RFP # DPCS 140R: Saratoga County Family Treatment Court Enhanced Parenting Time Services

Agency:	New York State Court System
State:	New York
Type of Government:	State & Local
NAICS Category:	561492 - Court Reporting and Stenotype Services
Posted Date:	Feb 29, 2024
Due Date:	Mar 27, 2024
Solicitation No:	RFP # DPCS 140R
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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DPCS 140R Saratoga County Family Treatment Court Enhanced Parenting Time Services

Issued Tuesday, February 27, 2024

Due Wednesday, March 27, 2024 at 2:00 PM EDT

NEW YORK STATE UNIFIED COURT SYSTEM

Office of Court Administration

Division of Professional and Court Services

Request for Proposals # DPCS 140R

Saratoga County Family Treatment Court

Enhanced Parenting Time Services

DPCS 140R Saratoga County Family Treatment Court Enhanced Parenting Time Services

Issued Tuesday, February 27, 2024

Due Wednesday, March 27, 2024 at 2:00 PM EDT

Contents

Reading this Request for Proposals ........................................................................................................ 1

RFP Articles

I. Background Information and Instructions .................................................................................2

II. Project Information ....................................................................................................................2

III. Award.........................................................................................................................................3

IV. Minimum Qualifications ............................................................................................................3

V. Project Services..........................................................................................................................4

VI. Insurance Requirements.............................................................................................................5

VII. Award Selection Criteria and Method of Award .......................................................................5

VIII. Required Documents..................................................................................................................6

IX. Submission of Proposal............................................................................................................10

X. Questions..................................................................................................................................10

XI. Pre-Bid Conference..................................................................................................................11

XII. General Specifications .............................................................................................................11

Attachments*

Attachment I - Standard Request for Bid Clauses & Forms

Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire

Attachment IV - Procurement Lobbying forms

* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:

http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml

Exhibits

Exhibit 1:

Exhibit 2:

Exhibit 3:

Exhibit 4:

Exhibit 5:

Exhibit 6:

Document Enclosure Checklist..............................................................................19

Proposal Cover Sheet .............................................................................................20

Vendor Assurance and Conflict-of-Interest Disclosure .........................................21

Insurance Requirements.........................................................................................24

Proposal Rating Tool .............................................................................................27

Appendix B: Terms and Conditions Applicable to Materials Produced Under the

Agreement ..............................................................................................................31

DPCS 140R Saratoga County Family Treatment Court Enhanced Parenting Time Services

Issued Tuesday, February 27, 2024

Due Wednesday, March 27, 2024 at 2:00 PM EDT

Reading this Request for Proposals

This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.

There are twelve (12) Articles in this main document:

II.

III.

IV.

VI.

VII.

VIII.

IX.

XI.

XII.

Background Information and Instructions

Project Information

Award

Minimum Qualifications

Project Services

Insurance Requirements

Award Selection Criteria and Method of Award

Required Documents

Submission of Proposal

Questions

Pre-Bid Conference

General Specifications

In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not

included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the

Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The

attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to

submit a “required budget form,” that form is available for download in the same row and column as the Attachments.

Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged

to follow the checklist in Exhibit 1 when assembling their proposal.

Note: Throughout this RFP, the terms, proposer, vendor, and applicant are used interchangeably, as are RFP, bid and

solicitation.



For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.

If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as

well as Attachment III and Exhibit 4.

For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-

bid conference will be held, please consult Article XI.

For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as

well as Exhibits 1 and 2.

For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal

Rating Tool in Exhibit 5.

Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP

includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).

DPCS 140R Saratoga County Family Treatment Court Enhanced Parenting Time Services

Issued Tuesday, February 27, 2024

Due Wednesday, March 27, 2024 at 2:00 PM EDT

I. BACKGROUND INFORMATION

The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law

and to achieve the just, fair and timely resolution of all matters that come before our courts. In the

service of our mission, the UCS is committed to operating with integrity and transparency, and to

ensuring that all who enter or serve in our courts are treated with respect, dignity, and professionalism.

We affirm our responsibility to promote a court system free from any and all forms of bias and

discrimination and to promote a judiciary and workforce that reflect the rich diversity of New York

State. More information about the UCS is available at https://www.nycourts.gov.

The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services (DPCS)

is soliciting proposals via this RFP for the purpose of providing enhanced parenting time services to the

Saratoga County Family Treatment Court.

UCS operates adult drug treatment courts throughout the state. Family drug treatment courts identify

parents who have a dependency petition filed against them in which alcohol and/or substance use

contributed to the neglect of their children. A drug court involves an intervention by the court in

cooperation with a team of specialists in social services, treatment, and child welfare professionals in the

local community. In return for enhanced services and support for family re-unification, respondents are

given the option of entering voluntarily into court-supervised treatment.

Coordination of court, treatment and social services to participants requires a specialized combination of

expertise with the justice, substance use, mental health, and social services communities.

II. PROJECT INFORMATION

UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Office of

Juvenile Justice and Delinquency Prevention (OJJDP) (the “Grantor”) to implement a Family Treatment

Court in Saratoga, New York (the “Project”). Pursuant to the terms of the Grant Award, $215,640 is the

maximum available funding for Project Services (as set forth in Article V below) performed during

April 15, 2024 – September 30, 2026, provided, however, that such period may be extended upon

mutual agreement of Grantor and UCS (the “Project Term”). UCS reserves the right to request a no-cost

extension of the Project Term from the Grantor.

UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”

for purposes of federal requirements of the Grant Award.

DPCS 140R Saratoga County Family Treatment Court Enhanced Parenting Time Services

Issued Tuesday, February 27, 2024

Due Wednesday, March 27, 2024 at 2:00 PM EDT

GRANT CHART

Grant

Number

Jurisdictions Project Goals

15PJDP-23-

GG-03539-

COAP

Saratoga

County

The Saratoga County Family Court will create a

Family Treatment Court (FTC) to provide enhanced

parenting time sessions to substance-affected parents

and families appearing in court under abuse and

neglect proceedings. The project goal is to provide an

Enhanced Parenting Time Program, which will

provide specific, curriculum-guided skills for building

healthy family relationships which aids in promoting

the family goal of reunification for those involved

with FTC.

Maximum

Available

Grant

Term

Funding

$215,640

III. AWARD

UCS intends to award one contract for a term commencing on or about April 15, 2024, and terminating

on or about September 30, 2026 (“Contract Term”).

Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to

a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)

years from the contract commencement date; or (ii) the complete expenditure of funding available for

Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.

Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,

as it may be amended or extended. UCS and awarded contractor shall communicate regularly

concerning the remaining amount of grant funds and the approximate timing of complete expenditure.

IV. MINIMUM QUALIFICATIONS

Proposals will be considered only from applicants who meet the following minimum qualifications:

 Qualified applicants are agencies that possess at least two (2) years of experience in performing

services similar or relevant to those described herein.

 Qualified applicants must have the capacity to provide Project Services, including the Required

Staffing, to clients within Saratoga County.

 Parenting time sessions must be provided within a designated location/venue in Saratoga County.

RFP # DPCS 140R: Saratoga County Family Treatment Court Enhanced Parenting Time Services

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