RFP 26-40-001 Parks & Recreation Archery Range and 3D Archery Trail

__________________________________________________________________________
Request for Proposals (RFP)
RFP 26-40-001
Bartow County Parks and Recreation
Archery Range and 3D Archery Trail
RFP Issue Date: June 2, 2026
Pre-bid Site Visit: June 11, 2026
Proposals Due: July 9, 2026
Submit proposals to:
MAIL COURIER/BY HAND
Attn: Kathy Gill Attn: Kathy Gill
Certified County Clerk Certified County Clerk
RE: Archery Range RE: Archery Range
Bartow County, Georgia Bartow County, Georgia
135 W. Cherokee Avenue, Suite 251 135 W. Cherokee Avenue, Suite 251
Cartersville, GA 30120 Cartersville, GA 30120
Due date and time:
Response must be received by or before 4 PM Eastern Time on
July 9, 2026.
Contact person:
Claire Mulkey
Phone: 770-607-1102
mulkeyc@bartowcountyga.gov
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A. Introduction
Bartow County Parks and Recreation has been awarded a Georgia Department of Natural
Resources grant to construct a 10-lane static archery range, archery pavilion, and a
quarter-mile 3D archery trail featuring 22 unique targets on County-owned greenspace off
of Cass-Pine Log Road NE. The total property tract is ~98.65 acres and the proposed total
disturbed area is 3.11 acres. The scope of work also includes a gravel parking lot, vault
toilet and accessible sidewalks to 6 of the 10 static archery range lanes and restroom
building. The purpose of this RFP is to solicit proposals for the construction of the new
facilities described above.
B. Project Location
Cass Pine Log Road Greenspace (34.29530, -84.78364)
Parcel # 0081-0246-008
Driving Directions (from south)
1. Take I-75 North
2. Take Exit 296
3. At the traffic circle, take the 1st exit onto Cassville White Rd
4. Turn left onto Spring Place Rd NE (0.4 miles)
5. Turn right onto Cass Pine Log Rd NE (0.7 miles)
6. Project site will be approximately 1.6 miles down Cass Pine Log Rd NE to the left.
You will pass the Qcells facility and Great Valley Parkway intersection on the right
immediately before arriving at the greenspace entrance. If you pass Hendricks Rd
on the right, you have gone too far.
Driving Directions (from north)
1. Take I-75 South
2. Take Exit 293 toward White
3. Continue straight onto US-411 N
4. Use the right lane to take the ramp onto I-75 N and follow the "from south"
directions
Nearby facilities
* Hanwha Qcells Georgia, Inc. (251 Qcells Pkwy, White, GA 30184) - approximately
0.2 miles away from project site
* Sosebee Cycling Park (465 Simpson Rd NE, White, GA 30184) - approximately 1
mile away from project site
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C. Background
Bartow County was notified of grant award and cleared to start project activities in
Summer of 2025. A concept report was developed by Croy Engineering, LLC for the grant
application and updated following grant award to include construction drawings and
specifications. These drawings and specifications are included in the RFP solicitation
package. Bartow County is requesting proposals from qualified individuals or firms to
provide construction services for the completed archery facility and supportive amenities
design.
D. Project Oversight
The RFP process will be administered by the Bartow County Grant Writing Department in
collaboration with the Bartow County Parks and Recreation Department. Once selected,
the chosen contractor will begin working directly with Bartow County staff to complete the
Scope of Work. Grant Writing Staff will ensure that project activities satisfy all grant award
requirements and Parks and Recreation Staff will be available as needed to answer on-site
questions. The Contractor will establish communication lines with both County
departments and provide regular progress reports as well as communicate any challenges
as soon as they arise.
E. Scope of Work
Bartow County is requesting proposals from qualified individuals or firms to provide
construction services for the archery facilities, restroom, and parking area as shown in the
construction drawings and specifications. The entire construction scope includes site
work and erosion control, a 10-lane static archery range, archery pavilion, a quarter-mile
3D archery trail featuring 22 unique targets, gravel parking lot, vault toilet, and accessible
sidewalks to 6 of the 10 static archery range lanes and restroom building.
Summary of Contractor Services:
* Site Work
Clear, grub, and grade per drawings; implement E&S controls and NPDES
o
compliance; construct storm drainage and site utilities; restore turf per
specs.
Disturbed area = 3.11 acres total for project. Coordinate earthwork and
o
ES&PC sequencing with civil plans.
* Static Archery Range
Build shooting line, target line(s), backstops/berms, accessible routes,
o
safety signage, and fencing per drawings and range addendum; coordinate
target installation and line striping where applicable.
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* 3D Archery Trail
Construct ~1334 LF (0.25 mi) of mulch trail tread, drainage features, signage,
o
and 22 target paths and 3D target pads/anchors per drawings; protect trees
and sensitive areas and minimize clearing to preserve canopy and hydrologic
"natural" conditions; install wayfinding signage.
* Pavilion
Foundations/slab, heavy timber framing, metal roof, finishes, electrical
o
power/lighting, and receptacles.
* Vault Toilet
Furnish and install CXT Tioga Special with Chase (or approved equal)
o
including excavation, bedding, vault setting, venting, finishes, hardware, and
ADA compliance
* Gravel Parking Area
Subgrade prep, aggregate placement/compaction, drainage and edge
o
stabilization; striping/signage per civil specs/drawings
Targets and signage for static range, 3D trail and facility entrance will be purchased directly
by the County, but installation is included in the contractor's scope of work.
F. Project Timeline
RFP Issue date Tuesday, June 2, 2026
Pre-bid site visit Thursday, June 11, 2026 at 10 AM EST
Deadline for request for Tuesday, June 30, 2026 by 5 PM EST
clarifications/questions
Last response to request for Wednesday, July 1, 2026
clarifications/questions published
Proposals due Tuesday, July 9, 2026 by 4 PM EST
Anticipated award announcement July 2026*
Construction completed December 2026*
*Tentative dates subject to change
G. Pre-bid Site Visit
A site visit will be held on Thursday, June 11, 2026 at 10 AM EST at the project site for
interested prospective bidders. Attendance is not mandatory in order to respond to this
RFP. Please plan to park and meet at the existing gravel driveway shown on the civil plans.
The purpose of this site visit is to review existing site conditions, observe the proposed
locations of the static range, 3D archery trail, pavilion, vault toilet, and bioretention basins,
and allow bidders to ask clarifying questions regarding construction, logistics, sequencing
and access constraints. No verbal statements or interpretations by County personnel shall
be binding and all questions will be recorded and answered in subsequent addenda
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H. Proposal Content
All proposals must include the following information:
* Cover letter that includes primary point of contact and confirmation that the
respondent has examined the full RFP, drawings, specifications, stormwater report
and any applicable addenda
* Completed bid form (included in the RFP attachments)
* Company qualifications including but not limited to firm profile, relevant
experience, project team and licensing and certifications (including proof of
insurance)
* Preliminary construction schedule (can be formatted as a bar chart or Gantt-style
chart, or respondents' alternative preferred format)
* Bid Bond or Certified Funds in the amount of 5% of the proposal cost
* Completed E-Verify Affidavit
I. Budget
Contractors shall fully complete the itemized bid form included in the RFP's attachments
that requests lump sum amounts for Site/Civil and Erosion & Sedimentation Control,
Stormwater BMPs, Static Archery Range, 3D Archery Trail, Pavilion, Vault Toilet, and
Electrical. Information/pricing included in response to this RFP must remain valid for a
minimum of 60 days after the July 9, 2026 response deadline.
J. Eligibility and Selection Criteria
Individuals or firms responding to this RFP:
* May not appear on any list of service providers who are debarred from participating
in federally funded contracts
* Must be in good standing with the State of Georgia
* Must have Errors and Omissions Insurance
* Must have knowledge of state licensure requirements and any other regulatory
criteria which apply to the project as is described within this RFP, including the
Build America, Buy America Act (BABA requires that all iron, steel, manufactured
products, and construction materials used in federally-funded projects for
infrastructure must be produced in the United States. In order to demonstrate
adherence to BABA, BABA certification letters must be provided by all
contractors/vendors providing materials for the project. These BABA certification
letters must include the name and contact details of the contractor/vendor, a
description of the item/product/material being certified, a list of any aspect(s) of the
item/product/material that is not BABA certified, and a signed certification that the
item/product/material is in full compliance with the BABA provisions and that if any
condition occurs that changes the item/product/material's compliance status, the
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contractor/vendor will immediately notify the prime contractor and owner. A sample
certification letter is included in the RFP attachments).
Contractors will be selected using the following scoring system:
* Qualifications and experience of the primary contractor and their staff in relation to
the type of work being requested (25 pts.)
* Overall price (10 pts.)
* Assurances articulated through narrative about contractor's ability to complete
project within desired timeframe (10 pts.)
* Experience working on federally funded projects and demonstrated history of
compliance with all rules and regulations (5 pts.)
K. Method of Selection
The individual or firm will be selected by relevant Bartow County project staff and approved by
the Bartow County Commissioner. After analysis of all information, the project staff will
recommend the most qualified, responsive and suitable firm in order to start contract
negotiations. If successful negotiations cannot be reached, Bartow County reserves the
rights as indicated in the reservations below.
L. Type of Contract
The individual or firm who is awarded the contract as a result of this RFP agrees to sign a
fixed price contract based on the Scope of Work, timeline, and their proposed budget.
M. Insurance and Mandatory Bonding Requirements
All proposals must be accompanied by a Bid Bond or Certified Funds in the amount of 5%
of the proposal cost. Both a Performance and a Payment Bond will be required in an
amount equal to 100% of the Contract Price. Proof of General Liability Insurance and
Workman's Compensation Insurance valued at $1 million will be required with Bartow
County listed as an additional insured.
The Contractor must comply with the provisions of O.C.G.A. Sec. 13-10-91 and must
register and participate in the federal work authorization program (also known as E-Verify
(www.e-verify.gov)). Bidders must submit the required affidavit BEFORE ANY PROPOSAL IS
CONSIDERED. A form affidavit shall be provided as part of the Request for Proposals
package.
N. Reservations
Elected officials serving Bartow County and its associated municipalities reserve the right
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to reject any and all proposals, to negotiate changes in the scope of the work or services to
be provided, to negotiate with any firm, and to otherwise waive any and all technicalities.
Bartow County and its associated municipalities are equal opportunity employers and do
not discriminate against any party on the basis of race, creed, color, national origin, gender
or handicapping condition.
O. Contact
Qualified individuals or firms may email questions to Claire Mulkey
(mulkeyc@bartowcountyga.gov). Proposals are due to the Bartow County Courthouse
(address listed above) by or before 4 PM EST on July 9, 2026. Late proposals will not be
considered.
P. Attachments
To be submitted with RFP response:
1. Bid form
2. E-Verify Affidavit form
3. Sample Bid Bond form (this format is not required, just offered as an example)
To review/reference in RFP response:
4. Civil plan set*
5. Pavilion and Vault Toilet plan set*
6. Architectural/Structural/Electrical Specification Manual*
7. Civil Specifications Manual*
8. Stormwater Management Report*
9. Sample BABA Certification letter
*These are very large files, please email mulkeyc@bartowcountyga.gov directly to request a link to these
plans
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Bartow County Parks and Recreation
Archery Range and 3D Archery Trail
Request for Proposals Attachments
1.Bid Form

BID FORM
BARTOW COUNTY GEORGIA
CASS PINE LOG ARCHERY RANGE & TRAIL
Project Location: Bartow County, GA
The undersigned CONTRACTOR, having examined these documents, and having full knowledge of
the condition under which the work described herein must be performed, hereby proposes that
she/he will fulfill the obligations contained herein in accordance with all instructions, terms,
conditions, and specifications set forth; and that she/he will furnish all required products/services
and pay all incidental costs in strict conformity with these documents for the stated prices as
payment in full.
Bartow County Cass Pine Log Archery Range & Trail Bid Worksheet
Item Unit Measure Price Total
Site/Civil & ESC
Mobilization Lump
sum
ES&PC per plans and specs Lump
sum
Clearing/grubbing and earthwork Lump
sum
Water Utilities Lump
sum
Storm Drainage Structures Lump
sum
ADA concrete spaces Lump
sum
Gravel driveway/parking Lump
construction sum
Demolition complete (remove the Lump
existing driveway) sum
Asphalt pavement in R/W Lump
sum
Pavement signage and striping for Lump
driveway entrance and ADA sum
parking
Installation of railroad-tie Lump
perimeter and wheel stops sum
(materials already on-site)
Turfing/vegetative stabilization per Lump
civil ES&PC notes sum
1

Wood rail fencing Lump
sum
Signage installation (monument Lump
sign, static range signage, 3D trail sum
wayfinding/safety signage)
Stormwater BMPs
Bioretention Filter Area 1 Lump
sum
Bioretention Filter Area 2 Lump
sum
Static Archery Range
Shooting line construction Lump
sum
Target pads & anchors Lump
sum
Concrete lanes and sidewalk Lump
sum
Berms/backstops Lump
sum
3D Archery Trail
Mulch trail construction Lump
sum
3D target station pads/anchors Lump
sum
Pavilion
Foundations/slab/piers Lump
sum
Heavy timber framing Lump
sum
Metal roof system Lump
sum
Benches/guardrails and wood Lump
stain/finish sum
Exterior-rated ceiling fans and Lump
supports sum
Vault Toilet
Furnish and install precast vault Lump
toilet sum
2