GENERAL CONTRACTOR POOL FOR
COMMUNITY DEVELOPMENT GRANT PROGRAMS
TABLE OF CONTENTS
(continued)
1.30 Contract Provisions................................................................................... 15
1.30.1 Indemnification......................................................................................... 15
1.30.2 Payment for Services................................................................................. 15
1.30.3 Termination of this Contract for Cause......................................................... 15
1.30.4 Termination of this Contract for Convenience............................................... 16
1.30.5 Termination for Lack of Appropriated Funds................................................ 16
1.30.6 Assignment............................................................................................... 17
1.30.7 No Guarantee of Quantities......................................................................... 17
1.30.8 Audit of Records....................................................................................... 17
1.30.9 Civil Rights Compliance............................................................................. 17
1.30.10 Record Retention....................................................................................... 18
1.30.11 Record Ownership..................................................................................... 18
1.30.12 Content of Contract / Order of Precedence................................................... 18
1.30.13 Contract Changes...................................................................................... 18
1.30.14 End of Contract Transition.......................................................................... 18
1.30.15 Substitution of Personnel........................................................................... 19
1.31 Location.................................................................................................... 19
1.32 Governing Law.......................................................................................... 19
1.33 Claims or Controversies............................................................................. 19
1.34 Submitter's Certification of OMB A-133 Compliance....................................... 20
PART II EVALUATION
2.1` Threshold Evaluation................................................................................. 21
2.2 Qualifications Evaluation............................................................................ 21
2.3 Program Specific Qualifications Evaluation.................................................. 22
PART III CONTRACTOR FORM / SCOPE OF SERVICES
ATTACHMENT A - CONTRACTOR FORM.......................................................................... 23
ATTACHMENT A - SCOPE OF SERVICES......................................................................... 24
Home Renovation Program......................................................................................... 24
Commercial Corridor Facade Improvement Program...................................................... 25
New Construction...................................................................................................... 25
ATTACHMENT B - QUALIFICATIONS FORM...................................................................... 28
PART IV OTHER DOCUMENTATION
ATTACHMENT C - INSURANCE REQUIREMENTS.............................................................. 30
ATTACHMENT D - SAMPLE CONTRACT........................................................................... 31
ATTACHMENT E - STANDARD FEDERAL AWARD CONTRACTOR TERMS AND CONDITIONS... 36
ATTACHMENT F - COMPLIANCE WITH THE CODE OF FEDERAL REGULATIONS.................. 43
ATTACHMENT G - FAIR CHANCE ORDINANCE.................................................................. 54
ATTACHMENT H - H2B WORKFORCE REQUIREMENTS...................................................... 55
ATTACHMENT I - 2 CFR Requirement Small Minority and Women's Businesses.................... 56
ATTACHMENT J - PROPOSER'S ORGANICATION.............................................................. 57
ATTACHMENT K - CORPORATE RESOLUTION.................................................................. 58
ATTACHMENT L - AFFFIDAVIT........................................................................................ 59
ATTACHMENT M - SEDB FORMS AND PROCEDURES........................................................ 60

REQUEST FOR QUALIFICATIONS
for
2026-2029 GENERAL CONTRACTOR POOL FOR
COMMUNITY DEVELOPMENT GRANT PROGRAMS
PART I. ADMINISTRATIVE AND GENERAL
1.1. Background
The intent of the 2026-2029 GENERAL CONTRACTOR POOL FOR COMMUNITY
DEVELOPMENT GRANT PROGRAMS Request for Qualifications ("RFQ") is to pre-qualify
residential and commercial contractors to bid on construction projects which are administered
through the Mayor's Office of Community Development.
These projects are funded through Housing and Urban Development's (HUD) HOME, CDBG-DR,
CDBG programs, the general fund, and other potential funding sources for community development
purposes. All work will be performed in East Baton Rouge Parish, with an emphasis on low-to-
moderate income areas (EBR LMI Map).
The purpose of this notice is to solicit qualifications from general contractors with residential and
commercial licenses for home renovation, commercial facade improvement, and new development
projects. EBR Parish seeks to select a minimum of 15 qualified contractors to participate in this pool;
however, based on the number of qualified responses, this number may increase or decrease.
Contractors may be assigned work based on capability, availability, reasonable costs, contractor
service area, and staff expertise.
1.1.1 Purpose
The purpose of this Request for Qualifications (RFQ) is to obtain qualifications as allowed by City of
Baton Rouge, Parish of East Baton Rouge governing statutes, ordinances, resolutions and policies
from bona fide, qualified Submitters who are interested in providing services for the 2026-2029
GENERAL CONTRACTOR POOL FOR COMMUNITY DEVELOPMENT GRANT PROGRAMS.
1.1.2 Goals and Objectives
The City-Parish seeks to identify qualified contractors with demonstrated experience, skills, and
capacity to deliver high-quality construction services in a timely and HUD-compliant manner. The
selected contractors will support the implementation of programs designed to improve housing
quality, enhance neighborhood conditions, and promote safe and sustainable development within
the community.
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1.2. Definitions
Shall- The term "shall" denotes mandatory requirements.
Must - The terms "must" denotes mandatory requirements.
May - The term "may" denotes an advisory or permissible action.
Should - The term "should" denote desirable.
Contractor - Any person having a contract with a governmental body.
Agency - Any department, commission, council, board, office, bureau, committee, institution, agency,
government, corporation, or another establishment of the City-Parish authorized to participate in any
contract resulting from this solicitation.
State - The State of Louisiana.
Department - Mayor's Office of Community Development.
Director - Director of Purchasing.
City-Parish - City of Baton Rouge-Parish of East Baton Rouge.
Discussions - For the purposes of this RFQ presentation, a formal, structured means of conducting
written or oral communications/presentations with responsible Submitters who submit qualifications in
response to this RFQ.
1.3. Schedule of Events
Item Anticipated Schedule
1st Publishing RFQ 6/18/2026
2nd Publishing RFQ 6/25/2026
3rd Publishing RFQ 7/2/2026
Mandatory Preproposal Meeting 7/8/2026
Deadline to Receive Written Inquiries 7/14/2026
Deadline to Answer Written Inquiries 7/20/2026
Qualification Submission Deadline 7/27/2026
Notice of Acceptance to Contractor Pool 8/5/2026
NOTE: The City-Parish reserves the right to deviate from these dates.
NOTE: The mandatory preproposal meeting is scheduled for July 8, 2026 at 2:00 pm. at 222 St.
Louis Street, Baton Rouge, LA 70802 in Room 804.
The contractor pool list is expected to commence immediately from Notice of Acceptance.
Work will commence as sites are enrolled in the Commercial Corridor Facade Improvement, Home
Renovation, and potential new construction.
The contractor pool will expire at the end of the 3-year term.
1.4. Qualifications Submittal
This RFQ is available in PDF format or in printed form by submitting a written request to the RFQ
Contact. (See section 1.7.1 Proposer Inquiry Period).
All proposals shall be received by Purchasing no later than the date and time shown in the Schedule
of Events.
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Important - - Clearly mark outside of the envelope, box, or package with the following information
and format:
Qualifications Submission Name: 2026-2029 GENERAL CONTRACTOR POOL FOR
COMMUNITY DEVELOPMENT GRANT PROGRAMS
Solicitation No: 2026-04-6110
Qualifications Opening Date & Time: July 27, 2026, 2pm CST
Submitters are hereby advised that the U. S. Postal Service does not make deliveries to our
physical location. Submissions must be received in the physical address of Purchasing Division
by deadline.
Submissions may be delivered by hand or courier service between 8:00 AM and 5:00 PM, Monday
through Friday, unless otherwise provided by a federal holiday, which then may be delivered by
hand on the following business day to our physical location at:
City of Baton Rouge-Parish of East Baton Rouge
Purchasing Division
222 Saint Louis Street, Room 826
Baton Rouge, LA 70802
Attention: Dexter Stewart
Submitters is solely responsible for ensuring that its courier service provider makes inside deliveries
to our physical location. Purchasing is not responsible for any delays caused by the submitter's
chosen means of qualifications submittal delivery. Submitters are solely responsible for the timely
delivery of their qualifications submittal. Failure to meet the RFQ's opening date and time shall result
in rejection of the submission.
Submitters will familiarize themselves with and will comply with all applicable Federal and State
Laws, parish/municipal ordinances, resolutions, and the rules and regulations of all authorities
having jurisdiction over the solicitation. These laws and/or ordinances will be deemed to be included
in the contract, the same as though herein written in full.
RFQ SUBMISSIONS SHALL BE OPENED PUBLICLY AND ONLY SUBMITTERS SUBMITTING
QUALIFICATIONS SHALL BE IDENTIFIED ALOUD. PRICES, IF PROVIDED, SHALL NOT BE READ.
1.4.1 RFQ Announcements
The EBR Parish has elected to use LaPAC, the state's online electronic bid posting and notification
system, in addition to its standard means of advertising this requirement. LaPAC is resident on State
Purchasing's website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available
for vendor self-enrollment.
Copies of the solicitation and related information are available from the EBR Parish's Purchasing
Division and the state's Procurement and Contract Network website, LaPAC, at
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102.
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In that LaPAC provides an immediate e-mail notification to subscribing bidders that a solicitation and
any subsequent addenda have been let and posted, notice and receipt thereof is considered formally
given as of their respective dates of posting. Though not required if receiving solicitation and
addenda notices from LaPAC, the EBR Parish will email addenda to all vendors contacting our office
and requesting to be put on our office Vendor Listing for this solicitation.
1.5. Qualifications Response Format
Qualifications submitted for consideration should follow the format and order of presentation
described below:
A. Cover Letter: Containing summary of submitting company's ability to perform the services described in
the RFQ and confirms that submitter is willing to perform those services and enter into a contract with the
City-Parish. By signing the letter and/or the qualifications submittal, the submitter certifies compliance
with the authority required in accordance with Louisiana law. The person signing the qualifications
submittal must be:
* A current corporate officer, partnership member, or other individual specifically authorized to
submit an RFQ response as reflected in the appropriate records on file with the secretary of state;
or
* An individual authorized to bind the company as reflected by a corporate resolution, certificate or
affidavit; or
* Other documents indicating authority which are acceptable to the public entity.
The cover letter should also:
* Identify the name, title, address, telephone number, fax number, and email address of each person
authorized by the submitting company to contractually obligate the Submitter;
* Identify the name, address, telephone number, fax number, and email address of the contact person
for technical and contractual clarifications throughout the evaluation period.
* A statement acknowledging that the submitter has read and understands the RFQ and agrees to all
the conditions, requirements, and terms stated in the RFQ.
* A declarative statement as to whether the Submitter or any member of the Submitter's team has an
open dispute with the City or Parish or is involved in any litigation associated with work in progress
or completed in the private and public sector during the past five (5) years.
B. Contractor Form: See Attachment A
C. Table of Contents: Organized in the order cited in the format contained herein.
D. Secretary of State documents: proof of "Active" and "In Good Standing" status.
E. Proof of Sam.gov Active Registration
F. Safety Plan and waste disposal practices
G. References: Provide letters of recommendation from three (3) clients for which the firm provided
services like the ones described in this RFQ. Include how many projects completed with each reference.
Provide contact information (name, position, telephone number, and email) of persons that the City may
contact to verify performance.
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H. Veteran's Initiative, and Hudson Initiative participation, SEDBE, MBE, WBE: Participation in
these programs is encouraged but not required. Preference is given for program participants. See
scoring rubric.
Veteran and Hudson Initiative Programs Participation
The State of Louisiana Veteran and Hudson Initiatives are designed to provide additional
opportunities for Louisiana-based small entrepreneurships (sometimes referred to as LaVet's
and SE's respectively) to participate in contracting and procurement with the State. A certified
Veteran-Owned and Service-Connected Disabled Veteran-Owned small entrepreneurship
(LaVet) and a Louisiana Initiative for Small Entrepreneurships (Hudson Initiative) small
entrepreneurship are businesses that have been certified by the Louisiana Department of
Economic Development.
All eligible vendors are encouraged to become certified. Qualification requirements and online
certification are available online through the Department of Economic Development at:
https://smallbiz.louisianaeconomicdevelopment.com.
During the term of the contract and at expiration, the Contractor will also be required to report
Veteran-Owned and Service-Connected Disabled Veteran-Owned and Hudson Initiative small
entrepreneurship subcontractor or distributor participation and the dollar amount of each.
In RFQ's requiring the compliance of a good faith subcontracting plan, the City-Parish may
require Submitters to submit information on their business relationships and arrangements with
certified LaVet or Hudson Initiative subcontractors at the time of qualification review. Agreements
between a Submitter and a certified LaVet or Hudson Initiative subcontractor in which the certified
LaVet or Hudson Initiative subcontractor promises not to provide subcontracting quotations to
other Submitters shall be prohibited.
If performing its evaluation of qualifications, the City-Parish reserves the right to require a non-
certified Submitter to provide documentation and information supporting a good faith
subcontracting plan. Such proof may include contracts between Submitter and certified Veteran
Initiative and/or Hudson Initiative subcontractor(s).
If a contract is awarded to a Submitter who proposed a good faith subcontracting plan, City-
Parish may audit Contractor to determine whether Contractor has complied in good faith with its
subcontracting plan. The Contractor must be able to provide supporting documentation (i.e.,
phone logs, fax transmittals, letter, emails) to demonstrate its good faith subcontracting plan was
followed. If it is determined at any time by the City-Parish that the Contractor did not in fact
perform in good faith its subcontracting plan, the contract award or the existing contract may be
terminated. The statutes (La. R.S. 39:2171 et. seq.) concerning the Veteran Initiative may be
viewed at: http://www.legis.la.gov/Legis/Law.aspx?d=671504 that the Contractor did not in fact
perform in good faith its subcontracting plan, the contract award or the existing contract may be
terminated.
The statutes (La. R.S. 39:2171 et. seq.) concerning the Veteran Initiative may be viewed at:
http://www.legis.la.gov/Legis/Law.aspx?d=671504.
The statutes (La. R.S. 39:2001 et. seq.) concerning the Hudson Initiative may be viewed at:
http://www.legis.la.gov/Legis/Law.aspx?d=96265.
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The rules for the Veteran Initiative (LAC 19:VII. Chapters 11 and 15) and for the Hudson Initiative
(LAC 19:VIII Chapters 11 and 13) may be viewed at:
http://www.doa.la.gov/pages/osp/se/secv.aspx
A current list of certified Veteran-Owned and Service-Connected Disabled Veteran-Owned and
Hudson Initiative small entrepreneurships may be obtained from the Louisiana Economic
Development Certification System at: https://smallbiz.louisianaeconomicdevelopment.com
Additionally, a list of Hudson and Veteran Initiative small entrepreneurships, which have been
certified by the Louisiana Department of Economic Development and who have opted to register
in the State of Louisiana LaGov Supplier Portal:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
This may be accessed from the State of Louisiana Procurement and Contract (LaPAC) Network:
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/vendor/VndPubMain.cfm
When using this site, determine the search criteria (i.e. alphabetized list of all certified vendors,
by commodities, etc.) and select SmallE, VSE, or DVSE.
Socially and Economically Disadvantaged Business Enterprise - SEDBE
The SEDBE Small Business program was established to assist underserved, underutilized, and
disadvantaged businesses with gaining greater access to procurement opportunities and
resources to build competitively viable and sustainable businesses in and for the City-Parish. The
directory to certified SEDBE vendors can be accessed here: https://brla.gob2g.com/.
All eligible vendors are encouraged to become certified. Qualification requirements and online
certification are available online through the Department of Economic Development at:
https://www.brla.gov/2901/Socially-and-Economically-SEDBE-Business.
I. Statement of Qualifications and Experience (maximum 15 pages): Statements of Qualifications
more than 15 pages may not be reviewed or scored. EBR reserves the right to reject qualifications
that do not comply with formatting requirements. Information provided in the Statement of
Qualifications should demonstrate the firm's experience and ability as lead firm to complete quality
projects within a reasonable timeframe and budget. Submitters are encouraged to review Part II
Evaluation for scoring details. The Statement of Qualifications should provide, at a minimum, the
following information:
o Company size, location, available resources
o Availability: State the firm's soonest availability to start projects after acceptance into the
contractor pool.
o Management and supervisory team members and relevant background information including
areas of expertise, training, licenses, years of service in their respective fields, and relevant project
experience
o Work examples for the relevant project types for which you are submitting qualifications. For
example: if you are not submitting for new construction, do not include new construction project
history. Provide at least three (3) examples of each relevant project type including home
renovation, facade improvements to commercial structures, and new housing construction
completed within the last 10 years. Each example should include:
Project total costs
Start and completion dates
Scope of Services
Explanation of any change orders or cost overruns
If the project required bonding or not
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