2026-006 Police Department Mini Tactical Robot

Requests for Bids
Salem NH Police Department
Mini Tactical Robot System
RFB 2026-006
Town of Salem NH
SALEM PURCHASING
Gia Faccadio, Purchasing Agent
Nicole McGee, Finance Director
Joseph R. Devine, Jr., Town Manager
Prepared for and in coordination with:
Salem NH Police Department
Captain Joseph Keating
jkeating@salempd.com

TOWN OF SALEM NH
RFB 2026-006
SALEM NH POLICE DEPARTMENT
MINI TACTICAL ROBOT SYSTEM
The Town of Salem NH, in coordination with the Salem NH Police Department is seeking bids
from qualified vendors for the supply, delivery, and support of one (1) Mini Tactical Robot
System for tactical operations, surveillance, reconnaissance, hazardous environment response, and
related public safety applications in accordance with the specifications, terms, and conditions
listed in RFB 2026-006 which can be obtained at https://www.salemnh.gov/bids. All bids must
be received by June 17, 2026, at 10:00 A M EST. Late proposals will not be
considered. O n e ( 1 ) O r i g i n a l a n d t w o ( 2 ) h a r d copies of the bid
package must be submitted in a sealed envelope, plainly marked:
Town of Salem NH
ATTN: Purchasing Division
RFB 2026-006
PD Mini Tactical Robot
33 Geremonty Drive
Salem, NH 03079
Qualified companies requiring additional information or clarification relative to the contents of
the bid may direct inquiries to Gia Faccadio, Purchasing Agent, gfaccadio@salemnh.gov.
The Town reserves the right to reject any or all bids or any part thereof, to waive any informality in
the bidding, and to accept the bid considered to be in the best interest of the Town. The Town also
reserves the right to conduct reasonable negotiations with low bidders and sole bidders. Failure
to submit all information may disqualify a bid.
SCOPE OF SERVICES
The Salem Police Department is soliciting sealed bids from qualified vendors for the supply, delivery,
training, warranty, and ongoing technical support of one (1) Mini Tactical Robot System. The system
will be utilized for tactical operations, surveillance, reconnaissance, hazardous environment response,
and other related public safety applications. Vendors are invited to submit detailed proposals
including technical specifications, pricing, delivery timelines, warranty information,
maintenance/support options, and any applicable training programs.
The proposed robotic system should be rugged, portable, and capable of operating in a variety of
environments to support law enforcement and emergency response personnel. Preference may be given
to systems demonstrating proven reliability, ease of deployment, advanced camera/sensor capabilities,
and compatibility with modern tactical operations requirements.

PROPOSAL REQUIREMENTS
Provide detailed specifications including:
* System dimensions and weight
* Camera specifications
* Communications range
* Battery life
* Environmental capabilities
* Mobility performance
* Included accessories
* Software requirements
REFERENCES
Provide at least three (3) customer references from public safety or government agencies.
PRICING
Include:
* Base system pricing
* Itemized accessories
* Training costs
* Shipping and delivery
* Optional equipment pricing
* Shipping costs / Freight charges
Pricing shall remain valid for at least ninety (90) days.
WARRANTY
Bidder shall provide:
Minimum standard manufacturer warranty
Warranty duration
Technical support availability
Repair/service procedures
Replacement part availability
TRAINING
Bidder shall specify available operator training options including:
* Initial operator training
* Maintenance training
* Remote or on-site training availability

RESPONSE REQUIREMENTS
Vendors must include the following in the submissions of their bids:
1. Submission no later than Wednesday, June 17, 2026 at 10:00AM EST.
2. Attachment A: Bid Sheet - completed in full and correct with pricing. The TOTAL BID
will be all prices listed under Total added together.
3. Attachment B: Signatory Declaration
4. Attachment C: Non-Collusion Statement
5. Attachment D: Indemnification Agreement
6. Attachment E: No Bid Questionnaire
7. W-9

ATTACHMENT A: BID SHEET
RFB 2026 - 006
Salem NH Police Department Mini Tactical Robot
OPTIONS INCLUDED ADDITIONAL NOT AVAILABLE
CHARGE (S)
$
2-Way Communications
Robot Battery
*Quantity of two (2)
Robot Battery Charger
Front/Rear Camera
PTZ Camera capability with Zoom
5 or 6 axis robotic arm
1. Gripper
2. Color Camera
Controller/Monitor
Controller Battery
*Quantity of two (2)
Controller Battery Charger
Carrying Case
On-site Training
Warranty
Shipping / Assembly
TOTAL COST
In compliance with all specifications enclosed the Bidder hereby proposes to provide services/equipment
in strict accordance with the specifications provided. All services, materials, labor, and equipment
required for furnishing a Mini Tactical Robot as specified in the scope of work at the prices stated above.
SIGNATURE: _____________________________________________________________________

GENERAL TERMS AND CONDITIONS
*These are General Terms and Conditions for all Request for Bids, and some items thereof may not
be applicable to this bid.
PREPARATIONS OF BIDS/PROPOSALS: Proposals shall be submitted on the forms provided and
must be signed by the Bidder or his authorized representative. The person signing the proposal shall initial
any corrections to entries made on the attached forms.
Vendors must provide pricing on all items appearing on the bid forms unless specific directions in the
advertisement, on the bid form or in the special provisions allowed for partial bids. Failure to provide
pricing on all items may disqualify the bid. Alternative bids will be considered, unless otherwise stated,
only if the alternate is described completely, including, but not limited to, sample, if requested and
specifications sufficient so that a comparison to the request can be made.
Any questions or inquiries must be submitted in writing and must be received by the Purchasing
Department no later than seven (7) calendar days before the Request for Proposal due date to be considered.
Any changes to the Request for Proposal will be provided to all bidders of record.
The name of manufacturer, trade name, or catalog number mentioned in this request for bid description is
for the purpose of designating a minimum standard of quality and type. Such references are not intended
to be restrictive, although specified color, type of material and specified measurements may be mandatory.
Proposals will be considered for any brand that meets or exceeds the quality of the specifications listed. On
all such proposals, the bidder shall specify the product they are proposing and shall supply sufficient data
to enable a comparison to be made with the particular brand or manufacturer specified. Failure to submit
the above may be sufficient grounds for rejection of the proposal.
SUBMITED BIDS/PROPOSALS: Proposals must be submitted as directed in the Notice to Qualified
Firms, and on the forms provided unless otherwise specified. Proposals must be typewritten or printed in
ink. Proposals must be mailed or delivered in person. Proposals that are faxed or emailed will not be
accepted.
WITHDRAWING BIDS/PROPOSALS: Proposals may be withdrawn prior to the opening date and
time upon written request of the Proposer. Negligence on the part of the Proposer in preparing his/her
proposal shall not constitute a right to withdraw a proposal subsequent to the proposal opening.
PROPOSAL EVALUATION:
The Town reserves the right to reject any and all proposals received for the following reasons including
but not limited to:
* Fails to adhere to one or more of the provisions established in the proposal.
* Fails to submit its proposal at the time or in the format specified herein or to supply the minimum
information requested herein.
* Fails to meet the minimum evaluation criteria specified in this proposal.
* Fails to submit its proposal to the required address on or before the deadline date established by
the Town.
* Misrepresents its services, experience and personnel by providing demonstrably false information
in its proposal or fails to provide material information.
* Fails to submit its cost on the enclosed bid form.
* Refuses a reasonable request for an interview.
* Refuses to provide clarification requested by the Town.

RECEIPT AND OPENING OF PROPOSALS:
Proposals shall be submitted prior to the time fixed in the Request for Sealed Bids/RFP. Proposals received
after the time so indicated shall be returned unopened.
PROPOSAL RESULTS:
All sealed bids received will be considered confidential and not available for public review until after
the bid opening is conducted. Bid and RFP openings will be scheduled and opened accordingly. Results
will not be given over the phone. Please send your request in writing or send an email to
gfaccadio@salemnh.gov to receive sealed bid results after the public opening. All Bids, RFP's, and
RFQ's will remain unofficial and if applicable confidential until the award has been posted on the Town
website.
KNOWLEDGE AND EXPERIENCE: If and as requested per document, provide a description of the
firm's knowledge and experience in the industry. Highlight your company's experience to provide the
highest quality and effective product and reliable service and support.
REFERENCES: If and as requested per document, projects within the past ten years best illustrating current
qualifications for this project.
AWARD OF BID: It is the policy of the Town of Salem, NH that bids are awarded only to responsible
bidders. In order to qualify as responsible, a prospective vendor must meet the following standards as
they relate to this request:
* Have adequate financial resources for performance or have the ability to obtain such
resources as required during performance.
* Have the necessary experience, organization, technical and professional qualifications, skills
and facilities.
* Be able to comply with the proposed or required time of completion or performance schedule; and
* Have a demonstrated satisfactory record of performance.
* Adhere to the specifications of this bid and provide all documentation required of this bid.
The bid will be awarded to a responsive & responsible bidder based on the best cost, qualifications
and experience of the bidder, the quality of the equipment/product /materials/services to be provided
and the support that the bidder offers during the duration of the contract terms. The Town reserves its right
to award based on its best interest understanding the volatility of current market conditions including
excessive lead times, build dates, delivery dates, recalls, and specification uncertainty. Exceptions can and
will be made thereof should they be warranted.
EXECUTION OF AGREEMENT:
The successful proposer shall sign (execute) the necessary agreements for entering into the contract and
return such signed agreements to the town within ten (10) calendar days from the date mailed or otherwise
delivered to the successful Proposer.
APPROVAL OF AGREEMENT:
Upon receipt of the agreement that has been fully executed by the proposer, the owner will complete the
execution of the agreement and return the agreement to the contractor. The Agreement accompanied by a
Town issued purchase order will be delivered to the contractor and will constitute a mutual approval and
agreement by both parties to abide by the terms and conditions of the agreement.
FAILURE TO EXECUTE AGREEMENT:
Failure of the successful proposer to execute the agreement at the date and time agreed upon by the Town
and the successful Proposer shall be just cause for cancellation of the award and forfeiture of all deposits.

CONTRACT TERMINATION:
If at any time the proposer fails to provide proper services during the contract period, the Town of Salem,
NH will have the option to terminate the contract at any time without notice.
RIGHT TO REJECT BIDS: The Town reserves the right to reject any and all sealed bids, should the
Town deem it to be in the best interest of the public.
INSURANCE CERTIFICATES:
Prior to award of this contract, the Contractor shall submit insurance certificates indicating coverage
for all vehicles, public liability and property damage in the following amounts:
Comprehensive General Liability $1,000,000/$ 1,000,000
Auto Liability: Property Damage $1,000,000/$ 1,000,000
Personal Injury $ 1,000,000/$ 1,000,000
Workmen's Compensation as required by the State of New Hampshire
PRICING: Unless otherwise specified all prices listed are firm for the term of the contract. All prices
should include all labor and material costs, and any discounts offered. All fuel surcharges, delivery charges
and miscellaneous charges that are not part of the terms and conditions of this contract will only hold up
payment if they are added to the submitted invoice.
INVOICING:
Invoices must be physically mailed and/or submitted to Accounts Payable at:
Town of Salem
c/o Accounts Payable
33 Geremonty Drive
Salem NH 03079.
The invoice must include an itemization of all items, supplies, repairs, labor furnished, including unit list
pricing, and net pricing, as identified in the bid award. The total amount due shall be clear and apparent on
the invoice for proper payment.
PAYMENT TERMS: Payment terms are net thirty (30) days from the date of the invoice. General terms as
allowable: Invoices received before the twentieth of each month should get processed for said month with
payment available through said month check disbursement.
TAX:
The Town is exempt from all sales and federal excise taxes. Our exemption number is 026000817
Please Invoice less these taxes.
DELIVERY: Deliveries are to be made only to the department or division indicated on the order and in
accordance with accepted commercial practices, without extra charge for packing or containers.
GUARANTEES AND WARRANTIES: All parts and labor related to agreements must be guaranteed
and include a warranty. If any work is unable to be guaranteed, the contractor must inform the Town, in
writing, prior to the delivery of an item or any work being performed.
FORCE MAJEURE: Neither party shall be liable for any inability to perform its' obligations under any
subsequent agreement due to war, riot, insurrection, civil commotion, fire, flood, earthquake, storm or any
other act of God.

ATTACHMENT B: SIGNATORY DECLARATION
I, the undersigned, acknowledge completion and receipt of the Authorized Signatory
Declaration Form, and fully understand my responsibility as an Authorized Signatory on this
document and all subsequent forms thereof requiring signature. In particular I understand rules
regarding the referencing, checking, and verification as necessary for disclosure to award this
bid or proposal as requested and defined within this document. The bid document as submitted
has not been altered knowing all information must be filled out correctly for consideration. It is
hereby understood that the Town of Salem reserves the right to reject any and all proposals or
parts of proposals; to waive any defects, information, and minor irregularities; to accept
exceptions to these specifications; to award contracts, or to cancel this request, if it is in the
Town's best interest to do so.
Written Name of Authorized Signatory:
Title:
Signature:
Date:
Company:
Address:
Phone:
Email:
Contract Contact Name & Email:

ATTACHMENT C: NON-COLLUSION STATEMENT
By Submission of the Bid or Proposal, the Bidder Certifies that:
1. This bid or proposal has been independently arrived at without collusion with any other
competitor or potential competitor;
2. This bid proposal has not been knowingly disclosed and will not be knowingly disclosed
prior to the opening of bids or proposals for this project, to any other bidder, competitor, or
potential competitor;
3. No attempt has been made to induce any other person, partnership or corporation to submit
or not to submit a bid or proposal;
4. The person signing this bid or proposal certifies that he has fully informed himself regarding
the accuracy of the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder as well as to the person
signing in its behalf;
5. That attached hereto (if a corporate bidder) is a certified copy of a resolution authorizing the
execution of the certificate by the signatory of this bid or proposal on behalf of the corporate
bidder.
Signature:
Date: _
Name of Business: