RFP# PCS RFP 140: Saratoga County Family Treatment Center Enhanced Parenting Time Services

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 624190 - Other Individual and Family Services
Posted Date: Nov 9, 2023
Due Date: Dec 11, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
rfb/rfp description pre-bid conference bids due addenda

RFP# PCS RFP 140:
Saratoga County Family Treatment Center Enhanced Parenting Time Services

12/11/23
3:00 PM

Required Budget Form

Attachment I

Attachment III

Attachment IV

Attachment Preview

PCS RFP 140 Saratoga County Family Treatment Court Enhanced Parenting Time Services
Issued Thursday, November 9, 2023
Due Monday, December 11, 2023 at 3PM
NEW YORK STATE UNIFIED COURT SYSTEM
Office of Court Administration
Division of Professional and Court Services
Request for Proposals 140
Saratoga County Family Treatment Court
Parenting Time Services
PCS RFP 140 Saratoga County Family Treatment Court Enhanced Parenting Time Services
Issued Thursday, November 9, 2023
Due Monday, December 11, 2023 at 3PM
Contents
Reading this Request for Proposals ........................................................................................................ 1
RFP Articles
I. Background Information and Instructions .................................................................................2
II. Project Information ....................................................................................................................2
III. Award.........................................................................................................................................3
IV. Minimum Qualifications ............................................................................................................3
V. Project Services..........................................................................................................................3
VI. Insurance Requirements.............................................................................................................5
VII. Award Selection Criteria and Method of Award .......................................................................5
VIII. Required Documents..................................................................................................................6
IX. Submission of Proposal............................................................................................................10
X. Questions..................................................................................................................................10
XI. Pre-Bid Conference..................................................................................................................11
XII. General Specifications .............................................................................................................11
Attachments*
Attachment I - Standard Request for Bid Clauses & Forms
Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire
Attachment IV - Procurement Lobbying forms
* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:
http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml
Exhibits
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Document Enclosure Checklist..............................................................................18
Proposal Cover Sheet .............................................................................................19
Vendor Assurance and Conflict-of-Interest Disclosure .........................................20
Insurance Requirements.........................................................................................23
Proposal Rating Tool .............................................................................................26
Appendix B: Terms and Conditions Applicable to Materials Produced Under the
Agreement ..............................................................................................................30
i
PCS RFP 140 Saratoga County Family Treatment Court Enhanced Parenting Time Services
Issued Thursday, November 9, 2023
Due Monday, December 11, 2023 at 3PM
Reading this Request for Proposals
This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.
There are twelve (12) Articles in this main document:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Background Information and Instructions
Project Information
Award
Minimum Qualifications
Project Services
Insurance Requirements
Award Selection Criteria and Method of Award
Required Documents
Submission of Proposal
Questions
Pre-Bid Conference
General Specifications
In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not
included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the
Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The
attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to
submit a “required budget form,” that form is available for download in the same row and column as the Attachments.
Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged
to follow the checklist in Exhibit 1 when assembling their proposal.
Note: Throughout this RFP, the terms, proposer, vendor, and applicant are used interchangeably, as are RFP, bid and
solicitation.
❖❖❖
For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.
If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as
well as Attachment III and Exhibit 4.
For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-
bid conference will be held, please consult Article XI.
For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as
well as Exhibits 1 and 2.
For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal
Rating Tool in Exhibit 5.
Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP
includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).
1
PCS RFP 140 Saratoga County Family Treatment Court Enhanced Parenting Time Services
Issued Thursday, November 9, 2023
Due Monday, December 11, 2023 at 3PM
I. BACKGROUND INFORMATION
The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law
and to achieve the just, fair and timely resolution of all matters that come before our courts. In the
service of our mission, the UCS is committed to operating with integrity and transparency, and to
ensuring that all who enter or serve in our courts are treated with respect, dignity, and professionalism.
We affirm our responsibility to promote a court system free from any and all forms of bias and
discrimination and to promote a judiciary and workforce that reflect the rich diversity of New York
State. More information about the UCS is available at https://www.nycourts.gov.
The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services (DPCS)
is soliciting proposals via this RFP for the purpose of providing enhanced parenting time services to the
Saratoga County Family Treatment Court.
UCS operates adult drug treatment courts throughout the state. Family drug treatment courts identify
parents who have a dependency petition filed against them in which alcohol and/or substance use
contributed to the neglect of their children. A drug court involves an intervention by the court in
cooperation with a team of specialists in social services, treatment, and child welfare professionals in the
local community. In return for enhanced services and support for family re-unification, respondents are
given the option of entering voluntarily into court-supervised treatment.
Coordination of court, treatment and social services to participants requires a specialized combination of
expertise with the justice, substance use, mental health, and social services communities.
II. PROJECT INFORMATION
UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Office of
Juvenile Justice and Delinquency Prevention (OJJDP) (the “Grantor”) to implement a Family Treatment
Court in Saratoga, New York (the “Project”). Pursuant to the terms of the Grant Award, $215,640 is the
maximum available funding for Project Services (as set forth in Article V below) performed during
October 1, 2023 September 30, 2026, provided, however, that such period may be extended upon
mutual agreement of Grantor and UCS (the “Project Term”). UCS reserves the right to request a no-cost
extension of the Project Term from the Grantor.
UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”
for purposes of federal requirements of the Grant Award.
2
PCS RFP 140 Saratoga County Family Treatment Court Enhanced Parenting Time Services
Issued Thursday, November 9, 2023
Due Monday, December 11, 2023 at 3PM
Grant
Number
Jurisdictions
15PJDP-23-
GG-03539-
COAP
Saratoga
County
GRANT CHART
Project Goals
The Saratoga County Family Court will create a Family
Treatment Court (FTC) to provide enhanced parenting time
sessions to substance-affected parents and families appearing
in court under abuse and neglect proceedings. The project goal
is to provide an Enhanced Parenting Time Program, which will
provide specific, curriculum-guided skills for building healthy
family relationships which aids in promoting the family goal of
reunification for those involved with FTC.
Maximum
Available
Grant
Term
Funding
$215,640
III. AWARD
UCS intends to award one contract for a term commencing on or about January 2, 2024, and terminating
on or about September 30, 2026 (“Contract Term”).
Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to
a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)
years from the contract commencement date; or (ii) the complete expenditure of funding available for
Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.
Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,
as it may be amended or extended. UCS and awarded contractor shall communicate regularly
concerning the remaining amount of grant funds and the approximate timing of complete expenditure.
IV. MINIMUM QUALIFICATIONS
Proposals will be considered only from applicants who meet the following minimum qualifications:
Qualified applicants are agencies that possess at least two (2) years of experience in performing
services similar or relevant to those described herein.
Qualified applicants must have the capacity to provide Project Services, including the Required
Staffing, to clients within Saratoga County.
V. PROJECT SERVICES
UCS seeks proposals describing how the applicant will provide the services listed below (“Project
Services”). The selected applicant shall be required to:
1. Deliver enhanced parenting time services to parents by communicating with the Saratoga County
Department of Social Services (DSS), the agency that coordinates the parenting time, to learn
3

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