RFQ for CMAR Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Feb 11, 2026
Due Date:	Mar 9, 2026
Solicitation No:	262-20260209
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Solicitation Number:	262-20260209
Project Title:	RFQ for CMAR Services
Description:	Yancey County Schools (YCS) is requesting qualifications from construction management firms interested in providing Construction Management at Risk services for multiple renovation projects throughout the district. The selected firm would begin actively participating in the Schematic Design Phase with Yancey County Schools, and our Architect on the project, McMillan Pazdan Smith Architecture.
Opening Date:	3/9/2026 2:30 PM
Posted Date:	2/12/2026
Status:	Open
Department:	YANCEY COUNTY BOARD OF EDUCATION


Solicitation Number * 262-20260209	Department YANCEY COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-03-09T14:30:00.0000000	Posted Date * 2026-02-11T15:16:40.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kim Bennett
Description Yancey County Schools (YCS) is requesting qualifications from construction management firms interested in providing Construction Management at Risk services for multiple renovation projects throughout the district. The selected firm would begin actively participating in the Schematic Design Phase with Yancey County Schools, and our Architect on the project, McMillan Pazdan Smith Architecture.

Attachments YCS CMAR RFQ - Multiple Renovation Projects.pdf (344.88 KB)

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YANCEY COUNTY SCHOOLS

REQUEST FOR QUALIFICATIONS

for

CONSTRUCTION MANAGEMENT AT RISK

SERVICES

RFQ# 20260209

Multiple Renovation Projects

Issue Date: February 9, 2025

Response Deadline: March 9, 2026, at 2:30 pm

RESPONSES ARE TO BE EMAILED OR DELIVERED TO:

YANCEY COUNTY SCHOOLS

Attn: Faith Porter

100 School Circle

Burnsville, NC 28714

faith.porter@yanceync.net

RFQ# 20260209

February 9, 2026

Pursuant to the North Carolina General Statutes, Section 143-64.31, as amended, Yancey

County Schools invites responses to this Request for Qualifications, subject to the conditions

and specifications herein, for the provision of Construction Manager at Risk services.

Responses will be accepted until 2:30 p.m. local time on March 9, 2026.

SUBMISSION INSTRUCTIONS

1. Respondents shall submit a complete, fully executed Qualifications

document.

2. Submissions may be sent by any one of the following methods:

a. Email or delivered to:

YANCEY COUNTY SCHOOLS

Attn: Faith Porter

100 School Circle

Burnsville, NC 28714

faith.porter@yanceync.net

NOTE: REGARDLESS OF DELIVERY METHOD, RESPONSES

RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.

INQUIRIES

All requests for clarifications or additional information must be submitted

in writing to Ms. Faith Porter, via electronic mail:

faith.porter@yanceync.net

Section 1 - INTRODUCTION AND OVERVIEW

Yancey County Schools (YCS) is requesting qualifications from construction management firms

interested in providing Construction Management at Risk services for multiple renovation

projects throughout the district. The selected firm would begin actively participating in the

Schematic Design Phase with Yancey County Schools, and our Architect on the project,

McMillan Pazdan Smith Architecture.

The renovations would include, but may not be limited to:

• Mountain Heritage High School - renovations shall include the following: roof

replacement on the principal building, and replacement of the wood flooring and

bleachers in the gymnasium.

• Cane River Middle School - renovations shall include the following: replacement of the

HVAC system at the gymnasium and media center addition, replacement of the windows

at the gymnasium, and replacement of the wood flooring and bleachers in the

gymnasium.

• East Yancey Middle School - renovations shall include the following: replacement of the

HVAC system at the gymnasium and media center addition, replacement of the windows

at the gymnasium, and replacement of the wood flooring and bleachers in the

gymnasium.

• Burnsville Elementary School - renovations shall include the following: roof replacement

on the original building.

The district’s construction budget is approximately $11M, and anticipates the work being

completed over multiple construction phases due to each school being occupied during the

2026/27 and 2027/28 school years.

Section 2 – SERVICES and INSURANCE REQUIREMENTS

By contract with Yancey County Schools, the selected firm will provide services customary to

the Construction Management at Risk delivery method, with a corresponding division of work

between the architect and construction manager:

• PRE-CONSTRUCTION PHASE SERVICES

o Administration:

▪ The construction manager (CM) shall attend and participate in all design

phase team meetings as requested by the District or their Architect. The CM

shall prepare site logistics, utilization, and phasing plans for review by the

Owner and their Architect/Engineers. The CM shall provide periodic

constructability reviews of the design and provide recommendations on

whether any equipment or materials should be considered for prepurchase

due to long lead times or other factors that may impact the construction

schedule.

o Estimating:

▪ The CM shall provide the following estimates:

• 100% Design Development Documents

• 50% Construction Documents

• 90% Construction Documents

o Scheduling:

▪ Develop a detailed master project schedule (with the District and their

Architect) upon award. This schedule should be developed using a nationally

recognized computerized scheduling program. The schedule will include all

phases of the work: design (obtained from Architect), bidding, permitting,

Board approval of the contracts, and all construction activities, including

commissioning, through closeout of the project.

• CONSTRUCTION PHASE SERVICES

o General Administration:

▪ Maintain a competent and sufficient number of full-time field staff to

administer the work of the Project, coordinate, and supervise the work. The

CM shall conduct weekly meetings with the project team and all trade

contractors and prepare and distribute meeting minutes for all parties.

o Reporting/Communication:

▪ On a weekly basis, prepare a detailed project report updating the Owner with

cost, schedule, safety, quality, and other pertinent project facts. Maintain a

daily log of construction activities and a photographic log of the project's

progress.

▪ On a weekly basis, hold an informational meeting with the Owner and

Architect to provide an overall update of the Project's progress, and follow

with meeting minutes.

▪ Develop and maintain computerized information management systems to

monitor costs, requests for information, change order status, submittals and

all other Project information. Architect and Engineers will interface with

Architect’s project management application - Newforma.

o Construction Contract Bidding/Procurement:

▪ As provided by N.C. Gen. Stat. § 143-128.1, establish a prequalification

process for approval by the Owner and implementation in the bidding

process.

▪ Conduct competitive bidding processes for the work in compliance with

applicable law for inclusion in one or more Guaranteed Maximum Price

contract change orders.

▪ The selected CMAR provider shall bid the various bid packages in

accordance with YCS Board of Education policies and state laws. When in

conflict, the most restrictive must be applied.

o Project Accounting:

▪ On a monthly basis, gather all trade contractor and supplier invoices and

summarize overall project billing in a format acceptable to the Owner.

▪ Process payment requests, collect waivers from trade contractors and

suppliers, and collect certified payroll from trade contractors.

▪ Review, negotiate and recommend action regarding all trade contractor

change order requests prior to submission to architect and Owner for review.

▪ Continuously incorporate changes into the overall project budget to maintain

an accurate estimate of total project costs.

▪ Maintain required insurance and obtain required performance and payment

bonds, and/or obtain any required bonds and insurance certificates from all

contractors and suppliers.

o Requests for information and submittals:

▪ Review and forward to the Architect and/or Owner all trade contractor

requests for information and submittals. Maintain a date-sensitive

computerized log of all such documents, indicating the current status of each.

o Permits and Inspections:

▪ Secure all necessary local, state, and federal permits, inspections, and

certificates of occupancy for the new and renovated facilities. Additionally, the

CM shall coordinate all commissioning requirements.

o O&M Manuals/As-Builts:

▪ Prepare and turn over all O&M manuals for all equipment to the Owner.

Throughout the project, maintain an accurate set of as-built documents for

the Owner, incorporating all aspects of the construction.

o Training/Start-Up:

▪ Coordinate equipment training for appropriate staff of the Owner to ensure

smooth transition of building operation. Administer start up and testing of all

equipment by manufacturer’s representatives.

o Warranty:

▪ Obtain appropriate guarantees and warranties from all applicable trade

contractors and suppliers. Provide copies of the same to Owner. Enforce

provisions of warranties and guarantees with appropriate parties.

o Self-performed Work:

▪ Consistent with N.C. Gen. Stat. § 143-128.1(c), indicate the CM’s capacity for

self-performing work in the event that bidding for any portion of the work does

not produce any responsible, responsive bidder for that portion of the work.

o Additional Requirements:

▪ There will be meaningful interaction with the Yancey County Board of

Education, the Superintendent of Schools, through work session and public

presentations.

▪ The selected firm shall indemnify, defend, and hold harmless the County, the

School System, and its subsidiaries, divisions, officers, directors, and

employees from all liability, loss, costs, claims, damages, expenses, attorney

fees, judgments, and awards arising or claimed to have arisen, from any

injury caused by or allegedly caused by, any act or omission of the selected

firm, or any employee agent or assign.

Subject to change by the Owner, the minimum limits for the following types of insurance are

required:

• Professional Liability: $2,000,000

• Public Liability Combined Limit

o Bodily Injury: $1,000,000 each person

o Bodily Injury: $1,000,000 each accident

o Property Damage: $1,000,000 each accident

• Automobile Liability& Property Damage Combined Limit

o Bodily Injury: $1,000,000 each person

o Bodily Injury: $1,000,000 each accident

o Property Damage: $1,000,000 each accident

• Workers’ Compensation: statutory minimum

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFQ for CMAR Services

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