Request for Proposal: RFP 25-005 - Grounds Maintenance and Landscaping Services Addendum 1

Agency:	City of Powder Springs
State:	Georgia
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Mar 24, 2025
Due Date:	Apr 4, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Request for Proposal: RFP 25-005 - Grounds Maintenance and Landscaping Services (Proposal deadline noon Friday, April 4, 2025)

The City of Powder Springs invites proposals from qualified and experienced individuals with expertise in providing grounds maintenance and landscaping services in the City of Powder Springs. The successful proposer will be responsible for providing grounds maintenance and landscaping task on City owned facilities, grounds, assigned streets and medians.

Sealed statements and proposals shall be received by no later than noon EDT on Friday, April 4, 2025, at 1114 Richard D. Sailors Parkway, sent to the attention of Kelly Axt, City Clerk. Late submittals will not be accepted.

The deadline for submission of questions shall be noon on Monday, March 31, 2025. All questions shall be submitted to the attention of Kelly Axt, City Clerk, at kaxt@CityofPowderSprings.org .

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City of Powder Springs

P.O. Box 46/4484 Marietta Street

Powder Springs, Georgia 30127

INVITATION TO BID:

Request For Proposals (RFP# 25-005)

Grounds Maintenance & Landscaping Services

1. Introduction

The City of Powder Springs is seeking competitive sealed proposals for Grounds

Maintenance Contract Services. It is the intent of the City to contract for these services

through an annual contract. Grounds Maintenance Contract Services covered under this

agreement shall include General Specifications, Detailed Specifications, and Landscape

Maintenance Tasks. This contract/agreement shall cover the below listed City owned

facilities, grounds, assigned streets, and medians as follows:

• City Hall/Municipal Court – 4483 Pineview Street

• Temp City Hall – 4426 Marietta Street

• Thurman Springs Park – Mulch in the bays – Only. All other needs for this park will be

handled internally including the parking lot bays connected to the park

• Ford Center Complex- Library/CAC/Senior Center – 4181 Atlanta Street

• Linear Park – From basketball court to Skate Park and surrounding slopes; slopes from

basketball area to concession building.

• Butner Park

• Seven Springs Museum at Bodiford House

• Silver Comet Access at Dillard Street & Climbing Tower

• Lynn Drive from Old Lost Mountain to Thurman Springs Park

• Pineview Dr from Lynn Drive to Jackson Way Ext

• Triangles of OLM & Dallas/PS & OLM/Jackson Way

• Police Headquarters - 1114 Richard Sailors Parkway

• Lancer Park

• Marietta Street – Old Lost Mountain Road to PS Road

• Lewis Road – US 278 to Marietta Street & Lewis Ext

• Seven City Gateways/City Signs – includes all landscaped areas around the signs:

o Gateway - Eastbound US 278 at city limits

o Gateway - Old Austell Rd. and Austell Powder Springs Rd.

o Gateway - Southbound New Macland Rd.

o Lewis Road at US 278 (one sign on each side, lighted)

o Area around “Historic Downtown” sign, Old Lost Mountain Rd. at Dallas Powder

Springs Rd.

o Information sign/landscaped area - Oakview Road at Marietta St.

• Hopkins Disc Golf Park

• Hopkins Pedestrian Park

RFP, page 1

• RD Sailors Parkway

• Dallas/Powder Springs Road

• New Macland Road from Fred Brady Bridge to Macedonia

• Austell PS Road across from Dollar General/Martin’s Shopping Center

• Cemetery off Jackson Way

• Powder Springs Road from RD Sailors to City Limits

• Pre and Post Emergent at Linear Park

• Flower coloring to planters at Marietta St.

• Flower coloring at Thurman Springs Park

The purpose of these specifications is for the procurement of grounds maintenance

services requested by the City of Powder Springs for the assigned areas/facilities and

various City medians/sidewalks within the city limits. Answers to questions will be

posted as RFP# 25-005. Addenda to the bid will be posted on the city’s web site.

The deadline for submission of questions shall be 12:00 noon EST on Monday, March

31, 2025. All questions shall be submitted to the attention of Kelly Axt, City Clerk, at

kaxt@CityofPowderSprings.org. Vendors shall submit an original and four (3) copies of

the proposal along with an electronic copy of the proposal.

Sealed proposals shall be submitted to City Hall at 4426 Marietta Street, Powder

Springs, Georgia 30127, prior to 12:00 noon EST, Friday, April 4, 2025. No proposals

will be accepted after the 12:00 noon deadline. Proposals shall be sent to the attention

of:

Dwayne Eberhart, Public Works Director

4426 Marietta Street

Powder Springs, GA 30127

2. Performance Period/Term of Agreement

The term of this agreement shall be for one year beginning on the date the annual

seasonal contract is issued with an option, determined by the City, to renew at the same

terms and conditions for an additional one-year period. Also, the City of Powder Springs

reserves the right to cancel the agreement and/or contract with thirty (30) days written

notice for any reason deemed by the City with no right to appeal. This contract may be

renewed, upon agreement by both parties, for three (3) additional one-year periods. All

prices quoted shall remain firm for the first two (2) years of this agreement. The

specifications included herein are based on requirements to ensure that the lowest

practical cost and highest practical quality of grounds maintenance services are obtained

at quality prices using the latest technology. The City of Powder Springs will not

honor or consider any price increase, fuel surcharge, or add-on cost during the

established performance period. Contractors must submit firm fixed pricing.

PROPOSAL CONTENTS

RFP, page 2

To standardize responses and simplify the comparison and evaluation of responses, all

proposals must be organized and submitted in the format listed below. The City of

Powder Springs reserves the right to request further information, contact client

references, and require interviews with any responding firm.

1. COMPANY BACKGROUND

Provide information on company background to include the following:

a. Firm local name, address, and phone number.

b. Contact person, phone number, and e-mail address.

c. Number of years in business.

d. Size of firm

e. Location of personnel that will be involved in the study.

2. RELEVANT EXPERIENCE

a. Provide information on experience relative to providing grounds

maintenance and landscaping services similar in size and scope to the

services specified in this Request for Proposals.

Include a list of names and addresses and a contact person from five (5)

large accounts having similar facilities within the metro Atlanta area

served during the last five (5) years. Include contact person e-mail

address and telephone number.

EVALUATION FACTORS

3. Basis of Award

RFP, page 3

Award of bid shall be made based on price, qualification, experience, and

responsiveness. Assigned city staff shall weigh these factors from each bidder and be

the sole judge as to the relative merits of each bidder. The City reserves the right to split

the award if it is deemed to be in the best interest of the City of Powder Springs.

In order to analyze qualification and experience, a narrative should be submitted along

with the bid describing those items for your company. Three to five references from

previous municipal or similar clients should also be included.

NOTE: Although pricing will weigh heavily in the award of this contract, bidders will have

to meet lead-time, service, and quality criteria to be considered a “responsible” bidder

who is eligible for award. In the event, the bidder wishes to provide items specified

above and beyond the stated requirements of this bid at “no cost” to the City of Powder

Springs, these services should be identified and included in the bid response.

4. Pricing Instructions

The bidder shall list the initial setup costs (if any) and the monthly price for each facility,

building, streets, medians, and assigned areas. The total combined annual costs shall

be included as the final figure. A bid form is included listing each area of maintenance

individually by price and an opportunity to provide a total annual price.

5. General Specifications

The bidder must include a copy of their current herbicide and pesticide license approved

by the State of Georgia. This license must be in the name of the employee(s) who will

actually be performing this duty. The bidder is responsible for providing

pesticide/herbicide applicators that have been trained and certified to handle and apply

the classes of herbicide/pesticide products necessary to implement the grounds

maintenance. MSDS sheets for all chemicals being proposed for use under this

contract shall be furnished with the bid.

The vendor shall have at least five (5) years experience with commercial or

governmental landscape maintenance. A supervisor will be required to have one of the

following qualifications:

• A two (2) year degree in Landscape Management, Horticulture, or related areas

from an accredited institution.

• Hold the title of Georgia Certified Landscape Professional.

• Three (3) years experience with commercial or governmental landscape

maintenance.

The company must provide at the time of bid opening a list of names and addresses and

a contact person from five (5) large accounts having similar facilities within the metro

Atlanta area served during the last five (5) years.

If the vendor should have trouble in performing their duties for any reason, the Public

Works Director or his designee shall be notified immediately. The vendor will, as a part

of this agreement, be expected to work closely with the City of Powder Springs in

resolving any and all problems resulting during the term of this agreement.

RFP, page 4

6. Detailed Specifications

6.1. The vendor is responsible to provide all labor, materials, uniform shirts, vehicles,

trailers, and commercial ground maintenance equipment.

6.2. Maintenance equipment must have turf-tires and industrial/commercial engines.

Additionally, for trimming purposes, gasoline powered industrial/commercial type

line trimmers and/or edgers and mowers are required.

6.3. In case of equipment failures, the vendor must also demonstrate the ability to

obtain back-up equipment, either through ownership or through rental of such

equipment.

6.4. All contractors’ vehicles shall be clearly marked with the company name.

6.5. The vendor shall require all personnel to be adequately trained in the necessary

practices and techniques of ground maintenance, including but not limited to

equipment use and safety.

6.6. A supervisor shall always be required to be on site at all times.

6.7. The vendor’s personnel shall at all times wear uniform shirts imprinted with

company name and remain appropriately dressed at all times.

6.8. The vendor shall be responsible for pedestrian and vehicular safety in the work

zones and shall provide warning devices, personnel, and/or signs, as needed in

accordance with all City, Local, County, State, and Federal requirements.

6.9. No work shall be performed which will impede or restrict traffic flow between the

hours of 7:00-9:00am and 4:00-6:00pm, Monday through Friday. All work shall be

performed during daylight hours only. Weekend work is allowed when approved by

Public Works Director and Parks & Recreation Director or detailed in the

agreement/contract.

6.10. All work shall be performed in a professional manner using equipment and

techniques that meet all industry standards and regulations.

6.11. The successful vendor shall furnish all chemicals, herbicides, insecticides,

equipment, and labor. This service shall be performed using properly registered

and labeled pesticide/herbicide products, devices, and poisoning programs

approved by the State of Georgia. Services must meet all county, local, state and

federal standards, laws, and regulations as well as EPA regulations.

6.12. It shall be the responsibility of the company providing the service to provide the

City of Powder Springs, upon the City’s acknowledgement, a schedule at the

beginning of the contract implementation date indicating time and day of service for

each location.

6.13. An initial inspection shall be performed at all proposed work locations to determine

the start up costs, if any, to perform and maintain to the City’s standards.

Standards to be determined by the Public Works Director and Parks & Recreation

Director or designee.

6.14. The City of Powder Springs assumes no responsibility for accidents occurring

while servicing the properties.

6.15. The City of Powder Springs reserves the right to renew or re-bid this service thirty

(30) days before the anniversary date for the following year.

6.16. The company receiving the bid award must name a contact person for the

servicing of this agreement.

6.17. The City of Powder Springs reserves the right to terminate the contract upon thirty

(30) days advance written notice.

6.18. To qualify, a bidder shall furnish with the bid copies of all appropriate and current

business licenses to operate as a landscape business in the State of Georgia,

Cobb County, and the City of Powder Springs.

RFP, page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Request for Proposal: RFP 25-005 - Grounds Maintenance and Landscaping Services Addendum 1

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