RFP - Consultant Services for the Home Electrification & Revitalization Opportunity (HERO) Program

Agency: City of Rochester
State: New York
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Apr 19, 2024
Due Date: May 15, 2024
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RFP - Consultant Services for the Home Electrification & Revitalization Opportunity (HERO) Program

Introduction

The City of Rochester is seeking proposals from qualified Consultants to provide program design, monitoring and assessment support for the City of Rochester Home Electrification & Revitalization Opportunity (HERO) program. The HERO program funds the creation of sustainable, all-electric homes for disadvantaged city residents disproportionately burdened by the impacts of climate change and least able to adapt to these impacts. This program is funded through an Environmental Justice Government-to-Government Program (EJG2G) grant from the United States Environmental Protection Agency (EPA).

To download the RFP, click here .

Questions

Please email questions related to this RFP to Shalini Beath, Energy & Sustainability Manager at shalini.beath@cityofrochester.gov by April 26, 2024 at 3:00 PM. To ensure that all Respondents have a clear understanding of the scope and requirements of the RFP, the City will post responses on this web page on by May 1, 2024 at 4:00 PM.

Proposal Submission Deadline

One (1) electronic pdf version of your proposal for this RFP must be received by Shalini Beath ( shalini.beath@cityofrochester.gov ) by 4:00 PM on May 15, 2024 .

Attachment Preview

City of Rochester
Department of Environmental Services
Division of Environmental Quality
Request for Proposals
Consultant Services
City of Rochester Home Electrification & Revitalization Opportunity
(HERO) program
(This project is funded through a grant from the U.S. Environmental Protection Agency (EPA))
Though this project has been funded, wholly or in part, by the EPA, the contents of this
document do not necessarily reflect the views and policies of the EPA.
Release date: April 19, 2024
Date Due: May 15, 2024
Submit Proposals to:
Shalini Beath
Energy and Sustainability Manager
City of Rochester – Division of Environmental Quality
shalini.beath@cityofrochester.gov
I.
PURPOSE
The City of Rochester (City) requests proposals from qualified consultants to provide program
design, monitoring and assessment support for the City of Rochester Home Electrification &
Revitalization Opportunity (HERO) program. The HERO program funds the creation of
sustainable, all-electric homes for disadvantaged city residents disproportionately burdened by
the impacts of climate change and least able to adapt to these impacts. This program is being
funded through an Environmental Justice Government-to-Government Program (EJG2G) grant
from the United States Environmental Protection Agency (EPA).
II. GENERAL BACKGROUND AND INFORMATION
The HERO program will accomplish its goals through collaboration with multiple community-
based groups to complete beneficial electrification and clean energy improvements which
incorporate air-source heat pumps, high levels of insulation and air sealing, heat pump water
heaters, electric appliances, rooftop solar where feasible, and electric vehicle (EV) charging
points into houses rehabilitated through the City’s existing whole-house rehabilitation programs.
Through the HERO program, community education, engagement and outreach about home
electrification and sustainability benefits will be conducted. The program will include monitoring
of the energy cost savings and reduction in greenhouse gas emissions, as well as an evaluation
of the health impact of residents who purchase the rehabilitated homes.
HERO implements strategies identified in the City’s Climate Action Plan and Climate Change
Resilience Plan, including community education and outreach on climate mitigation and
adaptation, beneficial electrification, and adoption of alternative fuel vehicles. By renovating
houses and installing all-electric heating and appliances, the City will advance its climate
mitigation and resiliency objectives. As the air-source heat pumps will provide air- conditioning
as well as heating, residents will be protected from heat stress and risk of serious illness or
death due to extreme heat events. People from underserved communities and vulnerable
populations, who have been disproportionately impacted by the impacts of climate change and
health risks of natural gas use and may have had fewer opportunities to access available
programs, will directly benefit from access to these properties.
Providing these healthy, sustainable homes to disadvantaged first-time low-income homebuyers
and residents, most of whom reside in areas of the City that have been disproportionately
affected by the impacts of climate change and suffer disproportionate rates of asthma and other
respiratory diseases, will benefit these households through improved indoor air quality and the
opportunity to build generational wealth through homeownership. These households will also
benefit from lower utility costs resulting from on-site solar electricity generation (where feasible)
and from lower heating/cooling costs resulting from use of air-source heat pumps combined with
additional insulation. These homeowners will also have the ability to access charging for electric
vehicles, further reducing energy costs as well as greenhouse gas emissions.
The project will improve health outcomes among residents of houses rehabilitated through
HERO. Health results will include reduced risk of asthma and other respiratory diseases
associated with natural gas heating and appliances and reduced incidence of heat- and cold-
related stress.
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Activity
RFP Release
Deadline for questions
Response for questions submitted
Proposals due
Consultant Selection and Award
Notification
Timeline
Time
3:00 pm
4:00 pm
4:00 pm
Date
4/19/2024
4/26/2024
5/1/2024
5/15/2024
Estimated July 2024
The dates shown above may be subject to change within the City of Rochester’s sole discretion
and upon written notification as set forth herein.
III. COMMUNICATIONS
All communications by parties who have indicated an intent to submit or have submitted a
proposal in response to this RFP (“Respondents”), including any questions or requests for
clarifications, submission of the proposal, requests for status updates about the proposal
selection process and any other inquiries whatsoever concerning this RFP shall be sent, in
writing, to the following City staff person (“City Contact”):
Shalini Beath
Energy & Sustainability Manager
shalini.beath@cityofrochester.gov
No contact is permitted with any other City staff member with regard to this RFP during the RFP
process unless specifically authorized in writing. Prohibited contact may be grounds for
disqualification.
Please contact Shalini Beath via email at shalini.beath@cityofrochester.gov with any questions
about this RFP solicitation by 4/26/2024. Any substantive changes to this RFP made
subsequent to the date of issuance will be shared with all potential proposers receiving the RFP
and posted on the City’s web page by 5/1/2024.
To ensure that all Respondents have a clear understanding of the scope and requirements of
this RFP, the City will respond to all timely questions submitted via e-mail to the City Contact by
the question deadline stated above. Questions and the responding answers will be sent via e-
mail to all Respondents who have provided an e-mail address to the City Contact and will be
posted on the City’s web page for this RFP. The City’s failure to timely respond or provide
responses to any questions shall not delay or invalidate the City’s right to make a decision to
award an agreement pursuant to this RFP.
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The City will make every reasonable effort to keep Respondents informed about the RFP
process. Notifications about Timeline date changes, amendments to the RFP and other
information about the RFP will be sent by e-mail to Respondents who have provided an e-mail
address to the City Contact and will be posted on the City’s website for this RFP. The City’s
failure to provide such information shall not delay or invalidate the City’s right to make a decision
to award an agreement pursuant to this RFP.
IV. PROGRAM DESCRIPTION
The HERO program funds the creation of sustainable, all-electric homes for disadvantaged city
residents disproportionately burdened by the impacts of climate change and least able to adapt
to these impacts. The estimated timeframe for program design, implementation, monitoring and
assessment is from July 2024 through June 2027.
The fee for the proposed services is a maximum compensation of $70,000 over a period of three
(3) years. For more details, please refer to section I. Purpose and section II. General Background
and Information.
V. SCOPE OF SERVICES
The City is seeking the services of a Consultant to assist as needed with the development of
specifications for the sustainable improvements to the homes selected for rehabilitation, assist
with the development of a monitoring program to measure the energy cost savings and reduction
in greenhouse gas emissions, and evaluate the health impact of residents who purchase/reside
in the rehabilitated homes. The Consultant will work under the direction of the DEQ Energy and
Sustainability Manager and will work collaboratively with City staff, community based
organizations, the home construction team, and stakeholders as determined by the City. The
Respondent’s proposal shall address each of the following services. The proposal shall address
each of the requested services, using the same identifying language, including any paragraph or
section numbers or letters as used in the RFP. For the purpose of developing the proposal
content, sample specifications for sustainable installations, as well as the monitoring and
assessment components may be estimated for a typically sized, older, single-family or small
multi-family home in Rochester, NY. The Consultant is encouraged to collaborate with others
(sub-consultants) as needed to complete all the required services.
A. Required Services
The Consultant shall provide the following services:
1. Assist as needed with reviewing specifications for sustainable improvements for each home,
including but not be limited to suggesting the appropriate type of
(1) heat pumps for space heating/cooling and water heating; (2) levels of insulation for walls,
attic, basement and other areas of the home; (3) solar panel system size for maximizing
renewable energy generation; (4) additional upgrades to accommodate home electrification
measures such as upgrading the electrical panel and more. This is anticipated to be an "as-
needed basis" service to provide guidance for the construction team during the early stages
of the development of the sustainable home installation work scope.
2. Work with the City to develop guidelines for and conduct monitoring and assessment of the
costs and benefits of the the impacts of the sustainable installations for each home. This
monitoring and assessment should include but not be limited to costs of sustainable
installations, projected energy costs and savings, estimated greenhouse gas emissions
reductions for each home and the total number of homes, and overall impact of the HERO
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program on the community’s awareness of sustainable home improvements.
3. Review contractor and partner provided educational information, FAQs and resources that
the City and its partners can distribute to homeowners to help them understand how to
efficiently use and maintain their all-electric, sustainable home installations.
4. Perform a Program Assessment to measure and monitor the health benefits created by the
project. The Program Assessment scope of work will include:
a. Analyze existing data: CDC Social Vulnerability Index and Census data to identify
vulnerable populations. Review of NYS SPARCS data to look at respiratory/asthma
related hospitalizations.
b. Review local health plans/policies: Monroe County Community Health Assessment (CHA)
and Community Health Improvement Plan (CHIP)
c. Conduct stakeholder interviews: Department of Health staff, asthma/respiratory experts,
home improvement/appliance experts, etc.
d. Conduct a brief literature review: Summary of clean energy upgrades and indoor air
pollution research.
e. Provide recommendations
f. Develop a Health Pathway Analysis: for each recommendation: For each activity (e.g.,
solar panel installation, air-source heat pump installation, all-electric appliances, EV-ready
electrical improvements), describe the immediate impacts, intermediate impacts, and
health outcomes.
5. Attendance at meetings as required by the City.
6. Development of a EPA required Quality Assurance Project Plan (QAPP) and collection and
reporting of data as required by the City, ensuring grant compliance. The City will provide the
Consultant with EPA guidance for the QAPP development, including Guidance for Quality
Assurance Project Plans Using Social Surveys.
7. Coordination with other agencies and organizations to ensure the provision of program
support services as needed by the City.
8. The consultant will prepare a Final Project Report that documents: the project methodology;
program guidelines and specifications for the installation of clean energy improvements; the
health, financial, environmental and other benefits achieved by the program; what each of
the partners learned from the project; and the benefits to City residents and neighborhoods.
The Project report will include recommendations for ways to improve the program if it were
replicated in Rochester or elsewhere.
9. Other program or project support services as reasonably requested by the City and within the
available project budget.
B. Required Deliverables
1. Quality Assurance Project Plan (QAPP).
2. Program monitoring report documenting sustainable home costs and benefits focusing on
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