Generator Maintenance for University of Iowa Housing and Dining

Agency: University of Iowa
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 561210 - Facilities Support Services
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Apr 12, 2024
Due Date: May 17, 2024
Solicitation No: 18087
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal - Sealed
Status Issued
Number 18087 Addendum 2 (Generator Maintenance for University of Iowa Housing and Dining)
Issue Date & Time 4/3/2024 03:00:01 PM (CT)
Close Date & Time 5/17/2024 03:00:00 PM (CT)
Notes
The University of Iowa of is looking to partner with a Supplier who will provide quarterly Generator Maintenance, Repair, Testing and Compliance Services of 11 generators of various manufacturers, size, and age that can be added or removed at department's request. We need this to be not only for maintenance for our University of Iowa Housing and Dining that will be provided in the attached list verifying the approximate number of generators for the University of Iowa. The award will result in contract(s) for a one (1) year period of service, with the option to renew for (4) four additional one-year periods.
Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.
Contact Information
Name Eric Hernandez
Address 202 PCO
Iowa City 52242-2500
Phone +1 (319) 467-0041
Fax
Email eric-hernandez@uiowa.edu

Attachment Preview

18087 Addendum 2
Generator Maintenance for University of Iowa Housing and
Dining
Issue Date: 4/3/2024
Questions Deadline: 4/26/2024 03:00 PM (CT)
Response Deadline: 5/17/2024 03:00 PM (CT)
Contact Information
Contact: Eric Hernandez
Address: Purchasing
PCO
202
202 PCO
Iowa City 52242-2500
Phone: +1 (319) 467-0041
Email: eric-hernandez@uiowa.edu
Page 1 of 19 pages
Deadline: 5/17/2024 03:00 PM (CT)
18087 Addendum 2
Event Information
Number:
18087 Addendum 2
Title:
Generator Maintenance for University of Iowa Housing and Dining
Type:
Request for Proposal - Sealed
Issue Date:
4/3/2024
Question Deadline: 4/26/2024 03:00 PM (CT)
Response Deadline: 5/17/2024 03:00 PM (CT)
Notes:
The University of Iowa of is looking to partner with a Supplier who will
provide quarterly Generator Maintenance, Repair, Testing and Compliance
Services of 11 generators of various manufacturers, size, and age that can
be added or removed at department's request. We need this to be not only
for maintenance for our University of Iowa Housing and Dining that will be
provided in the attached list verifying the approximate number of generators
for the University of Iowa. The award will result in contract(s) for a one (1)
year period of service, with the option to renew for (4) four additional one-
year periods.
Please be aware that this is an extensive bid. All Suppliers are cautioned to
allow ample time for the submittal of RFP responses well before the due date
time requirement. Bids must be submitted via the eBid system.
Billing Information
Contact: University of Iowa
Address: Accounts Payable
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: (319) 335-0115
Fax: (319) 335-2443
Email: acntpay@uiowa.edu
Bid Activities
Site Visit
4/16/2024 8:00:00 AM (CT)
University of Iowa strongly encourages that all interested suppliers attend and participate in the site visit which is
scheduled for 8 AM April 16th.
Please send an email to Eric Hernandez (eric-hernandez@uiowa.edu) and Chad Steffens (chad-steffens@uiowa.edu)
to confirm attendance.
The location for the start of the site visit will be at Mayflower (1110 North Dubuque Street Iowa City, IA 52242) with
parking being at north end of building off of Dubuque St in Iowa city, IA. and we can meet in lobby.
Page 2 of 19 pages
Deadline: 5/17/2024 03:00 PM (CT)
18087 Addendum 2
Bid Attachments
MASTER_GEF_Generator_List_by line.xlsx
Generator list including pricing column
Trade Secret Affidavit Process.pdf
Trade Secret Affidavit Process
Standard_Terms_and_Conditions_Updated_(2023-05-15).pdf
University of Iowa Standard Terms and Conditions
Download
Download
Download
Requested Attachments
Financial documents
It is preferred that Supplier shall upload document(s) such as audited balance sheet/financial statements and a profile
of your company’s gross revenues over the past three years with attention to market growth and customer
satisfaction.
Inspection Report example
(Attachment required)
Please provide the inspection report example requested in the bid
Bid Attributes
1 SUPPLIER INSTRUCTIONS
This Request for Proposal (RFP) may contain multiple pages. You can move from page to page by clicking on the
right side of the gray bar that appears at the top of the Attributes and Line Item sections. Bids MUST be submitted
electronically through the eBid system. Bids submitted by any other means will not be accepted.
(Optional: Maximum 4000 characters allowed)
2 Introduction
The University of Iowa (hereafter, The University/University) located in Iowa City, Iowa, desires to obtain written
proposals from qualified Suppliers to provide Generator Maintenance, repair, testing and compliance
services for University Housing and Dining. We are looking for 1 supplier the service the 11 generators for
University Housing and Dining.
Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of
RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted via the Questions tab within eBid prior to the question cutoff date.
Page 3 of 19 pages
Deadline: 5/17/2024 03:00 PM (CT)
18087 Addendum 2
3 Definitions
THE UNIVERSITY/UNIVERSITY: Indicates The University of Iowa, Iowa City, Iowa (all terms synonymous). MAY:
Indicates something that is not mandatory but permissible/desirable.
POINT OF CONTACT: The Supplier's representative available for all questions pertaining to the response for this
Request for Proposal.
RFP: Request for Proposal.
SHALL/MUST: Indicates mandatory requirement. Failure to meet these mandatory requirements may result in
rejection of your proposal as non-responsive.
SHOULD: Indicates something that is recommended but not mandatory. If the Supplier fails to provide recommended
information The University may, at its sole option, ask the Supplier to provide the information or evaluate the
proposal without the information.
Supplier/Successful Respondent: Proposer submitting a response to the Request for Proposal.
INDEPENDENT PURCHASING AUTHORITY(IPA): means the State of Iowa entities or agencies, such as the Board of
Regents, Regent institutions, Department of Administrative Services, the Department of the Blind, the Iowa Lottery
Authority, the Iowa Telecommunications and Technology Commission, and the Department of Transportation, that
have separate and distinct purchasing authority, including the authority to contract autonomously under the Iowa
Code or another provision of law.
POLITICAL SUBDIVISION: is any county, city, school district, or any combination thereof.
4 Background Information
The University of Iowa The University is a broad-based public university of international stature. As of 2022-2023
The University has 31,317 students and is recognized for its academic achievement; leadership in research; and its
teaching hospital The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of
$4.4 billion and employs approximately 19,000 full-time faculty and staff. More information can be found at the
Office of the Registrar.
The University of Iowa Hospital and Clinics The University of Iowa Hospitals and Clinics serves as the teaching
hospital and comprehensive medical center for the State of Iowa. As part of its mission, UI Hospitals and Clinics, in
conjunction with UI Carver College of Medicine and other health science colleges at The University of Iowa, provides
world-class family-centered health care, extensive medical research, and comprehensive teaching programs for
many health care professions. The hospital employs more than 924 physicians and dentists, and more than 2,445
professional nurses. More than 10,224 additional staff members support all aspects of patient care services. The
hospital provides 811 inpatient beds and more than 1 million patient visits take place in the clinics every year. UI
Hospitals and Clinics is consistently ranked by U.S. News & World Report magazine as one of the nation's best
hospitals, with many of its clinical specialties ranked among the top twenty-five in the country.
5 Purchasing Department Exclusivity for Formal Bid Requests
No individual, department, school, college or office at the University of Iowa has the authority to solicit or receive
official proposals from suppliers, other than the Purchasing Department. All solicitation is performed under the
direct supervision of the Director of Purchasing and in accordance with University, Regent, State and Federal laws,
policies, procedures and guidelines.
6 University Rights/Obligations: Acceptance or Rejection of Proposal
The University of Iowa reserves the right to accept or reject any or all proposals, waive irregularities, accept any
part of a proposal, to withhold the award, and to make no award as is deemed to be in the best interests of the
University.
Supplier Understands and Agrees
(Required: Check if applicable)
Page 4 of 19 pages
Deadline: 5/17/2024 03:00 PM (CT)
18087 Addendum 2
7 University Rights/Obligations: Payment for Information
The University will not pay for any information requested herein, nor is it liable for any costs incurred by the Supplier
in responding to this request. All proposals submitted become the property of The University and will not be
returned to the Supplier.
Supplier Understands and Agrees
(Required: Check if applicable)
8 Supplier/Proposal Obligations: Requested Information Compliance
Failure to supply requested information may be cause for rejection of the proposal as non-compliant.
Supplier Understands and Agrees
(Required: Check if applicable)
9 Supplier/Proposal Obligations: Determination of Compliance
Determination of compliance and responsiveness to the requirements of the RFP will be made after a thorough and
careful review of the proposals. Public review of the submitted proposals will not be possible until an award has
been made.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Supplier/Proposal Obligations: Contractual Obligations of Final Agreement
0 The contents and any clarification thereto of the successful Supplier's submitted proposal shall become a part of
the contractual obligation incorporated by reference into the ensuing agreement (unless modified by mutual
agreement).
Supplier Understands and Agrees
(Required: Check if applicable)
1 Supplier/Proposal Obligations: State of Iowa Business Licensing
1 The successful Supplier must be licensed to do business in the State of Iowa and comply with provisions of Chapter
490 of the Iowa Code.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Termination – Non-appropriation of Funds
2 Notwithstanding any other provisions, if funds anticipated for the continued fulfillment of the resulting agreement are
at any time not forthcoming or insufficient, either through the failure of the Iowa Legislature or the Federal
government to provide funds or alteration of the program under which funds were provided, then the University shall
have the right to terminate the agreement without penalty by giving not less than thirty (30) days written notice
documenting lack of funding.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Determination of Bidding Supplier Qualifications
3
The University of Iowa may make such investigations as deemed necessary to determine the ability of the
Supplier to provide and perform the specified service stated herein.
The Supplier shall keep informed of and provide all permits and comply with all applicable laws, ordinances,
rules, regulations and orders of the state and federal government, or public bodies having jurisdiction
affecting this proposal and the service referenced herein.
1 Energy Star Purchases
4 Whenever possible, the University of Iowa will purchase equipment that is rated energy efficient by this joint
program of the U.S. Environmental Protection Agency and the U.S. Department of Energy.
Page 5 of 19 pages
Deadline: 5/17/2024 03:00 PM (CT)
18087 Addendum 2

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