RFP ? RAILROAD UNDERPASS IMPROVEMENTS PROJECT (AT ATLANTIC AVENUE, CULVER ROAD AND WINTON ROAD) PROJECT NO. 24214

Agency: City of Rochester
State: New York
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: Oct 27, 2023
Due Date: Dec 1, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

RFP – RAILROAD UNDERPASS IMPROVEMENTS PROJECT (AT ATLANTIC AVENUE, CULVER ROAD AND WINTON ROAD) PROJECT NO. 24214

Download the RFP

Overview

The City of Rochester Department of Environmental Services Structures Division is soliciting a Request for Proposals (RFP). The City seeks to enter into a Professional Services Agreement for the design and preparation of engineering reports and construction contract documents. This is a locally funded rehabilitation project that includes the design and preparation of engineering reports and construction contract documents for improvement to railroad underpass at various locations within the City.

Communications

All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary Contact/Project Manager:

Tomas Andino, P.E.
tomas.andino@cityofrochester.gov
585-428-6535

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-Proposal Meeting

A Pre-Proposal Meeting will not be held. Respondents may submit questions as needed following the communication guidelines outlined herein.

Submission Delivery Information

Five (5) proposal hard-copies and one (1) electronic proposal (preferably via USB storage drive) are to be submitted no later than December 1, 2023 at 4:00 p.m. to:

Holly E. Barrett, P.E.

City Engineer

City of Rochester

Department of Environmental Services,

Bureau of Architecture & Engineering

City Hall, 30 Church Street, Room 300B

Rochester, New York 14614

Attachment Preview

REQUEST FOR PROPOSALS FOR:
Railroad Underpass Improvements Project
(at Atlantic Ave, Culver Road and Winton Road)
City Project No. 24214
(Locally Funded Project)
Issued: October 30, 2023
City of Rochester
Department of Environmental Services
Bureau of Architecture and Engineering
Holly E. Barrett, P.E.
City Engineer
Structures
City Hall, 30 Church Street, Room 300B
Rochester, New York 14614
Railroad Underpass Improvements Project
Page 1
TABLE OF CONTENTS
1.0 General Information
Project Location Map
Project Title, Limits and Information
Project Timetable
Submission Delivery Information
Communications
PreProposal Meeting
Preliminary Construction Budget
General
2.0 Project Overview
General Description
Description of Improvements
3.0 Draft Scope of Services
4.0 Proposal Requirements
Overview
Proposal Evaluation Criteria
Basic Services Fee / Hours
Eligibility Qualifications and Requirements
5.0 City Provisions
Living Wage Requirements
Local Preference
MWBE and Workforce Goals (for Professional Service Agreements)
MWBE and Workforce Reporting (for Professional Service Agreements)
Other Criteria
ATTACHMENTS
Exhibit A: Draft City of Rochester – MWBE Form A – MWBE Utilization Plan – Professional
Consultant Services (Draft to be completed and returned)
Exhibit B: Draft City of Rochester – Workforce Staffing Plan Form (Draft to be completed and
returned)
Exhibit C: Consultant Information Form (To be completed and returned)
Exhibit D: Draft Agreement for Professional Services
Railroad Underpass Improvements Project
Page 2
1.0 GENERAL INFORMATION
PROJECT LOCATION MAP:
Railroad Underpass Improvements Project
Page 3
PROJECT TITLE:
Railroad Underpass Improvements Project
PROJECT LIMITS:
Railroad Underpasses at Atlantic Avenue, Culver Road and Winton
Road
PROJECT INFORMATION:
This is a locally funded rehabilitation project that includes the
design and preparation of engineering reports and construction
contract documents for improvements to railroad underpasses
located within the City of Rochester.
For an electronic version of this proposal, please go to the following web site:
http://www.cityofrochester.gov/bidandrfp/
PROJECT TIMETABLE:
It is anticipated that the design will commence in March 2024, based on this projection,
schedule is as follows:
RFP Release
October 30, 2023
PreProposal Meeting
N/A
Deadline for Questions
November 10, 2023 at 1:00 pm
Proposals Due
December 1, 2023 at 4:00 pm
Consultant Selection & Award Notification
Dec. 2023 – Jan. 2024
City Council Approval of Agreement with Consultant February 2024
Agreement Start Date/Notice to Proceed
March 2024
Design and construction timetable:
Draft Design Report and 30% Plans
50% Plans and Draft Engineering Report
90% Plans (ADP) and Final Engineering Report
100% Plans (PS&E)
Bid Phase & Award
Construction Phase Services:
(excluding asbuilt preparation)
Spring 2024
Summer 2024
Fall 2024
November 2024
December 2024 – March 2025
April 2025 – November 2025
A Professional Services Agreement (PSA) resulting from this RFP shall commence on the
agreement start date. The term of the agreement shall extend until three (3) months after the
completion of a two (2) year guarantee inspection of the project.
The dates shown above may be subject to change within the City of Rochester’s sole discretion
and upon written notification as set forth herein.
Railroad Underpass Improvements Project
Page 4
SUBMISSION DELIVERY INFORMATION:
Five (5) proposal hardcopies and one (1) electronic proposal (preferably via USB storage
device). Proposals must be postmarked or received no later than the Proposal Due Date and
Time listed above to:
Holly E. Barrett, P.E., City Engineer
City of Rochester, Department of Environmental Services
Bureau of Architecture & Engineering
City Hall, 30 Church Street, Room 300B
Rochester, New York 14614
COMMUNICATIONS:
All communications by parties who have indicated an intent to submit or have submitted a
proposal in response to this RFP, otherwise known as “Respondents”, shall be sent, in writing,
to the listed City staff person(s) below. This shall include any questions or requests for
clarifications, submission of the proposal, requests for status updates about the proposal
selection process and any other inquiries whatsoever concerning this RFP:
Primary Contact/Project Manager:
Tomas Andino, P.E., Senior Structural Engineer
tomas.andino@cityofrochester.gov
No contact is permitted with any other City staff member with regard to this RFP during the RFP
process unless specifically authorized in writing. Prohibited contact may be grounds for
disqualification.
To ensure that all Respondents have a clear understanding of the scope and requirements of
this RFP, the City will respond to all timely questions submitted via email to the City Contact(s)
by the question deadline stated above. Questions and the responding answers will be sent via
email to all Respondents who have provided an email address to the City Contact and will be
posted on the City’s web page for this RFP.
The City will make every reasonable effort to keep Respondents informed about the RFP
process. Notifications about timeline date changes, amendments to the RFP and other
information about the RFP will be sent by email to Respondents who have provided an email
address to the City Contact(s) and will be posted on the City’s website for this RFP.
The City’s failure to provide timely responses to RFP questions and updated information shall
not delay or invalidate the City’s right to make a decision to award an agreement pursuant to
this RFP.
Railroad Underpass Improvements Project
Page 5

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