RFB FY2024 #215
Replace Well Booster/Pump- Newhall MG
Issue Date: 3/14/2024
Questions Deadline: 3/31/2024 10:00 PM (CT)
Response Deadline: 4/4/2024 01:00 PM (CT)
Contact Information
Contact: Kyle Williams
Address: Iowa DOT
800 Lincoln Way
Ames, IA 50010
Phone: (515) 233-7960
Email: kyle.williams@iowadot.us
Page 1 of 9 pages
Deadline: 4/4/2024 01:00 PM (CT)
RFB FY2024 #215
Event Information
Number:
RFB FY2024 #215
Title:
Replace Well Booster/Pump- Newhall MG
Type:
Request for Bid - Informal - Construction
Issue Date:
3/14/2024
Question Deadline: 3/31/2024 10:00 PM (CT)
Response Deadline: 4/4/2024 01:00 PM (CT)
Notes:
We highly recommend online submission of responses. This expedites the
process and reduces errors for both buyer and supplier.
If you are not yet a registered supplier in ION Wave, please click this link
https://iowadot.gov/purchasing/current-bid-opportunities to register for participation
and full access to all documents.
Overview: The Iowa Department of Transportation is seeking bids for; Replace well
booster/pump at the Newhall Maintenance Garage located at 7318 27th Avenue,
Watkins, IA 52354.
Scope: Remove/install new well booster motor and pump in same location as
existing. Start up system and verify operation. Provide manufacturer warranty for
parts and one year labor warranty. Photos/additional resources can be found on the
Attachment tab.
Existing motor no longer works causing breakers to trip. Low water pressure
creates issues for staff when washing equipment.
Award: It is the intent of the Iowa DOT to award the contract to the responsible
bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost
and other factors considered. Other factors include, but are not limited to: Meeting or
exceeding mandatory requirements, proposed staffing, and meeting required time
schedule.
Estimated start date -Upon issuance of award (The date shall be
coordinated with the IDOT Project Manager. (This is the estimated start date
after all required documents are received (i.e., Insurance, performance
bond and vendor signed contract).
Estimated project end date- 05/01/2024 (This includes resolution to all
punch list items, inspections and DOT acceptance typically used in
construction bids).
Page 2 of 9 pages
Deadline: 4/4/2024 01:00 PM (CT)
RFB FY2024 #215
Note: Contractors to propose a suggested revised completion date taking weather
conditions into consideration. This is a required Attribute. See Attribute #12.
Site Visits: A pre-bid site visit is highly recommended but not required. To
schedule a site visit, contractors must contact the Purchasing Agent overseeing the
bid at kyle.williams@iowadot.us with a date and time of when the awarded
contractor wishes to conduct a site visit before the question cutoff date/time.
Davis-Bacon Wages do not apply.
Please post all questions before the question cutoff deadline of 03/31/2023 at
10:00PM CST. Questions must be submitted in writing. Questions after the
cutoff date/time will not be accepted.
Ship To Information
Address: Newhall MG
7318 27th Ave
Watkins, IA 52354
Billing Information
Address: 800 Lincoln Way
Ames, IA 50010
Email: AP.D6office@iowadot.us
Bid Activities
Question Cutoff - Site Visit
3/31/2024 10:00:00 PM (CT)
Please post all questions before the question cutoff deadline of 03/31/2023 at 10:00PM CST.
Questions must be submitted in writing.
Questions after the cutoff date/time will not be accepted.
Bid Attachments
standardterms_informal 1_18_22.pdf
Standard Bid Terms and Conditions - Informal
Newhall MG - well booster pump.pdf
Photos/Additional Resources
View Online
Download
Requested Attachments
Certificate of Insurance
(Attachment required)
Please provide a valid Certificate of Insurance naming Iowa DOT as the certificate holder. Please ensure the ADDL
INSD box is checked next to applicable coverages. Please review Iowa DOT Terms and Conditions on the Attachments
tab for minimum coverage requirements.
Electrician's License
(Attachment required)
Please provide valid State of Iowa electricians license.
Page 3 of 9 pages
Deadline: 4/4/2024 01:00 PM (CT)
RFB FY2024 #215
Bid Attributes
1 Acceptance of Standard Terms and Conditions
Please see attachments tab for Standard Terms and Conditions. Please acknowledge you have read, understand
and accept the standard terms and conditions.
I have read, understand and accept
(Required: Check if applicable)
2 Bid Certification- Informal
Bidder certifies that-
-All materials, equipment, goods and/or services offered meet or exceed the specifications and requirements and
will be supplied in accordance with the entire contents of this solicitation including delivery schedules.
- No relationship exists or will exist during the contract period between the Contractor and the Iowa DOT or any
Participating Agencies that interferes with fair competition or constitutes a conflict of interest.
I have read, understand and hereby certify
(Required: Check if applicable)
3 Power of Attorney
Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and
effectively dated copy of the Power of Attorney.
4 Labor Relations
All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the
Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This
pertains to contractor’s who engage in the business of construction.
(Required: Maximum 1000 characters allowed)
5 Fabricated or Custom-Built Materials Lead Time
All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the
project timeline. Lead times are to be listed for each fabricated product, including estimated product delivery on the
Schedule of Prices.
If no critical fabricated or custom-built products are needed for the project, bidders must simply indicate “Not
applicable or N/A in the Schedule of Prices. This indicated no known additional time for readily available materials
and products needed for the project.
(Required: Maximum 4000 characters allowed)
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RFB FY2024 #215
6 Project Period
If your company has indicated a product or materials lead time as indicated in the above attribute #5, please
provide the estimated number of days needed to complete the project as indicated in this proposal, once you have
materials readily available.
(Optional: Maximum 1000 characters allowed)
7 Contractor Guarantee
The Contractor must guarantee all work executed under this contract, both as the workmanship and materials, for a
period of twelve (12) months after the substantial completion date. Neither the final payment nor any provision of
the contract documents must relieve the Contractor of responsibility for faulty materials or workmanship. The
Contractor must remedy any defect thereto and pay for any damage to other work resulting therefrom, which must
appear within a period of one (1) year from the date of the final acceptance. With one month remaining in the
guarantee period, the Contractor must notify the Iowa DOT and set up a complete walk-through inspection.
All materials, items of equipment, and workmanship furnished under this division of the specifications must carry the standard
warranty against all defects in material and workmanship. Any fault due to defective or improper material, equipment, or
workmanship which may develop, must be made good, forthwith.
The Guarantee must include, but not be limited to the following elements and services:
1. Repair or replace defective materials, equipment, workmanship and installation that develops within the
guarantee period, promptly and to Iowa DOT's satisfaction and correct damage caused in making
necessary repairs and replacements, including all other damage done to areas, materials, and other
systems resulting from the failure or defect, under guarantee by and at the expense of the Contractor.
2. Replace material or equipment that requires excessive service during guarantee period, as defined
and as directed by the Iowa DOT.
3. Make all service calls, replacements, repairs and adjustments during the guarantee period without cost
to the Iowa DOT.
I have read and understand.
(Required: Check if applicable)
Page 5 of 9 pages
Deadline: 4/4/2024 01:00 PM (CT)
RFB FY2024 #215
