Provide Drug Screening Services

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Bid Number: 40010-10627

Date: September 15, 2026

LOUISIANA DELTA COMMUNITY COLLEGE

Louisiana Delta Community College
7500 Millhaven Road
Monroe, LA 71203-6922
(318) 678-6242

INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received until October 7, 2026 @ 2:00 P.M.CST and then publicly opened for furnishing the items and/or services described below for the Campus of Louisiana Delta Community College.

DESCRIPTION:
 PROVIDE DRUG SCREENING SERVICES
AS PER ATTACHED SPECIFICATIONS
PLEASE FILL IN ALL BLANK SPACES

Terms will be ______________ and shipment will be received within ______days after receipt of an order.

In compliance with and subject to the conditions thereof, the undersigned offers and agrees if this bid be accepted within 60 days from date of opening to furnish any or all of the items (or sections) at the price set opposite each item (or section).

___________________________________________		____________________________________
Vendor Name							Signature Authority (RE: L.R.S. 39:1594)
	
___________________________________________		___________________________________
Address								Title

____________________________________________	____________________________________
City, State and Zip						Tax Identification Number

____________________________________________	___________________________________
Telephone Number						Fax Number

____________________________________________	___________________________________
Louisiana Contractors Number					Date

Acceptance/Award
___________________________
Date of Award and Execution


Recommendation:____________________________________________________________________________

						
							Approved: _______________________________										Kori Hearon
	    							     Director of Purchasing
				
INSTRUCTIONS TO BIDDERS

Bid Forms
All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided, properly signed.  Bids submitted in the following manner will not be accepted.

Bid containing no signature indicating intent to be bound.
Bid filled out in pencil; and
Bid not submitted on the states standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be considered.  Any bid received after bid opening time will be retained in bid file unopened.  Telegraphic and fax alterations to bids received before bid opening time will be considered provided formal bid and written alteration have been received and time-stamped before bid opening time.

2.	Special Envelope
Ensure consideration, all bids should be submitted in the special bid envelope if furnished for that purpose.  In the event bid contains bulky subject material, the special bid envelope should be firmly affixed to the mailing envelope.

3.	Prices
The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each item and shall show the total extended amount for each based on the quantities shown.  In case, however, of conflict between the unit price and the extended amount, the unit price shall govern.  Unit prices should be inclusive of any freight charges.

4.	F.O.B.
Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise.   Failure to comply with this requirement may disqualify your bid.

5.	Standard of Quality
Any product or service bid shall conform to all applicable Federal and State laws and regulations and the specifications contained in the IFB.  Unless otherwise specified in the IFB, any manufacturers name, trade name, brand name, or catalog number used in specifications is for the purpose of describing the quality level and characteristic required.  Bidder must specify the brand and model number of the product offered in this bid.  Bids not specifying brand and model number shall be considered as offering the exact products specified in the IFB.

6.	Descriptive Information
Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, technical data) sufficient for LDCC Purchasing to evaluate quality, suitability, and compliance with the specifications in the IFB.  Failure to submit descriptive information may cause bid to be rejected.  Any change made to a manufacturers published specifications submitted for a product shall be verifiable by the manufacturer.  If item(s) bid do not fully comply with specifications (including brand and/or product number), bidder must state in what respect the item(s) deviate.  Failure to note exceptions on the bid form will not relieve the successful bidder(s) from supplying the actual products requested.

Manufacturers Numbers and Trade Names
Where manufacturers product is named or specified, it is understood that or equal shall apply, whether stated or not.  Such name and number is meant to establish the standard, type, quality, style, etc.  LDCC shall be the sole judge as to whether or not the equipment/supply offered is equal to that specified.

Bid Opening
Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process.  Bids may be examined 72 hours after request is made.  Information pertaining to completed files may be secured by appointment only to the Purchasing Department at LDCC. Written bid tabulations will be furnished upon request. 


Award
Award will be made to the lowest responsible bidder, taking into consideration the quality of the products to be supplied, their conformity with specifications, the purposes for which they are required, and the time for delivery.  Louisiana Delta Community College reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and to waive any informalities.

Purchase Order
If any bid or bids are accepted, an initial purchase order or orders for the entire number of units or part thereof, will be issued not later than thirty (30) days after receipt of bids by the Owner to the lowest bidder offering products which, in the opinion of the College, meet the requirements of these specifications. LDCC reserves the right to cancel any order resulting from this solicitation with 30 days written notice.

10.	Conditions of Purchase Orders
We will not in any manner be responsible for goods delivered or work done for our account without a written order.  No allowance for boxing or crating.   If you cannot fill order as directed, return for advice.  Quantities in excess of the order may be returned or held subject to shippers order, expense and risk.  By accepting the order you hereby warrant that the merchandise to be furnished hereunder will be in full conformity with the specifications, drawing or sample and agree that this warrant shall survive acceptance of the merchandise and that you will bear the cost of inspecting merchandise rejected.

11.	 Inspection and Acceptance
Upon delivery of each item to the Agency, inspection of the item will be made by Louisiana Delta Community College, or their representative, at the point of delivery, or in special cases, at point of origin.  Acceptance of the item will be made after inspection determines that all requirements of the specifications and the proposal have been met.

Reject
All rejected goods will be at sellers risk and expense, subject to sellers prompt advice as to disposition.
Unless otherwise arranged all rejected goods will be returned and charged back including all transportation and handling costs.  All packages must reflect the LDCC purchase order number or it will be refused and returned at vendors expense.

13.	Payment Terms
Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted, but will not be considered in determining awards.  On indefinite quantity terms contracts, cash discounts will be accepted and taken but will not be considered in determining awards.  Bids containing payment in advance or COD requireme