Rebid: Arbor Services - Term Contract

INVITATION TO BID BID DUE DATE AND TIME
BOARD OF SUPERVISORS OF 06/25/2026 11:00 AM CT
LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL & MECHANICAL COLLEGE
SOLICITATION RFQ-0000002842 RETURN BID TO
SUPPLIER # lsubids@lsu.edu
SUPPLIER NAME AND ADDRESS
Buyer Erica Pino
Buyer Phone
Buyer Email epino2@lsu.edu
Issue Date 06/09/2026
TITLE: REBID: Arbor Services - Term Contract
To Be Completed By Supplier
1. _______"No Bid" (sign and return this page only).
2. _______My Company does not wish to receive future solicitations for this spend category.
3. Specify your Delivery: To be made within ____________________ days after receipt of order.
4. If applicable, Supplier's Addendum Acknowledgement/Response:
As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and
_______submit no alterations/clarifications to our original bid.
_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.
General Instructions to Suppliers
1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at
the "Return Bid To" address stated above, until the specified due date and time.
2. Read the entire solicitation, including all terms, conditions and specifications.
3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price
are to be initialed by the supplier.
4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless
otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are
subject to rejection and non-payment.
5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is
later.
6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and
specifications; and further certifies that this bid is made without collusion or fraud.
SUPPLIER NAME MAILING ADDRESS
AUTHORIZED SIGNATURE CITY, STATE ZIP
PRINTED NAME PHONE #
TITLE FAX #
E-MAIL FEDERAL TAX ID #
LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25

SPECIAL TERMS & CONDITIONS INVITATION TO BID Page 2
SOLICITATION RFQ-0000002842 DUE DATE 06/25/2026 DUE TIME 11:00:00 AM
1. Bid Submission Information
All bids must be submitted electronically to LSU Procurement Services. Bids must be received at the "Return Bid To" email address
no later than the due date and time specified herein. Bids must be emailed to lsubids@lsu.edu (This email address should be used for
bid submissions only). Any bids sent directly to the Buyer of record will not be forwarded to the "Return Bid To" email.
When submitting electronically, the RFQ number and solicitation title should be listed in the subject line of the email. An original and
redacted copy (if applicable) must be submitted electronically. Hard copies of bids will not be accepted; therefore, they will not be
evaluated.
It is the responsibility of the Supplier to ensure the bid is received by LSU Procurement by the indicated due date and time. Any
delays that may occur in transmission of the bid is the responsibility of the supplier. A bid will be considered late if it is not received at
the "Return Bid To" email address by the indicated due date and time.
The maximum email attachment size accepted is 125 MB. It is the supplier's responsibility to ensure bid submission is sized such that
it is successfully transmitted and received by LSU. If the bid response is too large to be emailed as one document, the bid must be
sent as separate documents. Each submittal should be labeled. (Example - Bid Submittal 1 out of 3 for RFQ-000000XXXX - Title; Bid
Submittal 2 out of 3 for RFQ-000000XXXX - Title, etc.). If any submittal is received late, LSU will not consider the late submittal(s).
Only the submittal(s) received by the due date and time will be considered. Late bids will not be accepted per LAC 34:XIII.515.B.
2. Bid Opening Information
Bid openings are held electronically. There are no in-person bid openings. To electronically attend the bid opening, use the below
link to register in advance:
https://lsu.zoom.us/meeting/register/QLfFfBZmRqio9DF9ESf0QA
After registering, a confirmation email will be provided containing information about joining the bid opening.
No information or opinions concerning the ultimate contract award will be given at bid opening or during the evaluation process.
If an unforeseen circumstance beyond LSU's control prevents bid opening, the Bid will open at the next scheduled bid opening date.
3. Method of Award
All or None - Bid shall be awarded to the lowest responsible and responsive supplier for all items.
4. Insurance Requirements
Please note attached insurance requirements. Successful bidder will be required to furnish a certificate of insurance evidencing
required coverages and naming the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College as an
additional insured on all liability policies.
5. Bid prices are to be quoted FOB Destination and inclusive of any and all applicable charges.

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 3
SOLICITATION RFQ-0000002842 DUE DATE 06/25/2026 DUE TIME 11:00:00 AM
These standard terms and conditions shall apply to all LSU solicitations, unless otherwise specifically amended and provided for in
the special terms and conditions, specifications, or other solicitation documents. In the event of conflict between the General
Instructions to Suppliers or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions shall
govern.
Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the University Procurement
Code (LAC 34:XIII. Chapters 3-25) and the terms, conditions, and specifications stated in this solicitation.
1. Supplier Enrollment
Suppliers providing a bid/quote in response to a LSU solicitation must be setup in the University's new procurement system
(Workday) for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior
to submitting a bid response and/or the bid due date and time to ensure bid tabbing can be done timely after the bid deadline.
This website is used in place of a paper form and must be accompanied with an IRS Request for Taxpayer Identification
Number and Certification form (W-9 or W-8 if foreign) to collect the required business and tax information that support the
University's reporting and compliance requirements. To inquire if you or your company is setup or for questions regarding setup,
email suppliers@lsu.edu. The supplier enrollment form can be located at: http://www.lsu.edu/administration/ofa/procurement/
supplier_registration.php
2. Bid Delivery and Receipt
Bids must be received and time-stamped at the "Return Bid To" email address no later than the due date and time specified
herein. The University shall not be responsible for any delays caused by the supplier's chosen means of bid delivery.
Supplier is solely responsible for the timely delivery of its bid, and failure to meet the bid due date and time shall result in
rejection of the bid. Late bids cannot be accepted per LAC 34:XIII.515.B.
3. Bid Forms
Bids are to be submitted on the LSU solicitation forms provided, and must be signed by an authorized agent of the supplier in
accordance with LAC 34:XIII.517. Bids submitted on other forms or in other price formats may be considered informal and may
be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original signature indicating the supplier's
intent to be bound will not be accepted. Bid submissions should not be spiral bound.
4. Interpretation of Solicitation/Supplier Inquiries
If supplier is in doubt as to the meaning of any part or requirement of this solicitation, supplier may submit a written request for
interpretation to the Buyer-of-Record at the address and/or fax number shown above. Written inquiries must be received in the
Procurement Office no later than 4:30 pm CST four (4) business days prior to the opening of bids, and shall be clearly
crossreferenced to the relevant solicitation/specification in question.
No decisions or actions shall be executed by any supplier as a result of oral discussions with any LSU employee or consultant.
Any interpretation of the documents will be made by formal addendum only, issued by the Procurement Office, and mailed or
delivered to all suppliers known to have received the solicitation. LSU shall not be responsible for any other interpretations or
assumptions made by supplier.
5. Bid Addenda
Bid Addendum is to be signed and returned with your bid. If you have already submitted your bid, and this Addendum creates a
need to revise/clarify your original response in any way, you are required to submit such in writing. To be considered, your
addendum response must be submitted to and received by LSU Procurement at the "Return Bid To" address stated above.
Submittals for price alterations and addenda to bids must be clearly marked with the solicitation number and the bid due date/
time and returned via fax, email, courier service, hand delivery, or USPS mail. Bid revisions received after bid opening cannot
be considered, whereupon the supplier must either honor or withdraw its original bid.
6. Bid Opening
Suppliers may attend the public bid opening of sealed bids. No information or opinions concerning the ultimate contract award
will be given at bid opening or during the evaluation process. Written bid tabulations will not be furnished.
7. Special Accommodations
Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has submitted a bid and desires
to attend the public bid opening, must notify the Procurement Office in writing not later than seven days prior to the bid opening
date of their need for special accommodations. If the request cannot be reasonably provided, the individual will be informed
prior to the bid opening.
Rev. 2/25

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 4
SOLICITATION RFQ-0000002842 DUE DATE 06/25/2026 DUE TIME 11:00:00 AM
8. Standards of Quality
Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and the specifications
contained in the solicitation. Any manufacturer's name, trade name, brand name, or catalog number used in the specification is
for the purpose of describing the standard of quality, performance, and characteristics desired; and is not intended to limit or
restrict competition. Supplier must specify the brand and model number of the product offered in his bid. Bids not specifying
brand and model number shall be considered as offering the exact product specified in the solicitation.
9. New Products/Warranty/Patents
All products bid for purchase must be new, never previously used, of the manufacturer's current model and/or packaging, and of
best quality as measured by acceptable trade standards. No remanufactured, demonstrator, used or irregular products will be
considered for purchase unless otherwise specified.
The manufacturer's standard published warranty and provisions shall apply, unless more stringent warranties are otherwise
required by LSU and specified in the solicitation. In such cases, the supplier and/or manufacturer shall honor the specified
warranty requirements, and bid prices shall include any premium costs of such coverage.
Supplier guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and shall, at
its own expense, defend any and all actions or suits charging such infringement, and shall save LSU harmless.
10. Descriptive Information
Suppliers proposing an equivalent brand or model are to submit with the bid descriptive information (such as literature, technical
data, illustrations, etc) sufficient for LSU to evaluate quality, suitability, and compliance with the specifications. Failure to submit
descriptive information may cause bid to be rejected. Any changes made by supplier to a manufacturer's published
specifications shall be verifiable by the manufacturer. If items bid do not fully comply with specifications, supplier must state in
what respect items deviate. Supplier's failure to note exceptions in its bid will not relieve the supplier from supplying the actual
products requested.
11. Bids/Prices/F.O.B. Point
* The bid price for each item is to be quoted on a "net" basis and F.O.B. LSU Destination, i.e. title passing upon receipt and
inclusive of all delivery charges, any item discounts, etc.
* Bids other than F.O.B. LSU Destination may be rejected.
* Bids indicating estimated freight charges may be rejected.
* Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.
* Suppliers who do not quote "net" item prices and who separately quote an overall "lump sum" freight cost or discount for all
items shall be considered as submitting an "all-or-none" bid for evaluation and award purposes; and risk rejection if award
is made on an item or grouped basis.
* Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter
acceptance periods may be rejected.
* Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.
* In the event of extension errors, the unit price bid shall prevail.
12. Taxes
Supplier is responsible for including all applicable taxes in the bid price. LSU is exempt from all Louisiana state and local sales
and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all
taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:
franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.
13. Terms and Conditions
This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein.
Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier
agrees that contrary terms and conditions which may be included in its bid are nullified.
14. Supplier Forms/LSU Signature Authority
The terms and conditions of the LSU solicitation and purchase order/contract shall solely govern the purchase agreement, and
shall not be amended by any supplier contract, form, etc.
The University's chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any
supplier contracts, forms, etc, on behalf of LSU. Departments are expressly prohibited from signing any supplier forms. Any
such supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be
recognized by LSU in any dispute arising therefrom. Suppliers who present any such forms to department users for signature
without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.
15. Awards
Award will be made to the lowest responsible and responsive supplier. LSU reserves the right: (1) to award items
separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3)
to waive any informalities.
All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and
included therein, unless specifically amended in the formal contract.
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STANDARD TERMS & CONDITIONS INVITATION TO BID Page 5
SOLICITATION RFQ-0000002842 DUE DATE 06/25/2026 DUE TIME 11:00:00 AM
16. Acceptance of Bid
Only the issuance of an official LSU purchase order/contract, a Notification of Award letter, or a Notification of Intent to Award
letter shall constitute the University's acceptance of a bid. LSU shall not be responsible in any way to a supplier for goods
delivered or services rendered without an official purchase order/contract or award letter. Bid tabulations may be requested after
acceptance of bid.
17. Applicable Law
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
18. Awarded Products/Unauthorized Substitutions
Only those awarded brands and numbers stated in the LSU contract are approved for delivery, acceptance, and payment
purposes. Any substitutions require prior approval of the Procurement Office. Unauthorized product substitutions are subject to
rejection at time of delivery, post-return at supplier's expense, and non-payment.
19. Testing/Rejected Goods
Supplier warrants that the products furnished will be in full conformity with the specification, drawing or sample, and agrees that
this warranty shall survive delivery, acceptance, and use. Any defect in any product may cause its rejection. LSU reserves the
right to test products for conformance to specifications both prior to and after any award. Supplier shall bear the cost of testing if
product is found to be non-compliant. All rejected goods will be held at supplier's risk and expense, and subject to supplier's
prompt disposition. Unless otherwise arranged, rejected goods will be returned to the supplier freight collect.
20. Delivery
Supplier is responsible for making timely delivery in accordance with its quoted delivery terms. Supplier shall promptly notify the
LSU Department and/or Procurement Office of any unforeseen delays beyond its control. In such cases, LSU reserves the right
to cancel the order and to make alternative arrangements to meet its needs.
21. Default of Supplier
Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation.
Where the University has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or
services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.
Until such assessed surcharges have been paid, no subsequent bids from the defaulting supplier will be considered for award.
22. Supplier Invoices
Invoices shall reference the LSU purchase order number, supplier's packing list/delivery ticket number, shipping/delivery date,
etc. Invoices are to be itemized and billed in accordance with the order, and submitted on the supplier's own invoice form.
Invoices submitted by the supplier's third party supplier are not acceptable.
23. Delinquent Payment Penalties
Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Supplier penalties to the contrary shall
be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom.
24. Assignment of Contract/Contract Proceeds
Supplier shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds thereof, to another party without
the prior written consent and approval of the Procurement Office. Unauthorized assignments of contract or assignments of
contract proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising
therefrom.
25. Right to Piggyback
Where this solicitation may name one department as the primary contract user, LSU reserves the right to authorize additional
departments/campuses to use the contract as their needs arise; and Vendor shall honor all such purchase orders.
26. Contract Cancellation
LSU has the right to cancel any contract for cause, in accordance with procurement rules and regulations, including but not
limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications,
conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4) fraud, collusion,
conspiracy or other unlawful means of obtaining any contract with the University; (5) conflict of contract provisions with
constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the right to cancel any
contract for convenience at any time by giving thirty (30) days written notice to the supplier. In such cases, the supplier shall be
entitled to payment for compliant deliverables in progress.
27. Prohibited Contractual Arrangements
Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant's immediate family, or legal entity in which
he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervision
or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and provisions.
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STANDARD TERMS & CONDITIONS INVITATION TO BID Page 6
SOLICITATION RFQ-0000002842 DUE DATE 06/25/2026 DUE TIME 11:00:00 AM
28. Equal Employment Opportunity Compliance
By submitting and signing this bid, supplier agrees to abide by the requirements of the following as applicable: Title VI and VII of
the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972; federal Executive Order 11246; federal
Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran's Readjustment Assistance Act of 1974; Title IX of the
Education Amendments of 1972; the Age Act of 1975; the Americans with Disabilities Act of 1990. Supplier agrees not to
discriminate in its employment practices, and will render services under any contract entered into as a result of this solicitation
without regard to race, color, religion, sex, age, national origin, veteran status, political affiliation, handicap, disability, or other
non-merit factor. Any act of discrimination committed by supplier, or failure to comply with these statutory obligations when
applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.
29. Mutual Indemnification
Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees harmless from
and against any and all losses, liabilities, and claims, including reasonable attorney's fees arising out of or resulting from the
willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in performing its
obligations under this agreement, provided however, that neither party hereto shall be liable to the other for any consequential
damages arising out of its willful act, fault, omission, or negligence.
30. Certification of No Suspension or Debarment
By signing and submitting this bid, supplier certifies that its company, any subcontractors, or principals thereof, are not
suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred by
federal agencies is maintained by the General Services Administration and can be viewed on the internet at www.sam.gov.
31. Right to Audit
The University shall be entitled to audit the books and records of a supplier or any subcontractor under any negotiated contract
or subcontract to the extent that such books and records relate to the performance of such contract or subcontract. Such books
and records shall be maintained by the supplier for a period of five (5) years from the date of final payment under the prime
contract and by the subcontractor for a period of five (5) years from the date of final payment under the subcontract, pursuant to
LAC 34:XIII.1603.
32. Data Privacy
By signing and submitting this bid, I hereby authorize that all information provided in this solicitation, including any and all
personal or company data may be shared with LSU departments, suppliers and other governmental agencies to facilitate
procurement transactions. This data will be retained according to LSU's retention schedule. To learn more about privacy at LSU,
please see the LSU Privacy Statement.
Rev. 2/25

PRICE SHEET INVITATION TO BID Page 7
SOLICITATION RFQ-0000002842 DUE DATE 06/25/2026 DUE TIME 11:00:00 AM
ITEM ITEM DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED
NO. AMOUNT
UNLESS SPECIFIED ELSEWHERE, SHIP ALL ITEMS TO:
LSU
Landscape Services Rm 100
Baton Rouge, LA 70803
1 All or None
Labor/Helper: Hourly Rate
400 Hour $____________ $_____________
2 All or None
Operator: Hourly Rate
350 Hour $____________ $_____________
3 All or None
Climber: Hourly Rate
100 Hour $____________ $_____________
4 All or None
Foreman: Hourly Rate
175 Hour $____________ $_____________