Request for Quote 480462 - Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed

Agency:	ENERGY, DEPARTMENT OF
State:	New York
Type of Government:	Federal
FSC Category:	T - Photographic, Mapping, Printing, and Publications Services
NAICS Category:	541513 - Computer Facilities Management Services
Set Aside:	No Set aside used
Posted Date:	Aug 12, 2026
Due Date:	Aug 25, 2026
Solicitation No:	BSA-RFQ-480462
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Active

Contract Opportunity

Notice ID

BSA-RFQ-480462

Related Notice

Department/Ind. Agency

ENERGY, DEPARTMENT OF

Sub-tier

ENERGY, DEPARTMENT OF

Office

BROOKHAVEN NATL LAB -DOE CONTRACTOR

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General Information View Changes

Contract Opportunity Type: Solicitation (Updated)
Updated Published Date: Aug 12, 2026 11:04 am EDT
Original Published Date: Aug 11, 2026 01:24 pm EDT
Updated Date Offers Due: Aug 25, 2026 04:00 pm EDT
Original Date Offers Due: Aug 25, 2026 04:00 pm EDT
Inactive Policy: 15 days after date offers due
Updated Inactive Date: Sep 09, 2026
Original Inactive Date: Sep 09, 2026
Initiative:
- None

Classification

Original Set Aside: No Set aside used
Product Service Code: T016 - PHOTO/MAP/PRINT/PUBLICATION- AUDIO/VISUAL
NAICS Code:
- 541513 - Computer Facilities Management Services
Place of Performance:
Upton , NY 11973

USA

Description

The Contractor shall provide comprehensive maintenance, technical support, preventive maintenance, remote diagnostics, software maintenance, warranty coordination, and related support services for the existing Cisco, Poly, and associated Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed throughout Brookhaven National Laboratory (BNL).

A detailed inventory of covered equipment and systems will be provided as an attachment to the resulting agreement. The Contractor shall furnish all labor, supervision, tools, expertise, and resources necessary to maintain the operational readiness, reliability, and performance of the designated VTC systems.

Support services shall include, but are not limited to, the following equipment and components:

Conference room VTC and collaboration systems

Cameras, microphones, speakers, displays, and related peripherals

Video conferencing codecs and control systems

Network connectivity components dedicated to or supporting VTC operations

Software, firmware, licensing, and operating systems associated with supported VTC platforms

Integrated AV/VTC components and accessories necessary for system functionality

The Contractor shall provide proactive and reactive support services, including troubleshooting, repair coordination, system diagnostics, software and firmware updates, configuration assistance, performance optimization, and manufacturer warranty support as applicable.

Services shall be performed in a manner that minimizes disruption to BNL operations and ensures continued availability of critical conferencing and collaboration capabilities.

Attachments/Links

Contact Information

Contracting Office Address

P.O. Box 5000
Upton , NY 11973
USA

Primary Point of Contact

Jamie Whitehead
jwhitehea@bnl.gov

Secondary Point of Contact

History

Aug 12, 2026 11:04 am EDTSolicitation (Updated)
Aug 11, 2026 01:24 pm EDT Solicitation (Original)

Request for Quote 480462 - Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed

Description

Related Document

See Also