RFP 91039-25-01 Custodial Cleaning Services

Agency:	Marietta City Schools
State:	Georgia
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services
Posted Date:	Feb 28, 2024
Due Date:	Mar 28, 2024
Solicitation No:	RFP 91039-25-01
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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MARIETTA CITY SCHOOLS

Grant Rivera, Ed.D, Superintendent

250 Howard Street

Marietta, GA 30060

(678) 695-7257

REQUEST FOR PROPOSAL

Custodial Cleaning Services

REQUEST FOR PROPOSAL #:

MATERIAL OR SERVICE:

DUE DATE:

OPENING LOCATION:

91039-25-01

Custodial Cleaning Services

March 28th no later than 10:00 A.M. (Time/Date Stamp)

Marietta City Schools Central Office

250 Howard Street

Marietta, GA 30060

This solicitation may be obtained by emailing a request to Devlin Dennis at ddennis@marietta-city.org.

Any interested firms without internet access may obtain a copy of this solicitation during regular

business hours at Marietta City Schools Central Office, 250 Howard Street, Marietta, GA 30060. If you

experience any problems receiving this solicitation, please call (678) 695-7257.

SPECIAL NOTE TO PROPOSERS

Be sure your name, address, telephone number, email address and fax number has been recorded

with the School System so you will receive copies of any amendments or additions to these Proposal

Specifications.

In addition, all requests for additional information must be made in writing, and emailed to Devlin

Dennis, Executive Secretary (Operations) at ddennis@marietta-city.org. In order to allow all vendors

to use the same information, requests for information will not be honored after March 14, 2024

Proposals will be received at:

Marietta City Schools

Central Office

250 Howard Street

Marietta, GA 30060

Proposals for the material or services specified will be received by Marietta City Schools, at the above

specified location, until the time and date cited.

All other information contained in the proposal shall remain confidential until award is made. If you

need directions to the Central Office, please call (678) 695-7257.

Sealed proposals shall be in the actual possession of the Marietta City Schools, at the location indicated,

on or prior to the exact time and date indicated above. Late proposals may not be considered.

Proposals must be submitted with the Firm’s name and address clearly indicated on the envelope or

within the email including the following statement: Request for Proposal: Custodial Services RFP#

91039-25-01.

All proposals must be written legibly in ink or typewritten. Additional instructions for preparing the

proposal are provided herein.

Bidders are strongly encouraged to carefully read the entire Request for Proposal, instructions, and the

terms and conditions on the attached sheets. Failure to adhere to these instructions and term and

conditions may result in rejection of bid.

Table of Contents

Introduction ......................................................................................................................................4

Minimum Qualifications ....................................................................................................................4

Calendar of Events ............................................................................................................................4

Instructions .......................................................................................................................................5

Standard Terms and Conditions .........................................................................................................6

Additional Conditions ......................................................................................................................12

Scope of Work and Specifications ....................................................................................................19

Selection Criteria .............................................................................................................................22

Bidder Response Form ....................................................................................................................23

References ......................................................................................................................................24

Attachment 1 – Cleaning Standards/APPA Appearance Level Definitions ..........................................25

Attachment 2 – Floor Plans ..............................................................................................................34

Attachment 3 – Square Footages .....................................................................................................52

INTRODUCTION

Marietta City Schools has issued this Request for Proposal; hereafter referred to as “RFP”, except

where noted for clarity, for the purpose and intent of obtaining bid responses from licensed, qualified

firms to provide to provide custodial services for fifteen (15) school district facilities.

Marietta City Schools reserves the right to waive technicalities, to accept or reject any and all proposals

and to waive any irregularity in proposals received, to award the entire bid to one bidders or to

multiple bidders or to make awards by group or location, whichever is in the best interest of Marietta

City Schools; hereafter referred to as “MCS”, except where noted for clarity.

Marietta City Schools is an equal opportunity employer.

All questions concerning this RFP should be directed to Charles Gardner, Chief Operations Officer,

Marietta City Schools. All inquiries must be in writing and emailed to cgardner@marietta-city.org.

MINIMUM QUALIFICATIONS

•

Each bidder should provide evidence of a current, valid Georgia Business License with

each bid submittal. A photocopy of your business license is acceptable.

•

Bidders shall also submit the completed “Georgia Security and Immigration Compliance

Act OCGA 13-10-90” document.

CALENDAR OF EVENTS

ACTION

Announcement/Issuance of RFP

Bid submission deadline

Bid Opening/Evaluation Period

Finalist Interviews

Recommendation to BOE (projected)

Contract Initiation

DATE/DEADLINE

February 28, 2024

March 28, 2024 10:00 A.M.

March 28, 2024 2:00 P.M.

March 29, 2024 10:00 A.M. -

12:00 P.M.

April 16, 2024

July 1, 2024

INSTRUCTIONS

1. All proposals must be either typewritten or filled in with pen, and must be signed in ink by an

officer or employee having authority to bind the company or firm. The signatory of the bid must

initial corrections or changes on any document. Bidders will not be allowed to modify their

proposals after designated closing date and time.

2. Bidders should provide all of the information required on all forms and shall sign the Standard

Terms and Conditions.

3. The bid submitted by the vendor in response to this solicitation shall constitute an offer which

shall remain open for acceptance by Marietta City Schools for a period of 90 days from the date of

opening.

4. Sealed proposals shall be in the actual possession of the Marietta City Schools, at the location

indicated, on or prior to the exact time and date indicated above. Late proposals may not be

considered. Proposals must be submitted with the Firm’s name and address clearly indicated on

the envelope or within the email including the following statement: Request for Proposal:

Custodial Services

5. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called

for in the RFP, may be treated as non-responsive and may not be considered for award.

6. In the event there is a discrepancy between the unit price and extended price, the unit price shall

govern.

7. Any reference to quantities or dollar amounts is provided as an estimate only, and shall not serve

to obligate MCS to purchase any minimum amount; nor shall any such reference serve to

establish any maximum amount the bidders are required to furnish.

8. Proposals containing provisions for late or interest charges will not be considered.

9. Prepayment and/or progress payment requirements contained in responses will be treated as

non-responsive and will not be considered.

10. MCS reserves the right to amend this RFP prior to the due date.

11. Any contract awarded pursuant to this RFP will be awarded to the most responsive and

responsible bidder who provides the bid that is within the budget parameters for the project and

whose bid response meets the requirements and criteria set forth in this RFP.

12. Purchases of the Marietta City Schools are not subject to sales taxes. Tax exempt certificates will

be furnished upon request.

RFP 91039-25-01 Custodial Cleaning Services

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