#2026-20 Pace Street Floodplain Restoration

CITY OF COVINGTON
Request for Proposal
Pace Street Floodplain Restoration
Bid No. 2026-20
August 14th, 2026
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INTRODUCTION:
The City of Covington is soliciting sealed proposals from qualified contractors to perform floodplain
restoration and improvement work for the Pace Street Floodplain Restoration Project located in
Covington, Georgia.
The intent of this project is to restore and improve the function of the existing floodplain by removing
accumulated sediment, improving drainage capacity, and stabilizing disturbed areas to reduce future
erosion and maintenance needs. The project is a one-time construction effort at a defined location and
includes all work necessary to achieve a complete and functional restored floodplain.
The Work includes, but is not limited to:
* Excavation and removal of accumulated sediment
* Grading and shaping of the floodplain
* Hauling and proper disposal of excavated materials
* Installation of erosion control measures
* Placement of riprap or other stabilization materials
* Establishment of vegetative ground cover and site restoration
The Contractor shall furnish all labor, equipment, materials, and incidentals necessary to complete the
Work in accordance with the Contract Documents.
This Invitation to Bid outlines the scope of work, submission requirements, and general contract terms.
Contractors are encouraged to review all documents thoroughly and submit a complete and responsive
bid.
SCOPE OF WORK:
The selected Contractor shall furnish all labor, supervision, equipment, materials, tools, transportation,
traffic control, erosion and sediment control measures, and incidentals necessary to complete the Pace
Street Floodplain Restoration Project in accordance with the Contract Documents. The Work includes,
but is not limited to, the following:
1. Sediment Excavation, Hauling, and Placement
* Excavate approximately 3,000 cubic yards of accumulated sediment from the designated
floodplain restoration areas.
* Load, haul, transport, and dispose of excavated material at the City-designated disposal site
located at 185 Piper Road, Covington, Georgia, in accordance with the Contract Documents.
* Perform excavation in wet, dry, or soft soil conditions as encountered.
* Maintain excavation within the limits shown on the plans or as directed by the City.
* Incidental clearing of vegetation, brush, and minor obstructions necessary to perform the Work
shall be considered subsidiary to this item.
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2. Final Grading and Shaping of Floodplain
* Grade and shape the restored floodplain to promote positive drainage and restore floodplain
function.
* Blend disturbed areas into existing grades and eliminate abrupt transitions.
* Establish final grades as shown on the plans or as directed by the City.
* Leave the site in a stable condition suitable for permanent stabilization.
3. Erosion and Sediment Control Installation
* Furnish, install, maintain, repair, and remove temporary erosion and sediment control measures as
required.
* Maintain all erosion control devices throughout construction until permanent stabilization has been
achieved.
* Perform all work in accordance with the Georgia Soil and Water Conservation Commission
(GSWCC) Manual for Erosion and Sediment Control.
4. Seeding, Mulching, and Stabilization
* Permanently stabilize all disturbed areas by seeding, mulching, fertilizer, and other approved
stabilization methods.
* Establish vegetative cover sufficient to minimize erosion and provide long-term site stability.
* Repair areas where stabilization fails to establish prior to final acceptance.
5. Mobilization and Demobilization
* Mobilize all personnel, equipment, materials, and temporary facilities necessary to perform the
Work.
* Demobilize upon completion, including removal of temporary facilities, equipment, and
construction debris.
* Mobilization and Demobilization shall include all costs associated with project startup, site
establishment, and project closeout not otherwise included in other pay items.
6. Riprap Placement
General Requirements
* Coordinate all work with the City of Covington.
* Protect existing utilities, structures, vegetation designated to remain, and adjacent properties from
damage.
* Notify the City prior to beginning major phases of construction and prior to final stabilization.
* Maintain a clean and orderly work site throughout the duration of the project.
* Restore all disturbed areas to a condition equal to or better than that existing prior to construction.
* Furnish all labor, supervision, equipment, materials, transportation, placement, and incidentals
necessary
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* Obtain all permits, licenses, inspections, and approvals necessary to perform the Work, except those
specifically identified as the responsibility of the Owner.
PRE-BID MEETING:
A pre-bid meeting will be held September 3rd, 2026, at 10:00 a.m. at the City of Covington in their office
located at 2194 Emory Street N.W. Covington, GA 30014. Representatives of the City will be available
to discuss the project. Attendance by a representative of each prospective Proposer is mandatory.
Representatives shall sign the official attendance sheet. Only firms represented at the mandatory pre-
bid meeting will be eligible to submit a proposal. The City will transmit to all Respondents such addenda
as City considers necessary in response to questions and discussion arising at the conference. Oral
statements may not be relied upon and will not be binding or legally effective.
COMMUNICATIONS:
The Owner Contact will act as the sole point of contact for this RFP and will administer the RFP process.
All communications should be submitted in writing via email, and specifically reference Pace Street
Floodplain Restoration Project Bid No. 2026-20 in the subject line. This RFP is subject to revision after
the date of issuance via written Addenda. Any such addenda will be distributed directly to known
Respondents via email and posted on the City's website. All questions and responses will be shared by
Addenda in accordance with the dates and times specified in the RFP.
Please direct all questions and Requests for Information (RFIs) to the City's Contact as follows:
Mr. Ryan McCollum
Senior Engineering Technician
City of Covington
2194 Emory Street
Covington, GA 30014
Phone: (770) 385-2064
Email: RMcCollum@cityofcovington.org
Please note that verbal communications with the City's Contact or other individuals are not binding. With
the exception of the City's Contact or specified delegates, no contact with City staff, City administration,
or any public official concerning the RFP during the procurement process is allowed. Violation of this
provision may result in disqualification of Respondent.
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PROCUREMENT SCHEDULE:
The current procurement schedule is as follows:
Issue RFP August 14th, 2026
Pre-Bid Meeting (Mandatory) September 3rd, 2026
Last date for RFI September 17th, 2026 by 3:00 pm
Last date for Addendum September 24th, 2026 by 5:00 pm
Submit RFP October 6th, 2026
All requests for information, addendum and other publication by the city will adhere to the procurement
schedule listed above unless otherwise revised by written addendum.
SUBMISSION REQUIREMENTS:
Submit One (1) hard Copy and One (1) electronic copy on a USB thumb drive in .pdf format, and at the
appropriate date and time listed above to:
City of Covington
Attn: Maranna Gilbert
2194 Emory Street NW
Covington, GA 30014
Submittals may be made in person at City of Covington City Hall, or by UPS or FedEx only, at the
address listed above. Each respondent assumes full responsibility for the timely delivery of its proposal
at the required location Any proposal received after the submittal deadline will be deemed non-
responsive and returned unopened. The delivered package containing the proposal documents must note
"Request for Proposal (RFP) for Pace Street Floodplain Restoration Project" on the envelope.
The submittal packet must include all of the following items:
1. Georgia Business License
2. Evidence of insurance certificate as outlined in this RFP
3. Non-collusion Affidavit (Appendix F)
4. Certification of Non-segregated Facilities (Appendix F)
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5. Contractor's Certification Statement (Appendix F)
6. Contractor Affidavit - E-Verify (Appendix F)
7. Proposal Form (Appendix A)
The City reserves the right to deem any proposal lacking any part of the required documentation as non-
responsive, and to reject it without further consideration.
EVALUATION CRITERIA & SCORING
Proposals will be evaluated according to the criteria below. The City reserves the right to request
additional information, conduct interviews, or negotiate scope and pricing if deemed necessary.
1. Qualifications & Experience - 30 Points
Evaluation will consider:
* Demonstrated experience with floodplain restoration, earthwork, grading, and drainage improvement
projects
* Past performance on municipal or public works projects of similar size and complexity
* Quality, relevance, and completeness of project examples (minimum of three (3) similar projects
within the past five (5) years)
* Experience working in environmentally sensitive areas, including stream buffers or regulated
floodplains
Maximum: 30 points
2. Proposed Approach & Technical Capability - 20 Points
Evaluation will consider:
* Understanding of the project scope, site conditions, and potential challenges (e.g., wet soils, access
constraints, drainage control)
* Proposed methods for excavation, grading, sediment removal, and stabilization
* Approach to erosion and sediment control during and after construction
* Approach to dewatering and maintaining site stability during construction
* Availability and suitability of equipment for performing work in soft or unstable conditions
* Qualifications and experience of key personnel, including superintendent
* Ability to complete the work within the required timeframe
Maximum: 20 points
3. Cost Proposal - 50 Points
Evaluation will consider:
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* Competitiveness and reasonableness of unit prices compared to other proposals and recent similar City
projects
* Clarity, completeness, and organization of the cost proposal
* Overall value to the City in relation to the proposed approach and qualifications
Maximum: 50 points
AWARD
Award will be made to the proposer whose submission provides the best overall value to the City, considering
price and the evaluation criteria outlined in this RFP.
In determining responsibility, the City may consider:
* The Proposer 's experience on similar projects
* Ability to perform the Work within the specified time
* Equipment, personnel, and resources available
* Past performance on public works projects
The City reserves the right to:
* Reject any or all proposals
* Waive informalities or minor irregularities in proposals
* Request additional information from Proposer s to determine responsibility
Conditional proposals will not be accepted.
BONDS
All proposals must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the
Base Bid.
Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the
contract amount, will be required of the successful Proposer and must be provided to the City within ten
(10) days of being notified of the award.
Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia
and listed in the Department of the Treasury, Circular 570, latest edition.
GENERAL INFORMATION:
RECEIPT OF BID:
No proposals received after said time or at any place other than the time and place as stated in the notice
shall be considered.
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WITHDRAWAL OF BID:
A Proposer may withdraw their bid within 72 hours after the bid due date, without prejudice to the
Proposer, by submitting a written request of withdrawal to the City of Covington Purchasing
Department.
Proposals may not be withdrawn for a period of sixty (60) days from the 72-hour deadline.
REJECTION OF BID:
City of Covington may reject any and all proposals and must reject a bid of any party who has been
delinquent or unfaithful in any formal contract with the City of Covington. Also, the right is reserved to
waive any irregularities or informalities in any bid in the proposing procedure. The City of Covington
shall be the sole judge as to which bid is best, and in ascertaining this, will take into consideration the
business integrity, financial resources, facilities for performing the work, and experience in similar
operations of the various Proposer s.
STATEMENT OF EXPERIENCE AND QUALIFICATIONS:
The Proposer may be required, upon request, to prove to the satisfaction of the City of Covington that
he/she has the skill, experience, necessary facilities and ample financial resources to perform the
contract(s) in a satisfactory manner and within the required time. If the available evidence of
competency of any Proposer is not satisfactory, the bid of such Proposer may be rejected. The successful
Proposer is required to comply with and abide by all applicable federal and state laws in effect at the
time the contract is awarded.
NON-COLLUSION AFFIDAVIT:
By submitting a bid, the Proposer represents and warrants that such bid is genuine and not sham or
collusive or made in the interest or in behalf of any person not therein named, that the Proposer has not
directly or indirectly induced or solicited any other Proposer to put in a sham bid, or any other person,
firm or corporation to refrain from proposing and that the Proposer has not in any manner sought by
collusion to secure to that Proposer any advantage over any other Proposer.
DOCUMENTS DEEMED PART OF THE CONTRACT:
The Notice, Invitation to Proposer s, and Instructions for Proposer s, Special Conditions Supplemental
Specifications bid, and addenda, if any, will be deemed part of the contract.
GOVERNING LAWS:
This contract is made under and shall be governed and construed in accordance with the laws of the
State of Georgia.
ERRORS AND OMISSIONS:
The Proposer shall not take advantage of any errors or omissions in this Bid Request, and shall promptly
notify the City of Covington of any omissions or errors found in this document.
OPTION TO AUDIT
Successful Proposer will be required to maintain complete records during the life of the contract and for
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a period of three years after completion of the contract. Such records are to be made available to the City
if officially requested, to be audited by a designated City auditing staff. In such audits reveal
overcharges and/or undercharges, such will be adjusted and compensation made by either party to
correct charges.
TERMS AND CONDITIONS:
Contract Terms:
Contract negotiation shall begin within ten (10) calendar days of the Contractor receiving the Notice of
Award, or as otherwise directed by the City.
The Contractor shall furnish all labor, equipment, and materials necessary to complete the Work as
described in the Contract Documents.
The Contractor shall commence work within ten (10) calendar days after receipt of the Notice to
Proceed, unless otherwise approved by the City
I. Contract Period:
The Contractor shall complete all Work within ninety (90) calendar days following issuance of the
Notice to Proceed, unless otherwise approved in writing by the City. The Contract shall remain in effect
until the Work is completed and accepted by the City.
II. Contract Duration:
The Contractor shall diligently prosecute the Work and achieve Final Completion within ninety (90)
calendar days following issuance of the Notice to Proceed, unless otherwise approved in writing by the
City.
III. Contract Cost:
All pricing submitted in the Contractor's bid shall remain firm for the duration of the project.
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No adjustments to unit prices will be allowed unless approved by the City through a written change
order. Additional work shall not proceed until authorized through an executed Change Order unless
otherwise directed in writing by the City.
IV. Suspension of Work and Termination:
A. Suspension of Work
The City may, at any time and without cause, suspend all or part of the work for scheduling,
operational requirements, or budgetary considerations. Suspension will be issued in writing, with
notification of when work may resume.
B. Termination for Cause
The following, individually or collectively, constitute grounds for termination for cause:
1. Persistent failure to perform work in accordance with the contract documents, including but not
limited to:
* Failure to supply sufficient skilled labor
* Failure to provide suitable materials or equipment
* Failure to meet project schedule requirements
* Failure to adhere to safety, traffic control, or technical standards
2. Disregard for worker safety or public safety
3. Negligence resulting in damage to public or private property
4. Failure to follow required quality control or documentation procedures
If terminated for cause, the Contractor shall be compensated only for work satisfactorily completed as
of the termination date.
C. Termination for Convenience
The City reserves the unrestricted right to terminate this contract, in whole or in part, without cause.
A written notice of termination will be provided a minimum of seven (7) days prior to the effective
termination date.
Upon termination for convenience, the Contractor shall be paid for work verified as complete,
without duplication or entitlement to anticipated profit on unperformed work.
Payment for Work:
VI. Payment for Work
Payment shall be issued only for work completed, inspected, and approved by the City.
* Invoices may be submitted monthly or as approved by the City
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