RFP for Pigging Services

Request for Proposals (RFP) for
Pigging Services
RFP release date: May 29, 2026
Submission due date: June 16, 2026
Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006
P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246
www.washingtoncountymn.gov
Washington County is an equal opportunity organization and employer

Table of Contents
1. Introduction ...................................................................................................................................................... 3
1.1. Background Information ................................................................................................................................. 3
1.2. Schedule .......................................................................................................................................................... 3
1.3. County Authorized Representative ................................................................................................................. 3
2. Scope of Services and Deliverables ................................................................................................................... 3
2.1. Engineering Estimate & Special Considerations .................................................................................................... 4
2.2. Preliminary Work & Safety Plan ........................................................................................................................... 4
2.3. Job Scope ............................................................................................................................................................ 5
2.4. PPE ...................................................................................................................................................................... 5
3. Proposal Content............................................................................................................................................... 5
3.1. Cover Letter .................................................................................................................................................... 5
3.2. Qualifications and Experience ........................................................................................................................ 6
3.3. Conflict of Interest .......................................................................................................................................... 6
3.4. Fees ................................................................................................................................................................. 6
3.5. References ...................................................................................................................................................... 6
3.6. Appendix A - County's Standard Terms and Conditions ................................................................................ 6
4. Proposal Submittal ............................................................................................................................................ 6
5. Proposal Evaluation and Selection .................................................................................................................... 6
5.1. Evaluation Committee .................................................................................................................................... 7
5.2. Evaluation Criteria .......................................................................................................................................... 7
5.3. Final Selection ................................................................................................................................................. 7
5.4. Conditions of this RFP ..................................................................................................................................... 7
6. Proposal Questions ........................................................................................................................................... 8
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1. Introduction
The purpose of this Request for Proposals (RFP) is for Washington County to secure pigging services to
remove flow restrictions from low spots.
1.1. Background Information
Washington County, Minnesota is the fifth most populous county in Minnesota with a diverse population,
including longtime residents, young professionals and families, and new immigrant communities. Over the
last 20 years, Washington County has experienced rapid growth from a rural, farming community to an
expanding urban area.
The County was established in 1849 and has the powers, duties, and privileges granted counties by state
law, codified in Minn. Stat. 373. The County serves an area of 423 square miles, with an estimated
population of 262,748. The County's fiscal year begins on January 1 and ends on December 31. The County is
governed by a five-member County Board of Commissioners representing separate districts. In addition, the
Offices of County Attorney and Sheriff are elected on a countywide basis.
The County offers a full range of services including property tax administration, law enforcement and
corrections, public works, parks, solid waste management, library, community health, county extension,
human resources, courts, and general administration. The County employs approximately 1,400 employees.
1.2. Schedule
Washington County anticipates the following schedule:
Schedule Due Date
RFP Release Date 5/29/26
Questions Due 6/5/26
Addendum Release Date 6/10/26
Proposals Due 6/16/26
Notification of Award 6/23/26
Commencement Date 7/1/26
Completion Date 10/31/26
1.3. County Authorized Representative
The County Authorized Representative for this RFP is:
Christina Mastro
christina.mastro@washingtoncountymn.gov
2. Scope of Services and Deliverables
The successful Contractor will have the ability to perform all the functions below. Contractors who cannot
provide the full range of requested services may submit a proposal, but must clearly note any services listed
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in this request which would not be provided. Contractors are also encouraged to highlight any services for
which they possess particularly notable qualifications.
2.1. Engineering Estimate & Special Considerations
2.1.1. Scope of Supply
2.1.1.1. All tools, fittings and connections required.
2.1.1.2. Equipment with hoses as required.
2.1.1.3. Project Manager, Site supervisor and technicians. (OQ Certified)
2.1.1.4. Vehicles and support equipment trailer.
2.1.1.5. Freight of equipment and materials to jobsite.
2.1.1.6. Transportation, wages, accommodations and per diems for personnel
2.2. Preliminary Work & Safety Plan
2.2.1. Preliminary Work Plan
The Contractor shall notify the Operations/Building Services Manager(s) prior to
commencing any operation on site. The Contractor will provide any documentation
asked for pertaining to the actual job and/or training responsibilities. The
Contractor and Operations/Building Services Manager(s) will agree on specific
operating procedures abided by both parties in completing work in a safe and
economical manner.
2.2.2. Mobilization & Make-Ready
The Contractor will take the following steps to ensure all assets, material,
chemicals and personnel are mobilized and prepped prior to job start. The
following actions are for a guide:
2.2.2.1. Make-ready equipment, tools and personnel at Contractor facility.
2.2.2.2. Submit Final Procedure, JSA and plot plan.
2.2.2.3. Contractor mobilizes tools and additional support equipment to location.
2.2.2.4. Contractor personnel arrive at location and prepare for rigging.
2.2.2.5. Contractor personnel to receive site specific orientation. (If needed)
2.2.2.6. Contractor to check and prepare support equipment for job.
2.2.3. Cleaning/Pigging
Contractor will use Array of Pigs to clean the pre-specified length of Pipeline. The
following steps are for a guide:
2.2.3.1. Contractor to slowly pig at predetermined rate checking samples in accordance with final
approved procedure.
2.2.3.2. Monitor discharge and intermediate concentrations.
2.2.3.3. If necessary, run additional pigs.
2.2.4. De-rigging
2.2.4.1. Clear line and ensure tasks completed
2.2.4.2. Have Operations/Building Services Manager(s) approve of work completed to scope.
2.2.4.3. Contractor to check and prepare support equipment for transportation.
2.2.5. Demobilization & Completion of Job
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The Contractor shall notify the Owner's Site Supervisor prior to demobilizing.
The Contractor will get verification and appropriate documentation to show
pipeline has been cleaned to the agreed upon parameters. Including but not
limited to the following:
2.2.5.1. Schedule for equipment, tools, and personnel to be removed from facility.
2.2.5.2. Submit final documentation to County.
2.2.5.3. Receive signed site release form.
2.2.5.4. Demobilize back to Contractor Facilities.
2.3. Job Scope
2.3.1. Pre Down
The Contractor will schedule equipment and personnel to prep and clean above
mentioned line to begin on Predetermined Day. Crew will complete site safety
prior to arrival.
2.3.2. Outage
Any outage will be executed by the Building Services Manager and followed by all Contractor
employees
2.3.3. Post
Have contact sign off on service receipts and job close out
2.4. PPE
The Contractor focus on a Safety-First Protocol - All Contractor employees will
have the following Personal Protective Equipment as a minimum:
1. Steel Toed Work Boots.
2. Hard Hat.
3. Fire Resistant Clothing.
4. Safety Gloves.
5. Safety Glasses/Shield if applicable.
6. Ear Plugs.
7. Chemical Clothing if applicable.
3. Proposal Content
The following will be considered minimum contents of the proposal and must be submitted:
3.1. Cover Letter
Introduce the Contractor submitting the proposal and state the Contractor's understanding of the services.
Include name, address, telephone number, and email address of the contact person(s), as well as the names
of any others participating in the proposal.
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3.2. Qualifications and Experience
Provide demonstrated qualifications and experience that proves the ability to perform the services and
meet the requirements of this RFP.
3.3. Conflict of Interest
The Contractor must identify any potential conflict of interest it may have with the County or any other
party or entity that may be affected by the terms of this RFP and responsive proposals. The Contractor
agrees that, should any conflict or potential conflict of interest become known, it will immediately notify the
County of the conflict or potential conflict, and will advise the County whether it will or will not resign from
the other engagement or representation. Unless waived by the County, a conflict or potential conflict may,
in the County's discretion, require withdrawal or rejection of the Contractor's proposal.
3.4. Fees
The proposal shall clearly spell out all fees, including labor, equipment, materials. Project management fees
or professional fees should be itemized apart from hourly labor fees. Indicate if you charge travel time, tool
fees or incidental fees. It is the intention of the County to be able to compare an invoice to the proposal.
3.5. References
Submit three references for organizations currently utilizing your services that are similar in size and with
similar needs as Washington County.
3.6. Appendix A - County's Standard Terms and Conditions
Submit a signed Appendix A as the Contractor to whom the contract is awarded shall be required to comply
with the terms and conditions contained therein.
4. Proposal Submittal
All proposals, once submitted, become the property of the County. They will not be returned to the
Contractor. Submission of a proposal indicates acceptance by the Contractor of the conditions contained in
this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract
between the County and the selected Contractor.
* Proposals will be limited to no more than five (5) pages in length, excluding a cover sheet, a cover
letter, table of contents, and appendices. The font shall be no smaller than 11-point.
* Proposal must be combined as one document, except for the separate fee schedule to ensure fees
can be evaluated independently from technical and qualification components.
All proposals must include Proposal Content set forth in Section 3 and be sent electronically to the County
Authorized Representative.
Contractors must submit to the e-mail address above with a subject line clearly marked as Pigging Services,
no later than May 16, 2026 at 4:00pm CST. Late submittals will not be considered.
5. Proposal Evaluation and Selection
The County will evaluate the information the Contractor provides in response to this RFP.
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* Step one will consist of a review to determine which proposals comply with all mandatory
submission requirements. Non-compliant proposals will, subject to the express and implied rights of
the County, be disqualified and not evaluated further.
* Step two will consist of scoring each compliant response based on the evaluation criteria below.
5.1. Evaluation Committee
The evaluation committee consists of representatives of Washington County.
5.2. Evaluation Criteria
The criteria and assigned weight on which proposals will be evaluated are:
Evaluation Criteria Points
Signed Appendix A Yes /No
Expressed understanding of the services and requirements of 30
this RFP
Qualifications and Experience 30
Cost 20
References 20
Total 100
5.3. Final Selection
The Contractor with the highest evaluated score will be selected. It is anticipated but not guaranteed that
the selection of a Contractor will be completed by June 23, 2026. Following notification of the selected
Contractor, the County reserves the right to negotiate project scope, pricing, and related terms to ensure
alignment with project needs and available resources. It is expected a contract will be executed between
both parties by July 1, 2026.
5.4. Conditions of this RFP
* This RFP process does not obligate the County to award a contract or complete the services.
* The County reserves the right to waive any minor irregularities.
* The County reserves the right to reject any or all proposals.
* The County reserves the right to request additional information or clarifications from Contractors.
* The County reserves the right to interview any, all, or none of the Contractors.
* The County reserves the right to enter into a contract with more than one Contractor.
* If the RFP process concludes by withdrawal, cancellation or rejection of all proposals, the County
reserves the right to issue another RFP for this service.
* The County shall not be liable for any expenses incurred by the Contractor including but not limited
to expenses associated with the preparation and submission of the proposal.
* Proposals submitted become a matter of public record. All data collected, created, received,
maintained, or disseminated for any purposes by the activities of the Contractor because of this RFP
is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as
amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as
Federal Regulations on data privacy.
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6. Proposal Questions
To notify the County of any inconsistency or ambiguity in this RFP and for all questions pertaining to this
RFP, all questions and notifications must be sent via e-mail by June 5, 2026 at 4:00 pm CST to the County
Authorized Representative with the subject "Pigging Services."
Only written questions and notifications will receive responses. Washington County reserves the right to
disregard questions received after June 5, 2026 at 4:00 CST. An addendum will be issued through the same
communication medium as this RFP was originally distributed no later than June 16, 2026.
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Appendix A - County's Standard Terms and Conditions
A contract will be prepared by Washington County upon selection of a firm. The following provisions must be
included in any contract and are non-negotiable.
I. Cost And Payment
The Contractor will provide to the County clear documentation of work completed, dates of work, and
location of work. Contractor invoice(s) will reflect charges in accordance with the Cost Proposal
provided. Contractor invoice(s) will be paid within 30 days of receipt of the invoices providing proper
documentation is presented. Payments made under this Contract shall be in the form of Automated
Clearing House (ACH), check, or Virtual Credit Card (VCC). The County may withhold payment for failure
to provide service to comply with any of the provisions of this agreement; no interest penalty shall
accrue against the County.
Charges such as, but not limited to, mileage reimbursement, fuel, trip or parking charges, consumable
incidental materials, etc. shall be included in the Contractor's overhead and included on the Cost
Proposal provided. These charges will not be reimbursed if labeled as "miscellaneous charges."
II. Nondiscrimination
The Contractor agrees to comply with the nondiscrimination provision set forth in Minnesota Statute
181.59 and not discriminate on the basis of race, creed, color, or national origin. The Contractor's failure
to comply with this requirement may result in cancellation or termination of the Contract, and all money
due or to become due under the Contract may be forfeited for a second or any subsequent violation of
the terms or conditions of this Contract.
III. Compliance with Law
The Contractor shall comply with all applicable Federal law, State statutes, Federal and State
regulations, and local ordinances now in effect or adopted during the performance of the services
herein until completion of said services. Failure to meet the requirements of the above shall be a
substantial breach of the Contract and will be cause for cancellation of this Contract.
IV. Possession of Firearms on County Premises
Unless specifically required by the terms of this Contract or the person it is subject to an exception
provided by 18 USC 926B or 926C (LEOSA) no provider of services pursuant to this Contract or
subcontractors shall carry or possess a firearm on County premises or while acting on behalf of
Washington County pursuant to the terms of this Contract. Violation of this provision is grounds for
immediate suspension or termination of this Contract.
V. Subcontracting and Assignment
The Contractor shall not enter into any subcontract for performance of any services contemplated under
this Contract; nor novate or assign any interest in the Contract, without the prior written approval of the
County. Any assignment or novation may be made subject to such conditions and provisions as the
County may impose. If the Contractor subcontracts the obligations under this Contract, the Contractor
shall be responsible for the performance of all obligations by the subcontractors.
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VI. Subcontractor Prompt Payment
Pursuant to Minnesota Statute 471.425 subd. 4a., Contractor shall pay any subcontractors within 10
days of the Contractor's receipt of payment from the County for undisputed services provided by the
subcontractor. The Contractor shall pay interest of 112 percent per month, or any part of a month, to the
subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly
interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less
than $100, the Contractor shall pay the actual penalty due to the subcontractor. The subcontractor shall
have third party rights under this Contract to enforce this provision.
VII. Data Practices
All data collected, created, received, maintained, or disseminated for any purpose by the activities of the
Contractor, because of this Contract shall be governed by the Minnesota Government Data Practices
Act, Minnesota Statutes Chapter 13 (Act), as amended and the Rules implementing the Act now in force
or as amended. The Contractor is subject to the requirements of the Act and Rules and must comply
with those requirements as if it is a governmental entity. The remedies contained in section 13.08 of the
Act shall apply to the Contractor.
VIII. Audits, Reports, Records and Monitoring Procedures/Records Availability & Retention
Contractor's books, records, documents, and accounting procedures and practices, and other evidence
relevant to this audit clause are subject to the examination, duplication, transcription and audit by the
County and either the Legislative or State Auditor, pursuant to Minn. Stat. 16C.05. The Contractor
agrees to maintain books, records, documents, accounting procedures and practices, and other
evidence relevant to this audit clause for a period of six (6) years from the date services or payment
were last provided or made or longer if any audit in progress requires a longer retention period.
IX. Indemnification
The Contractor agrees it will defend, indemnify, and hold harmless the County, its officers and
employees against any and all liability, loss, costs, damages, and expenses which the County, its officers,
or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful
acts or omissions of the Contractor in the performance of this Contract.
X. Insurance Requirements
The Contractor agrees that it will at all times during the term of this Contract, keep in force the following
insurance protection in the limits specified:
A. Commercial General Liability with Contractual liability coverage in the amount of $1,500,000 per
occurrence with a $3,000,000 aggregate. An excess or umbrella liability policy may be used in
conjunction with primary coverage limits to meet the minimum limit requirements.
B. Pollution Liability in the amount of $2,000,000 per wrongful act or occurrence with a $4,000,000
annual aggregate. Coverage shall be provided for both work performed on site, as well as during
the transport and/or storage of hazardous materials.
C. Automobile coverage in the amount of $1,500,000 on a combined single limit basis and include
hired and non-owned.
D. Worker's Compensation in statutory amount (if applicable) of bodily injury by accident in the
amount of $500,000 each accident, bodily injury by disease in the amount of $500,000 each
employee, and bodily injury by disease in the amount of $500,000 policy limit.
Washington County shall be listed as additional insured as it relates to Commercial General Liability,
Professional Liability, and Automobile Liability.
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