Request for Proposals: RFP 25-009 - Janitorial Service Addendum 2

Agency:	City of Powder Springs
State:	Georgia
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services
Posted Date:	May 15, 2025
Due Date:	May 16, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Request for Proposals: RFP 25-009 - Janitorial Service

The City of Powder Springs (the “City”) invites sealed proposals from qualified janitorial service providers to deliver routine cleaning, periodic deep cleaning, and on‑call services at designated municipal facilities. Proposers must meet or exceed the requirements of this RFP and submit proposals by May 16, 2025 at noon EDT.

A mandatory site visit will be held May 1 at 9 a.m. at Public Works City Yard, 3006 Springs Industrial Drive, Powder Springs.

Questions regarding this RFP must be submitted by May 9, 2025, at noon EDT.

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Request for Proposal - RFP Bid # 25 -009

Janitorial Service RFP

City of Powder Springs, Georgia

Issued by:

City of Powder Springs

4484 Marietta Street

Powder Springs, GA 30127

1 | INTRODUCTION

The City of Powder Springs (the “City”) invites sealed proposals from qualified janitorial service providers

to deliver routine cleaning, periodic deep cleaning, and on‑call services at designated municipal facilities.

Proposers must meet or exceed the requirements of this RFP and submit proposals by the deadline noted

in the forthcoming Addendum.

2 | BACKGROUND

Powder Springs is a 7‑square‑mile municipality in southwest Cobb County with roughly 15,758 residents.

Maintaining safe, clean, and welcoming facilities is vital to City operations and public perception;

therefore, the City seeks a high‑performing Contractor with proven expertise in comprehensive custodial

programs.

3 | SCOPE OF WORK

3.1 Service Locations & Frequency

Facility

Address

Frequency

City Hall

4483 Pineview Dr.

2× per week

Police Department

1114 Richard D. Sailors Pkwy.

2× per week

Public Works

3006 Springs Industrial Dr.

1× per week

Ford Center – Bldg 1 (Theater)

4181 Atlanta Street

1× per week

Ford Center – Bldg 2 (Rec Hall)

4181 Atlanta Street

1× per week

Ford Center – Bldg 3 (Senior Ctr.) 4181 Atlanta Street

1× per week

Ford Center – Bldg 4 (Papa Morris) 4181 Atlanta Street

1× per week

Linear Park Comfort Station

1301 Richard D. Sailors Pkwy. 5× per week (Tu‑Th, Sa‑Su)

Powder Springs Park Comfort

Station

3899 Brownsville Rd.

5× per week (Tu‑Th, Sa‑Su)

Amphitheatre

4485 Pineview Dr.

5× per week (Tu‑Th, Sa‑Su)

Auxiliary Building

4426 Marietta St.

1× per week

3.2 Detailed Task Requirements

A. General Facilities (Offices, Hallways, Conference Rooms, Council Chambers, Waiting

Areas)

● Interior Door & Vision Panels: Clean both sides every visit—no smudges/fingerprints.

● Dust and polish furniture, fixtures, windowsills, blinds; disinfect high‑touch points.

● Floor Care

○ Sweep/dust‑mop hard floors; damp‑mop with approved disinfectant.

○ Vacuum carpets, including edges/under furniture.

○ Spot‑clean spills as needed.

○ Carpet Shampoo/Extraction: Semi‑annual hot‑water extraction (or approved

low‑moisture method).

● Monthly: Detail clean blinds, interior shutters, and high‑reach vents below 10 ft.

B. Restrooms & Break Rooms/Kitchenettes

● Disinfect toilets, urinals, sinks, countertops, partitions, and showers each visit.

● Sweep and mop floors with hospital‑grade disinfectant.

● Remove soap scum, mold, hard‑water deposits monthly.

● Break rooms: Clean counters, sinks, tables, exterior appliances; empty trash/replace liners.

C. Entrances, Lobbies, Elevators, Staircases, Parking Structures

● Clean all glass doors, sidelights, frames, thresholds every visit.

● Polish lobby furniture; vacuum walk‑off mats.

● Elevators: Vacuum floors; clean panels, buttons, tracks, interior glass.

● Staircases: Remove debris; damp‑mop treads/risers/landings; disinfect rails, hardware.

D. Specialized & Deep‑Cleaning Tasks

Task

Minimum

Frequency

Notes

High Dusting (surfaces > 10

ft)

Monthly

Includes tops of door frames, HVAC diffusers,

light fixtures, exposed conduits.

Interior Glass Washing

Quarterly

Full wash of all interior windows, partitions,

sidelights; streak‑free finish.

Carpet Shampoo / Hot‑Water Semi‑Annual

Extraction

All carpeted square footage; schedule after

hours.

Hard‑Floor Machine Scrub & Semi‑Annual

Re‑finish

Strip/recoat or scrub/recoat VCT, LVT, terrazzo,

sealed concrete.

Upholstery Cleaning

Annual (or

As‑Needed)

Spot‑clean fabric panels, conference & lobby

seating.

Event / Emergency Response On‑Call

Bill at hourly rate in Section 7.

3.3 Supplies & Materials

Provided by City: trash‑can liners, hand towels, toilet paper, hand soap.

Provided by Contractor: all chemicals/equipment (submit SDS & product list for approval).

Use environmentally preferable products where feasible.

3.4 Contractor & Staffing Requirements

● All staff must be direct employees, bonded, insured, background‑checked.

● Uniforms with company logo; visible ID badge.

● On‑site supervisor during service hours; primary liaison to City Facilities Maintenance Supervisor.

● Mandatory safety & chemical‑handling training.

3.5 Service Hours, Scheduling & Coordination

● Routine cleaning after 5 p.m. on regular business days unless otherwise approved.

● Specialized quarterly/semi‑annual tasks scheduled after hours or weekends.

● No service on City‑observed holidays; make‑up service next business day.

● City reserves right to modify schedules with reasonable notice.

3.6 Performance & Quality Control

● Daily Checklist signed by on‑site supervisor and left in designated logbook.

● Periodic Verification Logs for high dusting, glass washing, carpet extraction, hard‑floor

refinishing due within 48 hrs of completion.

● The City will conduct random inspections. Non‑conformance may trigger re‑work at Contractor

expense, penalties, or termination.

4 | PROPOSAL SUBMISSION REQUIREMENTS

1. Cover Letter – summarize interest and designate authorized contact.

2. Company Background – legal name, local address, size, years in business, key personnel.

3. Relevant Experience – comparable contracts, at least two references.

4. Technical Proposal – describe methods, equipment, QA/QC, schedule flexibility, contingency

plans.

5. Pricing Forms – Section 7.

6. Documentation – insurance certificates; signed E‑Verify/Immigration affidavits; any additional

City forms.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Request for Proposals: RFP 25-009 - Janitorial Service Addendum 2

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