Request for Proposals for the Collection of Delinquent Municipal Motor Vehicle Taxes

Agency:	Town of Cheshire
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 561440 - Collection Agencies 562111 - Solid Waste Collection
Posted Date:	Mar 14, 2024
Due Date:	Apr 8, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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LEGAL NOTICE

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS FOR THE

COLLECTION OF DELINQUENT MUNICIPAL

MOTOR VEHICLE TAXES

March 14, 2024

The Town of Cheshire seeks sealed proposals for the collection of delinquent

municipal motor vehicle taxes, pursuant to Conn. Gen. Stat. § 12-166. The amount

due to the Town on these taxes is estimated to be between $200,000.00 and

$500,000.00. The Town will receive proposals until 2:00 P.M. local time on Monday,

April 8, 2024. At that time proposals will be opened.

The documents comprising the Request for Proposals may be obtained on the Town’s

website, www.cheshirect.org, under “Bids & RFPs.”

The Town reserves the rights to amend or terminate this Request for Proposals, accept

all or any part of a proposal, reject all proposals, waive any informalities or non-

material deficiencies in a proposal, and award the proposal to the proposer that, in the

Town’s judgment, will be in the Town’s best interests.

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS FOR

THE COLLECTION OF DELINQUENT MUNICIPAL

MOTOR VEHICLE TAXES

Proposal Number:

Proposal Opening Date:

Proposal Opening Time:

Proposal Opening Place:

# 2324-24

Monday, April 8, 2024

2:00 P.M. local time

Cheshire Town Hall, Room 210

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The Town of Cheshire, Connecticut (the “Town”) seeks written, sealed proposals from interested

parties for the collection of delinquent municipal motor vehicle taxes pursuant to the provisions of

Connecticut General Statute § 12-166. The amount due to the Town on these delinquent taxes is

estimated to be between $200,000.00 and $500,000.00.

One (1) original and four (4) copies of sealed proposals must be received in the Cheshire Town Hall,

Town Manager’s Office, Room 221, by the date and time noted above. The Town will not accept

submissions by e-mail or fax. The Town will reject proposals received after the date and time noted

above.

The documents comprising this Request for Proposals may be obtained on the Town’s website,

www.cheshirect.org, under “Bids & RFPs.” Each proposer is responsible for checking the

Town’s website to determine if the Town has issued any addenda and, if so, to complete its

proposal in accordance with the RFP as modified by the addenda.

Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening

date.

The Town reserves the rights to amend or terminate this Request for Proposals, accept all or any

part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a

proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the Town’s

best interests.

This Request for Proposals (“RFP”) includes:

- Standard Instructions to Proposers

- Specifications

- Proposal Form

- Proposer’s Legal Status Disclosure Form

- Proposer’s Certification Form Concerning Equal Employment Opportunities

and Affirmative Action Policy

- Proposer’s Non-Collusion Affidavit Form

- Addenda, if any

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TOWN OF CHESHIRE, CONNECTICUT

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Cheshire, Connecticut (the “Town”) seeks written, sealed proposals from interested

parties for the collection of delinquent municipal motor vehicle taxes, pursuant to the provisions of

Connecticut General Statute § 12-166. The amount due to the Town on these delinquent taxes is

estimated to be between $200,000.00 and $500,000.00.

This RFP is not a contract offer, and no contract will exist unless and until a written contract is

signed by the Town and the successful proposer.

Interested parties should submit a proposal in accordance with the requirements and directions

contained in this RFP. Proposers are prohibited from contacting any Town employee, officer

or official concerning this RFP, except as set forth in Section 6, below. A proposer’s failure to

comply with this requirement may result in disqualification.

If there are any conflicts between the provisions of these Standard Instructions to Proposers and any

other documents comprising this RFP, these Standard Instructions to Proposers shall prevail.

2. RIGHT TO AMEND OR TERMINATE THE RFP

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend,

or terminate this RFP if the Town determines it is in the Town’s best interests. Any such action

shall be affected by a posting on the Town’s website, www.cheshirect.org, under “Bids & RFPs.”

Each proposer is responsible for checking the Town’s website to determine if the Town has

issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified

by the addenda.

3. KEY DATES

Proposal Opening:

Monday, April 8, 2024.

Interviews:

The week of April 11, 2024

Preliminary Notice of Award:

April 15, 2024

Contract Execution:

On or before April 30, 2024

The Preliminary Notice of Award, Interviews, and Contract Execution dates are anticipated, not

certain, dates.

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4. OBTAINING THE RFP

All documents that are a part of this RFP may be obtained on the Town’s website,

www.cheshirect.org. under “Bids & RFPs.”

5. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be received in the Cheshire Town Hall, Town Manager’s Office, Room 221, 84

South Main Street, Cheshire, CT 06410 prior to the date and time the proposals are scheduled to be

opened publicly. Postmarks prior to the opening date and time do NOT satisfy this condition. The

Town will not accept submissions by e-mail or fax. Proposers are solely responsible for ensuring

timely delivery. The Town will NOT accept late proposals.

One (1) original and four (4) copies of all proposal documents must be submitted in sealed, opaque

envelopes clearly labeled with the proposer’s name, the proposer’s address, the words

"PROPOSAL DOCUMENTS,” and the Proposal Title, Proposal Number and Proposal

Opening Date. The Town may decline to accept proposals submitted in unmarked envelopes that

the Town opens in its normal course of business. The Town may, but shall not be required to, return

such proposal documents, and inform the proposer that the proposal documents may be resubmitted

in a sealed envelope properly marked as described above.

Proposal prices must be submitted on the Proposal Form included in this RFP. All blank spaces for

proposal prices must be completed in ink or be typewritten; proposal prices must be stated in both

words and figures. The person signing the Proposal Form must initial any errors, alterations, or

corrections on that form. Ditto marks or words such as “SAME” shall not be used in the Proposal

Form.

Proposals may be withdrawn personally or in writing provided that the Town receives the

withdrawal prior to the time and date the proposals are scheduled to be opened. Proposals are

considered valid, and may not be withdrawn, cancelled or modified, for sixty (60) calendar days

after the opening date, to give the Town sufficient time to review the proposals, investigate the

proposers’ qualifications, secure any required municipal approvals, and execute a binding contract

with the successful proposer.

An authorized person representing the legal entity of the proposer must sign the Proposal Form and

all other forms included in this RFP.

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6. QUESTIONS AND AMENDMENTS

Questions concerning the process and procedures applicable to this RFP are to be submitted in

writing (including by e-mail) and directed only to:

Name:

Department:

E-mail:

Arnett Talbot, Assistant Town Manager

Town Manager’s Office

atalbot@cheshirect.org

Questions concerning this RFP’s Specifications are to be submitted in writing (including by

e-mail) and directed only to:

Name:

Title:

E-mail:

Anne Marie Burr, CCMC, CCMO

Collector of Revenue

aburr@cheshirect.org

Proposers are prohibited from contacting any other Town employee, officer or official,

concerning this RFP. A proposer’s failure to comply with this requirement may result in

disqualification.

The appropriate Town representative listed above must receive any questions from proposers no

later than seven (7) business days before the proposal opening date. That representative will confirm

receipt of a proposer’s questions by e-mail. The Town will answer all written questions by issuing

one or more addenda, which shall be a part of this RFP and the resulting Contract.

At least four (4) calendar days prior to proposal opening, the Town will post any addenda on the

Town’s website, www.cheshirect.org, under “Bids & RFPs.” Each proposer is responsible for

checking the website to determine if the Town has issued any addenda and, if so, to complete

its proposal in accordance with the RFP as modified by the addenda.

No oral statement of the Town, including oral statements by the Town representatives listed above,

shall be effective to waive, change or otherwise modify any of the provisions of this RFP, and no

proposer shall rely on any alleged oral statement.

7. ADDITIONAL INFORMATION

The Town reserves the right, either before or after the opening of proposals, to ask any proposer to

clarify its proposal or to submit additional information that the Town in its sole discretion deems

desirable.

8. COSTS FOR PREPARING PROPOSAL

Each proposer’s costs incurred in developing its proposal are its sole responsibility, and the Town

shall have no liability for such costs.

9. OWNERSHIP OF PROPOSALS

All proposals submitted become the Town’s property and will not be returned to proposers.

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Request for Proposals for the Collection of Delinquent Municipal Motor Vehicle Taxes

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