Request for Bids - Roof Replacement - Transit Campus

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	238160 - Roofing Contractors
Posted Date:	Feb 3, 2026
Due Date:	Mar 12, 2026
Solicitation No:	323-P26-118
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	323-P26-118
Project Title:	Request for Bids - Roof Replacement - Transit Campus
Description:	The Town is seeking a qualified construction contractor to replace the roof at the Chapel Hill Transit Campus. Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed bids for the Roof Replacement – Transit Campus (the “Project) to be furnished to the Town of Chapel Hill, N.C. will be received by Lenore Bishop, Purchasing and Contracts Manager, at the Town Hall in the First Floor Conference Room 102, 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C., until March 12, 2026 at 2:00 PM EST, at which time they will be opened and publicly read.
Opening Date:	3/12/2026 2:00 PM
Posted Date:	2/4/2026
Status:	Open
Department:	TOWN OF CHAPEL HILL


Solicitation Number * 323-P26-118	Department TOWN OF CHAPEL HILL	Status Reason Open
Opening Date 2026-03-12T14:00:00.0000000	Posted Date * 2026-02-03T23:00:54.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-02-20T05:00:00.0000000Z	Special Instructions Mandatory Pre-bid - 2/20/2026 at 10:00 AM EST, First Floor Conference Room 102, Town Hall, 405 Martin Luther King Jr. Blvd, Chapel Hill, NC	Solicitation Type * Select RFP IFB RFI
Owner Lenora Bishop
Description The Town is seeking a qualified construction contractor to replace the roof at the Chapel Hill Transit Campus. Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed bids for the Roof Replacement – Transit Campus (the “Project) to be furnished to the Town of Chapel Hill, N.C. will be received by Lenore Bishop, Purchasing and Contracts Manager, at the Town Hall in the First Floor Conference Room 102, 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C., until March 12, 2026 at 2:00 PM EST, at which time they will be opened and publicly read.

Attachments P26-118 RFB Roof Replacement - Transit Campus.pdf (261.80 KB)

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Notice to Bidders

Request for Bids (RFB) For

Roof Replacement - Transit Campus

For

Town of Chapel Hill

Chapel Hill, North Carolina

BID:

CATEGORY:

PROJECT:

FROM:

NOTICE DATE:

SUBMISSION DATE:

P26-118

Construction

Roof Replacement –Transit Campus

Lenore Bishop, Purchasing & Contracts Manager

February 3, 2026

March 12, 2026, at 2:00 PM EST

Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals for the Roof Replacement

– Transit Campus (the “Project) to be furnished to the Town of Chapel Hill, N.C. will be received by Lenore Bishop,

Purchasing and Contracts Manager, at the Town Hall in the First Floor Conference Room 102, 405 Martin Luther

King Jr. Boulevard, Chapel Hill, N.C., until March 12, 2026 at 2:00 PM EST, at which time they will be opened and

publicly read. Please allow extra time for parking, as it may be necessary to park at the Wallace Parking

Deck located at 150 E. Rosemary Street approximately 4 blocks from the Town Hall or at alternative

locations.

Prospective bidders may view the plans and specifications for the proposed project on the Town of Chapel Hill

website (www.chapelhillnc.gov, Click on the “Town Government” menu, then “Doing Business with Chapel Hill”

option, then select Bids: Current, then the name of this project).

A mandatory pre-bid conference will be held on February 20, 2026, at 10:00 AM EST, in the First Floor Conference

Room 102, Town Hall, 405 Martin Luther King Jr. Blvd, Chapel Hill, NC. All potential bidders are hereby notified

that attendance at the mandatory pre-bid conference is required for bids to be considered by the Town of Chapel

Hill; failure to attend will disqualify bid.

The Project Manager for this project is Peter Aube, Transit, Town of Chapel Hill. All requests for interpretations

related to this RFB must be submitted in writing to the Project Manager at paube@townofchapelhill.org by 5:00

p.m. EST on February 25, 2026. All responses to timely submitted requests for interpretations will be published in

the form of an addendum on the Town’s website on March 4, 2026.

For questions on the bidding procedures, contact the Town’s Purchasing Division at 919-969-5022.

The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the

bid most favorable to the Town of Chapel Hill.

Roof Replacement – Transit Campus

Bid: P26-118, Town of Chapel Hill, North Carolina

February 3, 2026

Page 1

Instructions to Bidders

For

Roof Replacement – Transit Campus

For

Town of Chapel Hill

Chapel Hill, North Carolina

BID:

CATEGORY:

PROJECT:

FROM:

NOTICE DATE:

SUBMISSION DATE:

P26-118

Construction

Roof Replacement – Transit Campus

Lenore Bishop, Purchasing & Contracts Manager

February 3, 2026

March 12, 2026, at 2:00 PM EST

This bid package includes the following documents:

Notice to Bidders

Instructions to Bidders

Bid Proposal Form

01 - Contract between Owner & Contractor with Performance and Payment Bonds (sample)

02 - General Conditions of the Contract for Construction

03 - Minority Business Enterprise Guidelines and Affidavits – Return with Bid

04 - Technical Specifications

Project Summary: The Town is seeking a qualified construction contractor to replace the roof at the Chapel Hill

Transit Campus.

Projected Project Schedule:

The Town’s goal to use the following schedule if possible:

Bid Request Issued:

Mandatory Pre-Bid Conference:

Requests for Interpretation Due:

Addendum Published:

Bids Due:

Town Council Approval:

Contract Execution:

Project Completion Date:

2/3/2026

02/20/2026 at 10:00 AM EST

02/25/2026 at 5:00 PM EST

03/4/2026

03/12/2026 at 2:00 PM EST

03/25/2026

4/24/2026

90 Days after Notice to Proceed is issued

Roof Replacement – Transit Campus

Bid: P26-118, Town of Chapel Hill, North Carolina

February 3, 2026

Page 2

Contacts:

For Questions about the Proposed Project:

Peter Aube, Maintenance/Project Manager

Transit

Town of Chapel Hill

Phone: 919-969-4939

Email: paube@townofchapelhill.org

For Questions about Bidding Procedures:

Town of Chapel Hill

Purchasing Division

Phone: 919-969-5022

Email: lbishop@townofchapelhill.org

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply

with any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of

the bid.

I. PRE-SUBMISSION PROCEDURES:

A. Requests For Interpretations. Bidders in doubt as to the meaning of any part of the instructions,

specifications, or other documents furnished with or referenced by these Instructions, may submit

questions in writing to Peter Aube at paube@townofchapelhill.org by the “Requests for Interpretation Due”

date and time specified above. No further requests for interpretation will be accepted after the deadline.

B. Addenda. All responses to timely submitted requests for interpretations will be emailed in the form of an

addendum to prospective bidders who attend the mandatory pre-bid conference. Bidders shall ascertain

that they have received all addenda issued and shall acknowledge their receipt on the Formal Bid Proposal

Form, furnished with the specifications.

C. Pre-Bid Conference. A mandatory pre-bid conference will be held on February 20, 2026, in the First

Floor Conference Room 102 at Town Hall, 405 Martin Luther King Jr. Blvd, Chapel Hill, NC. All potential

bidders are hereby notified that attendance at the mandatory pre-bid conference is required for bids to be

considered by the Town of Chapel Hill; failure to attend will disqualify bid. An optional visit to the site will

be offered immediately following the pre-bid conference.

D. Expectations for Contract. It is intended that the successful bidder shall furnish all tools, equipment,

machinery, apparatus, labor and materials necessary to complete all work required under the terms of

such contract(s) as may be entered into.

II. SUBMISSION OF BIDS:

A. Receipt of Bids. Sealed proposals for the furnishing of labor, materials, equipment, and services for

construction of the Project will be received by the Purchasing & Contracts Manager at the Town of Chapel

Hill Town Hall, 405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina, until March 12, 2026 at 2:00

PM EST. Bids shall be enclosed in a sealed envelope addressed to the Purchasing & Contracts Manager,

Town of Chapel Hill, 405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina 27514, and clearly

Roof Replacement – Transit Campus

Bid: P26-118, Town of Chapel Hill, North Carolina

February 3, 2026

Page 3

marked "Bid Proposal – Roof Replacement – Transit Campus". The bidder’s state contractor license

number shall be printed in the lower left hand corner of the envelope containing the bid.

B. Bid Opening. All bids received will be opened promptly and read at the specified hour and date set forth

in the Notice to Bidders.

C. Bid Bond/Deposit. No proposal shall be considered or accepted by the Town of Chapel Hill unless, at the

time of its filing, the proposal shall be accompanied by a deposit with the Town of Chapel Hill of cash, a

cashier’s check or a certified check on a bank or trust company insured by the Federal Deposit Insurance

Corporation in an amount equal to but not less than five percent (5%) of the proposal. In lieu of making

the cash deposit, as provided above, bidders may file a Bid Bond executed by a corporate surety licensed

under the laws of North Carolina to execute the contract in accordance with the bid bond. This deposit

shall be retained by the Town of Chapel Hill if the successful bidder fails to execute the contract within ten

(10) days after the award or fails to give satisfactory surety as required. Bid bond shall be enclosed in a

separate sealed envelope with “Bid Bond” printed on the envelope.

D. Licenses. Bidders are hereby notified that Chapter 87 of the North Carolina General Statutes will be

observed in receiving and awarding the Contract(s). Accordingly, Bidders must have proper license(s)

under the State laws governing their respective trade(s).

E. Bid Proposal Form. Bids shall be submitted on the Bid Proposal Form furnished with the specifications

and must be completed in ink or typewritten without erasure, interlineations or changes. All prices shall

be stated in numerals. In case of conflict, unit prices will take precedence over unit price extensions.

F. Execution of Bids.

1. Corporations. Bids by corporations shall be executed in the corporate name by the President

or Vice-President (or other duly authorized corporate officer accompanied by evidence of authority

to sign), and the corporate seal be affixed and attested by the Secretary or Assistant Secretary of the

corporation. The officer’s’ signature shall be notarized. The corporate address and state of

incorporation shall be shown above the signature.

2. Partnerships. Bids by partnerships must be executed in the partnership name and signed by a

partner, the partner’s title must appear under the partner’s notarized signature, and the official address

of the partnership and the names of all partners must be typed or printed below the signature.

3. Other Business Entities. Bids other than by corporations or partnerships shall be executed by the

owner of the firm submitting a bid, in the presence of a notary public whose signature and seal attest

said signature.

G. Minority and Women Owned Enterprises. Bidder shall make a good faith effort to ensure that, whenever

possible, subcontracts are awarded to minority and women’s business enterprises in accordance with

Town policy. See General Conditions for additional information. Documents must be included with bid at

the time of submission.

H. Familiarity with Project Conditions. Bidders are required to and shall inform themselves fully of the

conditions relating to the construction project and labor under which the work will be performed, and a

Roof Replacement – Transit Campus

Bid: P26-118, Town of Chapel Hill, North Carolina

February 3, 2026

Page 4

contractor must employ, insofar as is possible, such methods and means in carrying out the work so as

not to cause any interruption and/or interference with any other contractor(s).

I. Sales Tax. All bid prices shall include sales taxes.

III. MINIMUM REQUIREMENTS FOR CONTRACT EXECUTION AND PERFORMANCE:

A. Form of Contract. The contract to be awarded as a result of this RFB will be in substantially the same

form and content as the sample “Contract between Owner and Contractor with Performance and Payment

Bonds” included in this bid package. In the event that additional terms and conditions are proposed to be

attached to said contract, there shall be none of the following unless Town’s express prior written

agreement is obtained: (i) any limitation on, or disclaimer of, implied or express warranties or the liability

of Contractor; (ii) any limitation on damages, including a limitation on consequential damages; (iii) any

requirement for arbitration or for mandatory mediation; (iv) any requirement that Town officials or

employees keep information confidential or that records be kept confidential by the Town, unless the

requirement for confidentiality meets the requirements of the North Carolina Public Records law.

B. Federal Requirements. This project uses no federal or State funding; therefore, federal requirements do

not apply.

C. Performance and Payment Bonds. Performance and Payment Bonds, issued in accordance with Article

3 of Chapter 44A of the General Statutes, each having a penal sum in the full amount of the contract sum,

will be required on such contract(s) as may be awarded.

D. Insurance Provisions. The successful bidder shall procure and maintain during the life of the contract the

Insurance Provisions as outlined in Article 33 of the General Conditions of the Contract for Construction.

Required coverage limits will be 1) Commercial General Liability and Business Automobile - $1,000,000

per occurrence and 2) Workers’ Compensation - $100,000 for both employer’s liability and bodily injury by

disease for each employee and $500,000 for the disease policy limit. The Town shall be named as an

additional insured for Commercial General Liability and Business Automobile policies. Based on nature

of services to be provided by the contractor and assessment of risk posed to the Town, the Town may

require evidence of supplementary insurance coverages.

E. Commencement of Work. The successful bidder will be required to commence work immediately upon

receipt Notice to Proceed issued by the owner.

F. Time to Complete Work. Bidder’s attention is called to the contract time limit allowed to complete the

work specified after the date of the Notice to Proceed.

G. Billing and Payment. The Contractor shall submit a bill to the Town for work performed under this

contract. The Contractor shall bill, and the Town shall pay the rates set forth Therein. Payment will be

made by the Town within thirty (30) days of receipt of an accurate invoice, approved by the by the Contract

Coordinator.

H. Scope of Work. For details, bidders should refer to the attached Technical Specifications.

Roof Replacement – Transit Campus

Bid: P26-118, Town of Chapel Hill, North Carolina

February 3, 2026

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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