Request for Proposal - General Contracting Services

Project Description: The selected General Contractor shall furnish all labor, supervision, materials, equipment, permits, coordination, and related services necessary to complete all storefront rehabilitation work in accordance with approved construction documents and applicable codes.
Construction work may include, but is not limited to:
Storefront demolition and removal
Masonry and façade repairs
Exterior framing and carpentry
Doors, windows, and glazing
Metal and ornamental work
Exterior lighting and electrical work
Signage installation
Painting and finishes
Waterproofing and sealing
Accessibility and code compliance improvements
Limited structural stabilization and repairs
Temporary protection, signage, site safety measures, and daily cleanup
WE ARE SEEKING PROFESSIONAL SERVICES FOR THE FOLLOWING TASKS
1. Construction Services
The Contractor shall complete construction work in accordance with approved permit drawings, specifications, and all applicable City, State, Federal, HUD, OSHA, and Philadelphia L&I requirements.
The Contractor shall:
Provide all required labor, supervision, tools, materials, and equipment
Maintain a safe, clean, and secure work site at all times
Maintain business operations, pedestrian access, and public right-of-ways throughout construction to the greatest extent practicable. Temporary closures or access restrictions shall be limited to those necessary to safely perform the work. Identify all planned closures and access restrictions as milestones within the project schedule and provide a written safety and execution plan to BBG and affected businesses with a minimum of two (2) weeks advance notice prior to implementation
Maintain construction schedules
Coordinate inspections and required permits
Coordinate with business owners to minimize disruption
Promptly address deficiencies identified during inspections
Cost Proposal
The responsive Contractor shall submit:
A detailed cost proposal priced against the $30,000 per-property maximum
Schedule of values per property
Unit pricing where applicable
Hourly rates for additional work
Proposed project schedule
Construction work will be awarded on a grouped package basis at the discretion of LNPCDC and BBG. LNPCDC reserves the right to increase, decrease, or eliminate properties from the program based on funding availability, owner participation, or project feasibility.
Permits and Code Compliance
The Contractor shall comply with all applicable:
Philadelphia L&I requirements
OSHA standards
HUD requirements
Historic preservation requirements where applicable
The Contractor shall respond promptly to permit comments, inspection issues, and code compliance matters.
Coordination with BBG
The Contractor shall coordinate with BBG regarding:
Construction clarifications
Shop drawings and submittals
Requests for Information (RFIs)
Proposed substitutions
Field conditions
Change order requests
Contractors shall primarily coordinate with BBG on all design, construction, coordination, and contract related matters. Limited communication may be required with LNPCDC, SWRL, and participating property owners throughout the duration of the project.
Deviations from approved plans shall not be permitted without written authorization from LNPCDC and BBG.
Additional work or change orders may not proceed without prior written approval from the appropriate project representatives (LNPCDC, BBG, PHA, and Commerce), as applicable.
Construction Inspections
The Contractor shall participate in construction progress inspections with representatives from LNPCDC and BBG. The Contractor shall promptly correct any identified deficiencies or non-conforming work.
Final Inspection
Upon substantial completion, the Contractor shall participate in a final inspection with LNPCDC, BBG, Commerce, PHA, SWRL, and the property owner. A punch list may be issued and must be completed prior to final payment.
Payment
The Contractor shall submit:
Detailed invoices
Schedule of values
Lien waivers
Supporting documentation for completed work
Payment schedules will be established through the final negotiated construction agreement.
Warranty
The Contractor shall guarantee all workmanship and installed materials for a minimum period of twelve (12) months from final acceptance. The Contractor shall promptly address warranty issues identified by LNPCDC, BBG, or the property owner.
Schedule and Project Management
The Contractor shall:
Maintain project schedules
Coordinate subcontractors
Attend project meetings
Provide regular progress updates as requested
Coordinate site logistics and sequencing
Failure to maintain adequate progress may constitute grounds for termination or reassignment of work.
Meetings
The Contractor shall attend:
Pre-construction meetings
Weekly progress meetings
Site walkthroughs
Coordination meetings with property owners and stakeholders
Final inspections
The Contractor may also be required to participate in meetings related to environmental reviews, historic preservation, or lead-safe work practices.
INSURANCE REQUIREMENTS
The selected Contractor shall maintain, at its sole cost and expense, the following minimum insurance coverage for the duration of the project and shall provide certificates of insurance to LNPCDC and BBG prior to mobilization:
Coverage Type
Minimum Limits Required
Commercial General Liability
$1,000,000 per occurrence / $2,000,000 general aggregate
Automobile Liability
$1,000,000 combined single limit
Workers' Compensation
Statutory limits (Commonwealth of Pennsylvania)
Employer's Liability
$1,000,000 per accident / $1,000,000 disease per employee / $1,000,000 disease policy limit
LNPCDC, BBG, PHA, and the City of Philadelphia shall be named as additional insureds on the Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability policies on a primary and non-contributory basis. All policies shall include a waiver of subrogation in favor of the additional insureds. Certificates shall include thirty (30) days' written notice of cancellation or material change.
REQUIRED INFORMATION
Proposals submitted to LNPCDC and BBG shall include:
Description of similar storefront, façade, or commercial rehabilitation projects completed by the firm.
Qualifications and experience of personnel assigned to the project.
Current contractor licenses and insurance certificates evidencing the limits specified in the Insurance Requirements section.
References from comparable projects.
Proposed construction management approach and schedule.
Cost proposal priced against the $30,000 per-property maximum, including schedule of values and hourly rates for additional work.
Contractors are responsible for visiting the project sites and becoming familiar with existing conditions prior to submitting a proposal. Failure to inspect site conditions shall not relieve the Contractor of responsibility for properly completing the work.
CONTRACTOR SELECTION
The following criteria will be used in selecting Contractors:
Evaluation Criterion
1 Qualifications and relevant project experience
2 Ability to complete work in a timely and cost-conscious manner
3 Experience with occupied commercial properties
4 Capacity and staffing availability
5 References and past performance
6 Cost proposal
7 Possession of all required licenses and insurance at time of submission and throughout project duration
LNPCDC and BBG will conduct interviews prior to final selection.
MILESTONE SCHEDULE
KEY DATES
Pre-Bid Meeting
Monday, August 3rd at 10:00 AM — 2201 Ridge Ave, Philadelphia, PA 19121 (Mandatory, On-Site)
Questions Deadline
Friday, August 7th at 5:00 PM — Submit via "Ask a Question" in PennBid
Proposals Due
Friday, August 21st at 5:00 PM — Submit electronically through PennBid
Contract Award
*Friday, September 11th
*Proposed dates are tentative and subject to change.
There will be a mandatory, on-site pre-bid meeting for all interested Contractors at 10:00 AM on Monday, August 3rd. The meeting will begin at 2201 Ridge Ave, Philadelphia, PA 19121.
The deadline for question submission will be 5:00 PM on Friday, August 7th. Questions must be submitted through the "Ask a Question" feature in PennBid.
Final proposals shall be submitted electronically through PennBid no later than 5:00 PM on Friday, August 21st.
An example storefront elevation is included with this solicitation for reference. Design elevations for the remaining storefronts will be issued exclusively during the mandatory pre-bid walkthrough. Bidders shall incorporate the provided design elevations into their proposals for the purpose of developing an accurate understanding of the project, preparing complete and accurate pricing, and defining the proposed scope of work.
For additional information, all inquiries must be submitted through PennBid.
PLEASE NOTE
All costs associated with proposal preparation are the responsibility of the applicant.
This Request for Proposals is not subject to the competitive sealed bidding process and contracts will not necessarily be awarded to the lowest bidder.
LNPCDC, BBG, Commerce, and PHA reserve the right to reject any or all proposals, modify the project scope or selection process, and/or procure services by other means.
LNPCDC and BBG reserve the right to reject any proposed subcontractor, material substitution, or construction method deemed unsuitable for the program.
Submission of a proposal constitutes acceptance of all provisions contained within this RFP.
The successful bidder shall be responsible for a nominal percentage fee charged by PennBid.