RFP #26-0417-01 - #1 and #2 Secondary Settling Basing Rehabiltation

City of Dublin, Georgia
Request for Proposals
for
#1 and #2 Secondary Settling Basin Rehabilitation
RFP #: 26-0417-01
Issue Date: April 17, 2026
Issued By: City of Dublin
Office of Purchasing
702 E. Madison St.
Dublin, GA 31021
Inquiries: David Sawyer, Purchasing Director
City of Dublin
sawyerd@dublinga.org
Proposals Due: May 22, 2026, by 2PM
Proposal Opening: May 22, 2026 @ 2PM

CITY OF DUBLIN, GEORGIA
SECTION 1.
A. PURPOSE
The City of Dublin, Georgia ("City"), is seeking competitive sealed proposals from qualified
contractors to provide construction services for the #1 and #2 Secondary Settling Basin
Rehabilitation, located 250 Riverview Drive, Dublin, GA 31021.
This Request for Proposals (RFP) has been prepared to provide information, requirements, and
criteria necessary for Proposers to submit responsive proposals for consideration.
This RFP is issued as a competitive sealed proposal for a construction project. Award, if made,
shall be to the responsive and responsible Proposer whose proposal is determined to be the most
advantageous to the City, considering qualifications, experience, technical approach, schedule,
and price. The City is not obligated to award the contract to the lowest priced Proposer.
B. SCHEDULE INFORMATION
This RFP has been issued on Friday April 17, 2026. All Firms interested in submitting a proposal
MUST SUBMIT all addendums if applicable with their proposal.
It is the proposer's responsibility to track this proposal process. All documents including any
addendums will be posted on the City of Dublin's website at www.cityofdublin.org, under proposal
opportunities.
1. Sealed proposals will be received and time-stamped until 2:00 PM on Friday, May 22,
2026, at which time all proposals will be opened. Proposals will not be publicly read. Any
proposal received after the designated deadline will be deemed non-responsive and will not
be considered.
2. All questions regarding this solicitation must be submitted in writing to David Sawyer,
Purchasing Director at sawyerd@dublinga.org. Questions will be answered by issuance of an
addendum and posted on the City website at: www.cityofdublin.org. The last day for questions
is Friday May 8, 2026, by 10AM.
3. Contact with other departments or City representatives without permission may render your
proposal void.
4. Prices and quotations included in the proposal shall remain firm for not less than one hundred
twenty (120) calendar days from proposal deadline stated above.
5. The City shall not be liable for any costs associated with the preparation of responses to this
solicitation; therefore, all costs shall be borne by the proposer.
6. It is the intent and purpose of the City that this solicitation promotes competition. It shall be the
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Proposer's responsibility to advise David Sawyer, Purchasing Director, in writing, via email at
sawyerd@dublinga.org, or PO Box 690., Dublin, GA 31040, if any language or requirements,
or any combination thereof, inadvertently restricts or limits this solicitation to a single source.
Such notification shall be submitted in writing and must be received by the Purchasing Director
at least five calendar (5) days prior to proposal receipt date. A review of such notification shall
be made by the Purchasing Director.
7. Prior to submitting a proposal, each Proposer shall carefully examine the RFP document, study
and thoroughly familiarize himself/herself with the specifications/requirements of the RFP and
the Contract Documents and notify the City of any conflicts, errors, or discrepancies.
8. By submission of a proposal, the Proposer guarantees that all goods and services meet the
requirements of the RFP during the contract period.
9. Failure to submit all the required information may be determined as a non-responsive proposal.
10. Any Proposer may withdraw its proposal prior to the closing time for the receipt of proposals.
Correction or withdrawal of inadvertently erroneous proposals before or after the opening date,
or cancellation of awards or contracts based on such mistakes, may be permitted subject to the
following:
1) Mistakes discovered by the Proposer before proposal opening may be corrected by
modification or withdrawal and resubmission by submitting written notice to the City
Manager's Office prior to the time set for proposal opening.
2) After proposal opening, no changes in prices or other provisions of proposals, which
are prejudicial to the interest of the City, shall be permitted.
3) Except as otherwise allowed by law, all decisions to permit the correction or withdrawal
of proposals, or to cancel awards, or contracts, after award but prior to performance
shall be supported by a written determination made to the Purchasing Director's Office.
FACT SHEET
Title of RFP: #1 and #2 Secondary Settling Basin Rehabilitation
Date of Issue: Friday April 17, 2026
Mandatory Pre-Proposal Site Visit Friday May 1, 2026 @ 10AM
Last day to submit questions: Friday May 8, 2026, by 10AM
Date of final answers: Friday May 15, 2026
Proposal due date: Friday May 22, 2026, by 2PM
Copies of proposal required: 1 original, 3 copies
Proposal opening date: Friday May 22, 2026, at 2PM
702 E. Madison St., Dublin, GA 31021
Proposal submission location: Office of the Purchasing Director
702 E. Madison St., Dublin, GA, 31021
Proposal opening location: Office of the Purchasing Director
Project name: #1 and #2 Secondary Settling Basin Rehabilitation
Firm selection schedule: June 4, 2026
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C. INSTRUCTIONS FOR PROPOSALS
Written responses to all written inquiries received by 10AM EST on May 8, 2026, will be posted
on the City's website at www.cityofdublin.org under Open Bid / RFP's opportunities, #1 and #2
Secondary Settling Basin Rehabilitation, as an addendum.
It is the Proposer's responsibility to follow this proposal process so that they will be aware of all
addenda being posted prior to proposal opening. Acknowledgement of all addenda is required.
No City staff or other officials associated with this RFP should be contacted regarding this RFP
other than the City Official named below. Doing so may result in disqualification.
All inquiries regarding this RFP MUST be in writing via email and addressed to:
David Sawyer, Purchasing Director
sawyerd@dublinga.org
An original and three (3) copies of this RFP are to be submitted to:
David Sawyer
Dublin Purchasing Director
702 E. Madison St.
Dublin, Georgia 31021
Proposals MUST be submitted no later than 2PM EST on May 22, 2026. Proposals must be received
in a sealed envelope or container marked "RFP # 26-0417-01 - Competitive Sealed Proposals for #1
and #2 Secondary Settling Basin Rehabilitation". Place the Project name and opening date on the
submitting envelope or container. No proposal will be received or accepted after the above specified
date and time of the proposal opening. Proposals submitted after the designated date and time
will be deemed invalid and returned unopened to the proponent.
RFP Format Requirements:
1. All proposals shall be complete and carefully worded and must convey all of the
information requested by the City. If significant errors are found in the proposal, or if the
proposal fails to conform to the essential requirements of the RFP, the City and the City
alone will determine whether the variance is sufficient to warrant rejection of the proposal.
2. Proposals are to be prepared simply and, in a manner, designed to provide the City with a
straightforward presentation of the Proposer's capability to satisfy the requirements of this
RFP. The Proposer's proposal must, therefore, follow the RFP format, utilizing the same
section titles, schedules, and paragraphs.
3. The Proposer must clearly mark as "Confidential" each part of its proposal which it believes
contains proprietary information, which could be exempt from disclosure from the Privacy
Act of 1974. The City reserves the right to determine whether this information should be
exempt from disclosure, and the Proposer agrees by submitting its proposal that no claim
or legal action may be brought against the City or its agents for its determination in this
regard.
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4. The Proposer shall make its proposal in the official name of the entity or individual under
which business is conducted (showing an official business address).
5. The Proposer shall include on the proposal the Federal Employer Identification Number
(FEIN) and DUNS number of the entity issuing the proposal (or in the absence of a FEIN
and DUNS number, the Social Security Number of the individual issuing the proposal, SSN
will not be publicly disclosed and must be submitted on a separate, sealed form if required.).
6. The Proposer shall include all applicable requested information and is encouraged to
include any additional information the Proposer wishes to be considered. If the proposal
includes any comments over and above the specific information requested in our RFP, the
Proposer shall include this information as a separate appendix to the proposal.
7. The Proposer shall clearly write in ink or type-write all prices and quotations.
8. A person duly authorized to legally bind the Proposer shall execute all required documents
in ink.
9. Each copy of the proposal should be bound into a single volume where practical.
10. This RFP may result in additional negotiations. To maintain the integrity of the procurement
process, all contacts and discussions shall be directed to the City Manager's Office.
11. Comments or discussions by City personnel relative to this solicitation shall not be binding
on the City.
12. All supplementary documents and attachments are essential parts of this RFP and
requirements occurring in one are as binding as though occurring in all.
13. Each Proposer shall fully acquaint itself with conditions relating to the scope and
restrictions attending the execution of the work contemplated under this RFP. The failure
or omission of a Proposer to acquaint itself with existing conditions shall in no way relieve
the Proposer of any obligation with respect to this RFP or any agreement reached with the
City.
D. EVALUATION AND AWARD CRITERIA
1. EVALUATION TEAM
An internal Evaluation Team will conduct proposal evaluations.
2. AWARD CRITERIA
The Evaluation Team shall evaluate each of the Proposals using the criteria and applying the
percentages as set forth in the percentages below. The City reserves the right to request Proposers
to appear for an additional presentation followed by a question-and-answer period, in order to
further evaluate qualifications. The additional presentations, if any, will be scored and combined
with prior scoring to determine the successful Proposer. The City is not obligated to accept the
lowest cost proposal. The City may also award to other than the highest ranked proposer if the price
submitted by that proposer is more than the budget available for the project. If made, the award will
go to the Proposer providing the most responsive, responsible proposal that provides the best overall
value and service to the City. As further outlined below, the award, if any, will take into
consideration several factors, including the soundness and flexibility of the proposal, functional
capability, quality of performance, quality of service, the time specified in the proposal for the
performance, ability to provide support, overall cost, and the Proposer's references. Prior to award,
the City may conduct such further discussions and negotiations as contemplated by and allowed for
under the City's Procurement Policy Guidelines. The City shall have the authority to reject all
proposals, parts of all proposals, or all proposals for any one or more supplies or contractual services
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included in the proposed contract, when the public interest will be served thereby. The internal
Evaluation Team will make their recommendation to the City Council.
1. Price Proposal 30%
2. Experience w/ Similar Projects 25%
3. Project Approach & Schedule 20%
4. Key Personnel/Subcontractors 15%
5. Compliance & Responsiveness 10%
Total possible cumulative percentage is 100%
Proposals shall be considered only from Proposers who are regularly established in the business
called for, and who in the judgment of the City are financially responsible and able to demonstrate
sufficient evidence of their reliability, ability, experience, facility and personnel directly employed
or supervised by the Proposer. The Proposer must be able to render prompt and satisfactory service
in the volume called for under the award. The City may make such an investigation, as it deems
necessary to determine the ability of the Proposer to perform the work. Proposer shall furnish to the
City all such information and data as the City may request, including, if requested, a detailed
description of the method and program of the work which the Proposer proposes to perform. The
City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such
Proposer fails to satisfy the City that such Proposer is properly qualified to carry out the obligations
of the Agreement and to complete the work contemplated therein. Conditional proposals will not
be accepted.
3. AWARD OF CONTRACT
If awarded, the Notice of Award will be posted on the City's website at: www.cityofdublin.org.
The award shall be made to the responsive, responsible Proposer whose proposal is determined
to be the most advantageous to the City based on the criteria discussed herein.
If awarded, the Agreement will be awarded to the responsible and responsive Proposer whose
proposal is determined in writing to be in the best interest of the City. The City will be the sole
judge as to whether a proposal has or has not satisfactorily met the requirements of this RFP.
The agreement between the City and the successful Proposer will incorporate this entire
solicitation, all applicable amendments, and the successful Proposer's proposal.
E. CONTRACT MATTERS
1. EXECUTION OF AGREEMENT.
The Successful Proposer shall sign and deliver the Agreement and such other required
Contract Documents to the City within ten (10) Calendar Days after the Notice of Award
has been received by the Proposer.
2. DELIVERY OF CERTIFICATES OF INSURANCE AND BONDS
At the time of proposal submission, Proposers shall submit a written statement affirming
their ability to meet all insurance requirements specified herein. Proof of insurance,
including Certificates of Insurance and all required endorsements, shall be provided only
after notice of award and prior to execution of the contract. Failure to provide acceptable
proof of insurance shall result in withdrawal of the award.
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3. CONTRACT TERM & SCHEDULE
a. Contract Term
The Contract shall commence upon issuance of a Notice to Proceed (NTP) by the
City and shall remain in full force and effect until final completion and acceptance
of the Project by the City, unless earlier terminated in accordance with the Contract
Documents.
The Contract is a projectspecific construction contract with no renewal options. The
Contract shall automatically expire upon final acceptance of the Project and
completion of all contractual obligations, including submission of closeout
documentation and release of retainage.
The Contract shall be a lump-sum, unit-price hybrid contract, with payment based
on the submitted Price Proposal Form.
b. Time of Performance
i. Contract Time
The Contractor shall perform and complete all Work within the time limits
set forth below:
* Substantial Completion:
The Contractor shall achieve Substantial Completion within 90
consecutive calendar days following issuance of the Notice to Proceed.
* Final Completion:
Final Completion, including restoration, punch list work, testing,
documentation, and final cleanup, shall be achieved within 120
consecutive calendar days after Substantial Completion.
Time is of the essence for this Contract.
ii. The City anticipates issuing the Notice to Proceed within a reasonable time
after execution of the Contract and receipt of all required bonds, insurance
certificates, and preconstruction submittals. No Work shall begin prior to
issuance of the Notice to Proceed.
c. Construction Schedule
i. Baseline Schedule
Within ten (10) calendar days after issuance of the Notice to Proceed, the
Contractor shall submit a baseline construction schedule for review and
approval by the City. The schedule shall:
* Be logically sequenced and reflect the full scope of work
* Include all major activities such as:
o Mobilization
o Basin isolation/dewatering (if required)
o Mechanical removal
o Fabrication
o Installation
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o Electrical integration
o Testing & commissioning
o Final acceptance
* Identify the critical path and key milestones
* Show Substantial Completion and Final Completion dates
Approval of the schedule does not relieve the Contractor of responsibility to
complete the Work within the Contract Time.
ii. Schedule Updates
The Contractor shall update the schedule as requested by the City or when
conditions require revised sequencing. Schedule updates shall reflect actual
progress, anticipated delays, and revised completion dates.
d. Liquidated Damages
The Contractor acknowledges that timely completion of the Project is critical due to
impacts on public sewer service, easements, and adjacent property owners.
If the Contractor fails to achieve Substantial Completion within the time specified,
the Contractor shall pay the City liquidated damages in the amount of $500 per
calendar day for each day beyond the allowed Contract Time.
Liquidated damages shall be deducted from progress payments or retained amounts
and are intended to represent the City's estimated administrative costs, oversight
expenses, public inconvenience, and disruption, and are not a penalty.
e. Extensions of Time
The Contract Time may be extended only by written change order executed by the
City. Extensions may be granted for causes beyond the reasonable control of the
Contractor, including but not limited to:
* Differing site conditions
* Unusual or severe weather events
* Delays caused by the City
* Unanticipated utility conflicts not shown in the Contract Documents
The Contractor shall submit a written request for a time extension within seven (7)
calendar days of the event causing the delay, including documentation supporting the
request. Failure to timely request an extension constitutes a waiver of the claim.
f. Work Hours and Sequencing
The Contractor shall perform Work during normal working hours unless otherwise
approved by the City. Weekend or extended-hour Work may be permitted but shall
not justify a Contract Time extension unless specifically authorized.
The Contractor shall coordinate all activities to minimize disruption to existing sewer
service, adjacent property owners, and fenced areas, and shall maintain continuous
service unless otherwise authorized by the City.
g. Suspension or Termination
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The City reserves the right to suspend or terminate the Contract in accordance with
the General Conditions if the Contractor fails to:
* Prosecute the Work diligently
* Maintain the approved schedule
* Comply with Contract requirements
Suspension or termination shall not relieve the Contractor of liability for damages,
costs to complete the Work, or liquidated damages as applicable.
4. CHANGE ORDERS
All change orders must be authorized in writing by the City Manager. The City shall not be
bound to any change in the original purchase order or contract without prior written approval
of the City Manager or City Council
5. SUBCONTRACTS
The proposer shall not subcontract work hereunder without the prior written consent of the
City, and any such subcontract without the consent of the City shall be null and void. If
Proposer proposes to subcontract any of the work hereunder, it shall submit to the City the
name of each proposed subcontractor, with the proposed scope of work which its
subcontractor is to undertake. The City shall have the right to reject any subcontractor which
it considers unable or unsuitable to satisfactorily perform its duties. The proposer shall not
enter into any cost reimbursable agreements with any proposed subcontractor without the
City's prior written authorization. Notwithstanding any consent by the City to a proposed
subcontract, Proposer shall remain responsible for all subcontracted work and services.
Proposer agrees it shall be as fully responsible to the City for the acts and omission of its
subcontractors, their agents, representatives, and persons either directly or indirectly
employed by them as it is for the acts and omissions of persons directly employed by
Proposer. Neither this provision, nor the City's authorization of Proposer's agreement with
a subcontractor, the City's inspection of a subcontractor's facilities or work, or any other
action taken by the City in relation to a subcontractor shall create any contractual relationship
between any subcontractor and the City. The proposer shall include in each of its
subcontracts a provision embodying the substance of this provision and shall present a copy
thereof to the City before commencement of any work by the subcontractor. Proposer's
violation of this provision shall be grounds for the City's termination of any agreement with
Proposer for default, without notice or opportunity for cure. In addition, by submitting a
response to this RFP, Proposer agrees to indemnify, defend, and hold the City harmless from
and against any claims (threatened, alleged, or actual) made by any subcontractor of
Proposer (of any tier) for compensation, damages, or otherwise, including any cost incurred
by the City to investigate, defend, or settle any such claim.
F. GENERAL INFORMATION
1. The successful proposer shall take affirmative action in complying with all federal, state and
local labor and employment laws.
2. Proposals that are uncertain as to terms, delivery, compliance requirements, and/or
specifications, may be rejected or otherwise disregarded.
3. Every effort has been made to ensure that all information needed is included in this RFP. If
the Proposer finds that it cannot complete its response without additional information, it may
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submit written questions to the issuing office on or before the deadline set forth herein. No
further questions will be accepted after that date.
4. Oral explanations and/or instructions given before the award shall not be binding on the City.
Any information given to a prospective Proposer about this solicitation shall be promptly
furnished to other prospective Proposers as an amendment, provided that information is
necessary in submitting proposals or if the lack of it would be prejudicial to other prospective
Proposers.
5. All amendments to and interpretations of this solicitation shall be in writing and signed by
an authorized representative of the City. Any amendments or interpretations that are not
signed and in writing shall not legally bind the City or its agents. It is the Proposer's
responsibility to acknowledge receipt of amendments by signing and returning one (1) copy
of the amendment by letter, email (with signed amendment scanned and attached in PDF),
to the City Manager (powellj@dublinga.org)
G. INSURANCE REQUIREMENTS
At the time of proposal submission, Proposers shall submit a written statement affirming
their ability to comply with the insurance requirements set forth herein. Certificates of
Insurance and required endorsements shall be submitted only after notice of award and prior
to execution of the contract and commencement of work.
Required Insurance Coverages
The successful Proposer shall procure and maintain the following insurance coverages with
insurers authorized to do business in the State of Georgia and rated A- or better by A.M.
Best:
1. Commercial General Liability
o $1,000,000 per occurrence
o $2,000,000 general aggregate
The City, its officials, employees, and agents shall be named as Additional
Insureds on a primary and non-contributory basis for ongoing and completed
operations.
2. Workers' Compensation
o Statutory coverage as required by Georgia law
o Employer's Liability limits of not less than:
$100,000 each accident
$100,000 disease - each employee
$500,000 disease - policy limit
3. Commercial Automobile Liability
o $1,000,000 combined single limit
o Coverage for owned, hired, and non-owned vehicles
4. Umbrella/Excess Liability
o $1,000,000 per occurrence / aggregate
o Excess of General Liability, Auto Liability, and Employer's Liability
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