2026 RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS

NEW HANOVER COUNTY
EMERGENCY MANAGEMENT
REQUEST FOR PROPOSALS
TRANSPORTABLE EMERGENCY HOUSING UNITS
COUNTY COMMISSIONERS
LEANN PIERCE, CHAIR
DANE SCALISE, VICE-CHAIR
BILL RIVENBARK
STEPHANIE WALKER
ROB ZAPPLE
CHRIS COUDRIET, COUNTY MANAGER

SECTION 1 ADVERTISEMENT
NEW HANOVER COUNTY
EMERGENCY MANAGEMENT
REQUEST FOR PROPOSALS
TRANSPORTABLE EMERGENCY HOUSING UNITS
New Hanover County, located in Wilmington, NC, is seeking proposals from
qualified Proposers to establish pre-positioned, rapid-response contracts for the
provision, delivery, set up, maintenance, and demobilization of transportable
emergency housing units to support disaster response and recovery operations
within the County and surrounding impacted areas.
Submit Proposals by email to lbutler@nhcgov.com. Please include "RFP-
TRANSPORTABLE EMERGENCY HOUSING UNITS" in the subject line of the email.
The deadline for receipt of Proposals is June 26, 2026, at 5:00 PM EST.
Instructions for submitting Proposals and complete requirements and
information may be obtained by visiting the County's website at
https://www.nhcgov.com/bids.aspx.
New Hanover County reserves the right to cancel or reject any or all Proposals and
to make the award which will be most advantageous to the County.
Advertised: Friday, May 29, 2026
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SECTION 2 INFORMATION TO PROPOSERS
2.1 - Schedule
Advertisement Friday, May 29, 2026
Deadline for Questions Tuesday, June 9, 2026, at 5:00 PM EST
Answers to Questions Friday, June 12, 2026
Deadline for Receipt of Proposals Friday, June 26, 2026, at 5:00 PM EST
2.2 - Preparation of Proposals
2.2.1 Proposers are instructed to submit their Proposals by email to
lbutler@nhcgov.com. Please be sure to include "RFP-TRANSPORTABLE
EMERGENCY HOUSING UNITS" in the subject line of the email.
2.2.2 The deadline for submission of Proposals is Friday, June 26, 2026, at
5:00 PM EST.
2.2.3 Proposals received after the time and date for closing will not be
accepted.
2.3- Communication
Proposers may not have communications, verbal or otherwise, concerning this
RFP with any personnel or boards from New Hanover County other than the
person listed in this section. Lena Butler, Purchasing Supervisor, is your point
of contact. Email lbutler@nhcgov.com. If any Proposer attempts any
unauthorized communication, the proposal may be rejected.
2.4- Questions
Questions concerning this solicitation should be directed to Lena Butler,
Purchasing Supervisor, by emailing lbutler@nhcgov.com. Please include in the
subject line "Questions RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS." The
deadline for questions is Tuesday, June 9, 206, at 5:00 PM EST.
2.5 - Answers to Questions
An addendum summarizing all questions and answers will be posted to the
County's website on Friday, June 12, 2026. Proposers who have notified the
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County of their Intent to Submit along with their email address (see 2.6 - Intent
to Submit) will be sent the addendum upon posting. You may visit our website
at https://www.nhcgov.com/bids.aspx to check for the issuance of any
addenda before submitting your Proposal.
2.6 - Intent to Submit
All Proposers who intend to submit a Proposal on this project is requested to
send an email to Lena Butler, Purchasing Supervisor, at lbutler@nhcgov.com.
Include in the subject line "RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS."
This will ensure that you receive any addenda issued for this RFP if applicable.
2.7 - Cost of Preparation of Proposal
Costs incurred by prospective Proposers in the preparation of the response to
this RFP are the responsibility of the Proposer and will not be reimbursed by
The County.
2.8- Authorized Signature
Signature Forms must be signed by an authorized individual of the Proposer.
Forms that are not signed may cause the submittal to be rejected.
2.9 -Ownership of Documents
All Proposals and accompanying documentation will become the property of
New Hanover County at the time the Proposals are opened and will not be
returned to the Proposer.
2.10 - Trade Secret Confidentiality
Upon receipt of your Proposal by New Hanover County, your Proposal is
considered a public record except for material which qualifies as "trade
secret" under N.C. General Statute 132-1.2. After opening, your Proposal will
be provided to County staff and others who participate in the evaluation
process, and to members of the general public who submit public records
requests.
To properly designate material as a trade secret under these circumstances,
each Proposer must take the following precautions: any trade secret
submitted by a Proposer must be submitted in a separate file or document
and marked "Trade Secret - Confidential and Proprietary Information."
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Do not attempt to designate your entire Proposal as a trade secret, and
do not attempt to designate pricing information as a trade secret. Doing
so may result in your submittal being disqualified.
In submitting a Proposal, each Proposer agrees that the County may reveal
any trade secret materials contained in such response to all County staff and
County officials involved in the selection process, and to any outside
consultant or other third parties who assist the County in the selection
process. Furthermore, each Bidder agrees to indemnify and hold harmless
the County and each of its officers, employees, and agents from all costs,
damages, and expenses incurred in connection with refusing to disclose any
material which the Proposer has designated as a trade secret.
2.11 - Federal Uniform Guidance
The following federal provisions apply pursuant to 2 C.F.R. 200.326 and 2
C.F.R. Part 200, Appendix II (as applicable): Equal Employment Opportunity
(41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland "Anti-
Kickback" Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act
(40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal
Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and
Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying
Amendment (31U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R.
200.322); and Record Retention Requirements (2CFR 200.324).
2.12 - Withdrawal of Proposals
No Proposal may be modified, withdrawn, or canceled by the Bidder for a
period of ninety (90) days following the receipt of Proposal. Negligence or error
on the part of any Bidder in preparing their Bid confers no right of withdrawal
or modification after the Proposals have been opened.
2.13- Indemnity
The successful Proposer shall indemnify and hold the County, its agents, and
employees harmless against any and all claims, demands, causes of action, or
other liability, including attorney fees, on account of personal injuries or death
or on account of property damages arising out of or relating to the work to be
performed by the Successful Proposer hereunder, resulting from the
negligence of or the willful act or omission of the Proposer, his agents,
employees, and subcontractors.
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2.14 - E-Verify
Pursuant to Session Law 2013-418, Proposers shall fully comply with the U.S.
Department of Homeland Security employee legal status E-Verify
requirements for itself and all its subcontractors. Upon execution of the
Contract, County requires an affidavit attesting to the Proposer's compliance.
Violation of the provision, unless timely cured, shall constitute a breach of
Contract. A copy of the needed E-Verify form is included in this RFP.
2.15 - Compliance with Proposal Requirements
Failure to comply with these provisions or any other provisions of the General
Statutes of North Carolina will result in the rejection of the Proposal.
2.16- Certificate of Authority
Subject to several statutory exceptions, a business entity incorporated
or organized in a state other than North Carolina must obtain a
certificate of authority from the North Carolina Secretary of State prior
to transacting Business in the State. See G.S. 55-15-01(a) (business
corporations); G.S. 55A-15-01(a) (nonprofit corporations); G.S. 57D-7-01(a)
(limited liability companies); G.S. 59-902(a) (limited partnerships); G.S. 59-
91(a) (registered limited liability partnerships); G.S.55B-16(a) (professional
corporations). When the requirement applies, the foreign entity transacting
Business in the State is responsible for obtaining a certificate of authority-
not the domestic (i.e., North Carolina) corporations, public entities, or
individuals with whom the foreign entity might contract.
2.17 - Insurance Requirements
Proposers to this solicitation shall show appropriate insurance coverage
levels for providing the types of services described above. Upon selection,
the selected firm shall provide specific insurance certificates naming New
Hanover County as an additional insured for the required insurance
categories of coverage as outlined below:
- Commercial General Liability (CGL) and if necessary, Commercial
Umbrella Liability insurance (CUL) with a total limit of not less than
$1,000,000 for each occurrence for bodily injury and property damage. If
such CGL insurance contains a general aggregate limit, it shall apply
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separately to this work or services, or the general aggregate shall be twice
the required limit.
- Workers' Compensation and Employer's Liability as required by the
general statutes of the State of North Carolina. Employer's Liability shall
not be less than $1,000,000 for each accident for bodily injury by accident,
$1,000,000 for each employee for bodily injury by disease, and $1,000,000
policy limit.
- Applicable Business or Personal Auto Liability with a limit not less than
$1,000,000 each accident.
-
2.18 - Iran Divestment Act Certification
N.C.G.S. 147-86.60 requires that Proposers with the State, a North Carolina
local government, or any other political subdivision of the State of North
Carolina must not utilize any person or company found on the State
Treasurer's Final Divestment List.
The State Treasurer's Final Divestment List can be found on the State
Treasurer's website at the following address: www.nctreasurer.com/Iran and
will be updated every 180 days.
2.19 - Right to Reject Proposals
The County reserves the right to accept and reject any and/or all Proposals
submitted, in whole or in part. The County reserves the right to negotiate any
and all elements of the Proposal by and with any Proposer it deems suitable to
carry out this project. New Hanover County has no obligation to award work
based off this RFB and reserves the right to re-advertise.
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Section 3 Federal Uniform Guidance Provisions
I. Contracts for more than the simplified acquisition threshold, which is the
inflation adjusted amount determined by the Civilian Agency Acquisition
Council and the Defense Acquisition Regulations Council (Councils) as
authorized by 41 U.S.C. 1908, must address administrative, contractual, or
legal remedies in instances where Proposers violate or breach contract
terms, and provide for such sanctions and penalties as appropriate.
II. All contracts in excess of $10,000 must address termination for cause and
for convenience by the non-Federal entity including the manner by which it
will be effected and the basis for settlement.
III. Equal Employment Opportunity. Except as otherwise provided under 41
CFR Part 60, all contracts that meet the definition of "federally assisted
construction contract" in 41 CFR Part 60-1.3 must include the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with
Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive
Order 11375, "Amending Executive Order 11246 Relating to Equal
Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor."
IV. Access to Records. The following access to records requirements apply to
this contract:
a. The Proposer agrees to provide County, the Comptroller General of
the United States, or any of their authorized representatives access
to any books, documents, papers, and records of the Proposer
which are directly pertinent to this contract for the purposes of
making audits, examinations, excerpts, and transcriptions.
b. The Proposer agrees to permit any of the foregoing parties to
reproduce by any means whatsoever or to copy excerpts and
transcriptions as reasonably needed.
c. The Proposer agrees to provide the federal agency or its
authorized representatives access to construction or other work
sites pertaining to the work being completed under the contract.
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d. The County and the Proposer acknowledge and agree that no
language in this contract is intended to prohibit audits or internal
reviews by the Federal Agency Administrator or the Comptroller
General of the United States.
V. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by
Federal program legislation, all prime construction contracts in excess of
$2,000 awarded by non-Federal entities must include a provision for
compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148)
as supplemented by Department of Labor regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction"). In accordance with the statute,
Proposers must be required to pay wages to laborers and mechanics at a
rate not less than the prevailing wages specified in a wage determination
made by the Secretary of Labor. In addition, Proposers must be required
to pay wages not less than once a week. The non-Federal entity must
place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation. The decision to award a contract
must be conditioned upon the acceptance of the wage determination. The
non-Federal entity must report all suspected or reported violations to the
Federal awarding agency. The contracts must also include a provision for
compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3,
"Proposers on Public Building or Public Work Financed in Whole or in Part
by Loans or Grants from the United States"). The Act provides that each
Proposer or subrecipient must be prohibited from inducing, by any
means, any person employed in the construction, completion, or repair of
public work, to give up any part of the compensation to which he or she is
otherwise entitled. The non-Federal entity must report all suspected or
reported violations to the Federal awarding agency.
VI. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
Where applicable, all contracts awarded by the non-Federal entity in
excess of $100,000 that involve the employment of mechanics or laborers
must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each Proposer must be required to compute the
wages of every mechanic and laborer on the basis of a standard work
week of 40 hours. Work in excess of the standard work week is
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permissible provided that the worker is compensated at a rate of not less
than one and a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704
are applicable to construction work and provide that no laborer or
mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or
articles ordinarily available on the open market, or contracts for
transportation or transmission of intelligence.
VII. Rights to Inventions Made Under a Contract or Agreement. If the Federal
award meets the definition of "funding agreement" under 37 CFR 401.2
(a) and the recipient or subrecipient wishes to enter into a contract with a
small business firm or nonprofit organization regarding the substitution
of parties, assignment or performance of experimental, developmental,
or research work under that "funding agreement," the recipient or
subrecipient must comply with the requirements of 37 CFR Part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding
agency.
VIII. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution
Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants
of amounts in excess of $150,000 must contain a provision that requires
the non-Federal award to agree to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-
7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the Federal awarding agency
and the Regional Office of the Environmental Protection Agency (EPA).
IX. Debarment and Suspension (Executive Orders 12549 and 12689). A
contract award (see 2 CFR 180.220) must not be made to parties listed on
the governmentwide exclusions in the System for Award Management
(SAM), in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment
and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared
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