Perform and Manage Utility Regulatory Asset Depreciation Studies

Agency: State Government of Arkansas
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541620 - Environmental Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Jun 4, 2026
Due Date: Jun 26, 2026
Solicitation No: APSC-26-001
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Bid Documents: Please Login to View Page
Current Solicitations
Bid Information
Bid Number: APSC-26-001
Agency: Arkansas Public Service Commission
Opening Date & Time: 06/26/2026 04:00 PM CDT
Description: Perform and Manage Utility Regulatory Asset Depreciation Studies
Buyer's Email: Brian.Sites@arkansas.gov
Bid Documents PDF XLS Other Web
APSC-26-001 - Request for Proposal
Technical Proposal Packet

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SOLICITATION INFORMATION
Solicitation Number: APSC-26-001 Solicitation Issued: June 4 2026
Description: Independent Consulting Firm to Perform and Manage Utility Regulatory Depreciation Studies and Related Utility Asset Issues Affecting Arkansas Ratepayers on the Behalf of the General Staff of the Arkansas Public Service Commission.
Agency: Arkansas Public Service Commission
RESPONSE DUE DATE
Proposal Response Due Date: June 26, 2026 Time: 4:00 p.m., Central Time
Proposal submissions for this Request for Proposals must be delivered to the Arkansas Public Service Commission on or before the submission deadline. Proposals received after the submission deadline may be rejected as untimely. See Section 1.2 for information regarding Live Bid Openings.
DELIVERY OF RESPONSE DOCUMENTS
Delivery Address and RFP Opening Location Arkansas Public Service Commission Secretary of the Commission 1000 Center Street P.O. Box 400 Little Rock, AR 72201 Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street address on a schedule determined by each individual provider. These providers will deliver based solely on the street address. Prospective Contractors assume all risk for timely, properly submitted deliveries.
Proposal's Outer Packaging Seal outer packaging and properly mark with the following information. If outer packaging of proposal submission is not properly marked, the package may be opened for proposal identification purposes. * Solicitation number * Date and time of bid opening * Prospective Contractor's name and return address
Delivery Address and
RFP Opening Location
Proposal's Outer
Packaging
ARKANSAS PUBLIC SERVICE COMMISSION CONTACT INFORMATION
APSC Buyer: Brian Sites Buyer's Direct Phone Number: 501.682.5879
Email Address: brian.sites@arkansas.gov APSC Main Number: 501.682.2051
APSC Website: https://www.psc.state.ar.us

STATE OF ARKANSAS
ARKANSAS PUBLIC SERVICE COMMISSION
1000 Center Street
Little Rock, Arkansas 72203
REQUEST FOR PROPOSAL
SOLICITATION DOCUMENT
SOLICITATION INFORMATION
Solicitation Number: APSC-26-001 Solicitation Issued: June 4 2026
Independent Consulting Firm to Perform and Manage Utility Regulatory Depreciation
Description: Studies and Related Utility Asset Issues Affecting Arkansas Ratepayers on the Behalf
of the General Staff of the Arkansas Public Service Commission.
Agency: Arkansas Public Service Commission
RESPONSE DUE DATE
Proposal Response Due Date: June 26, 2026 Time: 4:00 p.m., Central Time
Proposal submissions for this Request for Proposals must be delivered to the Arkansas Public Service
Commission on or before the submission deadline. Proposals received after the submission deadline may be
rejected as untimely. See Section 1.2 for information regarding Live Bid Openings.
DELIVERY OF RESPONSE DOCUMENTS
Arkansas Public Service Commission
Secretary of the Commission
1000 Center Street
P.O. Box 400
Delivery Address and
RFP Opening Location Little Rock, AR 72201
Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street
address on a schedule determined by each individual provider. These providers will
deliver based solely on the street address. Prospective Contractors assume all
risk for timely, properly submitted deliveries.
Seal outer packaging and properly mark with the following information. If outer
packaging of proposal submission is not properly marked, the package may be
opened for proposal identification purposes.
Proposal's Outer
Packaging * Solicitation number
* Date and time of bid opening
* Prospective Contractor's name and return address
ARKANSAS PUBLIC SERVICE COMMISSION CONTACT INFORMATION
APSC Buyer: Brian Sites Buyer's Direct Phone Number: 501.682.5879
Email Address: brian.sites@arkansas.gov APSC Main Number: 501.682.2051
APSC Website: https://www.psc.state.ar.us

SECTION 1 - INFORMATION AND INSTRUCTIONS
1.1 INTRODUCTION
This Request for Proposal (RFP) is issued by the General Staff (Staff) for the Arkansas Public Service
Commission (APSC) to obtain pricing and a contract for professional services to manage and perform
utility depreciation studies for regulatory rate-making purposes. Additional analysis, evaluation, and
professional opinion regarding utility assets and depreciation issues may also be required.
Direct all communication regarding this Solicitation to the Buyer on page one (1) of the RFP.
1.2 LIVE PROPOSAL OPENING
Use the information below to view the proposal opening online or attend the proposal opening.
Virtual Meeting Link: Contact the buyer for additional information
Meeting ID: Contact the buyer for additional information
1.3 OBJECTIVE AND GOALS
The Staff for the APSC seeks to obtain pricing and a contract for professional services to
evaluate, manage and/or perform utility depreciation studies for regulatory rate-making
purposes. Additional analysis, evaluation, and professional opinion regarding utility assets and
depreciation issues may also be required.
1.4 BACKGROUND AND CURRENT ENVIRONMENT
The Staff of the APSC is involved in a wide variety of proceedings addressing complex regulatory issues
before the Commission. The Staff has developed substantial expertise in regulatory proceedings before
the Commission and will continue to perform the majority of the work in these proceedings. However,
because of the complexity, magnitude, and software costs associated with performing depreciation
studies, and their potentially prominent effect on customer rate base in the utility rate-making process, the
assistance of an expert Consulting Firm experienced in these matters and with access to PowerPlan or
proprietary software capable of performing depreciation studies is necessary to ensure the adequate
protection of the public interest in Arkansas. The RFP is being issued to engage an experienced
Consulting Firm to manage and perform utility depreciation studies for regulatory rate-making purposes in
electric, gas and water rate cases, as well as to potentially address other related utility asset and
depreciation issues.
1.5 TYPE OF CONTRACT
A. As a result of this RFP, the APSC intends to award a contract to a single Contractor.
B. The anticipated starting date for any resulting contract is August 1, 2026, except that the actual
contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By
submitting a signed proposal in response to the RFP, the Prospective Contractor represents and
warrants that it will honor its proposal as being held open as irrevocable for this period.
C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the
Contractor and APSC, the contract may be renewed for up to six (6) additional one-year terms or
portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.
1.6 DEFINITION OF TERMS
A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same
meanings herein.
B. "Prospective Contractor" means a responsible offeror who submits a proposal in response to this
Solicitation.
C. The terms "Request for Proposal," "RFP," and "Solicitation" are used synonymously in this
document.
Rev 08/2025 APSC-26-001 Page 2 of 15

ACTIVITY DATE
RFP Release to Prospective Contractors June 4, 2026
Deadline for Prospective Contractor Questions June 15, 2026
Answers to Questions Posted (contact buyer for details) June 18, 2026
Proposal Due Date June 26, 2026
Post Anticipation to Award* July 2, 2026
Award Contract* July 17, 2026

D. "Requirement" means a term, condition, provision, deliverable, Specification, or a combination
thereof, that is obligated under the Solicitation, resulting contract, or both.
E. "Responsive Proposal" means a proposal submitted in response to this Solicitation that conforms in
all material respects to this RFP.
F. "Shall" and "must" mean the imperative and are used to identify Requirements.
G. "Specification" means any technical or purchase description or other description of the physical or
functional characteristics, or of the nature, of a commodity or service. "Specification" may include a
description of any Requirement for inspecting, testing, or preparing a commodity or service for
delivery.
H. "State" means the State of Arkansas. When the term "State" is used herein to reference any
obligation of the State under a contract that results from this Solicitation, that obligation is limited to
the Department using such a contract.
I. The General Staff of the Arkansas Public Service Commission has made every effort to use industry-
accepted terminology in the Contractor Solicitation and will attempt to further clarify any point of an
item in question as indicated in Clarification of Bid Solicitation.
1.7 SOLICITATION SCHEDULE
For informational purposes, a Solicitation Schedule is provided below. However, dates listed and noted
with an asterisk (*) are anticipated dates only and are subject to change at the discretion of the APSC. All
times are listed in Central Time.
TABLE A: TENTATIVE SOLICITATION SCHEDULE
ACTIVITY DATE
RFP Release to Prospective Contractors June 4, 2026
Deadline for Prospective Contractor Questions June 15, 2026
Answers to Questions Posted (contact buyer for details) June 18, 2026
Proposal Due Date June 26, 2026
Post Anticipation to Award* July 2, 2026
Award Contract* July 17, 2026
1.8 CLARIFICATION OF SOLICITATION
A. Submit questions requesting clarification of information contained in this Solicitation via email to the
Buyer on page one (1) of the RFP by the date and time listed in Table A.
1. For each question submitted, Prospective Contractor should reference the specific Solicitation
item number to which the question refers.
2. Prospective Contractors' written questions will be consolidated and responded to by the APSC
as deemed appropriate. The APSC's consolidated written response is anticipated to be posted to
the Solicitation posting by the close of business on the date provided Table A. If Prospective
Contractor questions are unclear or non-substantive in nature, the APSC may request
clarification of a question(s) or decline to answer.
B. The Prospective Contractor should notify the Buyer of any term, condition, etc., that precludes the
Prospective Contractor from submitting a compliant, responsive proposal. Prospective Contractors
should note that it is the responsibility of the Prospective Contractor to seek resolution of all such
issues, including those relating to the terms and conditions of the contract, prior to the submission of
a proposal.
Rev 08/2025 APSC-26-001 Page 3 of 15

C. Prospective Contractors may contact the Buyer with non-substantive questions at any time prior to
the proposal opening.
D. An oral statement by the APSC will not be part of any contract resulting from this Solicitation and
may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is
reduced to writing and expressly adopted by the APSC.
E. Only an addendum written and authorized by the APSC will modify the Solicitation.
1.9 RESPONSE DOCUMENTS
A. Original Technical Proposal Packet
1. Responses within the Information for Evaluation sections must not contain the Prospective
Contractor's name or address. For Personnel under section E.2, please identify personnel only
by first and last initial only ("H.S." for example).
2. Prospective Contractors shall utilize the Technical Proposal Packet to submit their responses.
3. The following items are proposal submission requirements and must be submitted as a
hardcopy part of a Prospective Contractor's proposal response.
a. Original, signed Proposal Signature Page. Signature may be ink or digital.
b. One original hardcopy of the Technical Proposal response to the Information for Evaluation
section included in the Technical Proposal Packet, which must be in the English language.
c. Copy of Prospective Contractor's Equal Opportunity Policy.
i. Pursuant to Arkansas Code Annotated 19-60-104, OSP requires a Prospective
Contractor bidding on a state contract to submit a copy of the Prospective Contractor's
Equal Opportunity (EO) Policy.
ii. Prospective Contractors not required by law to have an EO Policy must submit a written
statement to that effect.
4. The following items, which must be submitted prior to a contract award to the Prospective
Contractor, may also be included with the Prospective Contractor's proposal:
a. EO 98-04: Contract and Grant Disclosure Form.
b. Voluntary Product Accessibility Template (VPAT), if applicable.
5. Prospective Contractors should not include any other documents or ancillary information, such
as a cover letter or promotional/marketing information.
B. Additional copies
1. In addition to the original Technical Proposal Packet, the following items should be submitted:
a. Five (5) complete hardcopies (marked "COPY") of the Technical Proposal Packet.
b. Five (5) electronic copies of the Technical Proposal Packet.
c. One (1) electronic copy of the Official Solicitation Price Sheet.
d. One (1) redacted (marked "REDACTED") copy of the original Technical Proposal Packet if
applicable (see Proprietary Information).
2. All copies of the Official Solicitation Price Sheet must be separately sealed from the Technical
Proposal Packet copies and should be clearly marked as "Pricing."
3. Electronic copies should be submitted on flash drives and in PDF format.
4. All additional hardcopies and electronic copies must be identical to the original hardcopy.
a. In case of a discrepancy, the original hardcopy governs.
Rev 08/2025 APSC-26-001 Page 4 of 15

5. If the APSC requests additional copies of the proposal, the copies must be delivered within the
timeframe specified in the request.
C. Prospective Contractors should not alter language in Solicitation document(s) or Official Proposal
Price Sheet provided by the APSC.
D. Prospective Contractor's proposals cannot be altered or amended after the proposal opening except
as permitted by law or rule.
SECTION 2 - REQUIREMENTS
STRATEGIC OBJECTIVE
The Commission seeks solutions that provide high-quality depreciation studies while enhancing
transparency, auditability, and the Commission's long-term ability to understand and independently
evaluate depreciation analyses.
2.1 PROSPECTIVE CONTRACTOR MINIMUM QUALIFICATIONS
A. The Prospective Contractor shall be an experienced Consulting Firm that has performed multiple
regulatory utility depreciation studies for rate-making purposes on behalf of electric, gas and/or water
utilities, and regulatory clients such as Public Utility or Public Service Commissions. The Consulting
Firm will be expected to (1) conduct research, (2) perform and manage depreciation studies in a
timely manner, (3) prepare analysis, reports, comments, testimony and exhibits as required, (4)
participate in settlement and/or collaborative discussions, and (5) appear as an expert witness
at any public hearings.
B. The Consulting Firm will either be a seasoned user and client of PowerPlan Depreciation
Studies software, or have an established and seasoned proprietary ("in-house") software
application that readily fulfills the depreciation study requirements listed in Section 2.4, below.
2.2 GENERAL REQUIREMENTS
A. Background. The Commission has jurisdiction over four investor-owned and
seventeen cooperative electric distribution companies, one cooperative generation and
transmission company, two regional transmission organizations, two water utilities, and
three natural gas distribution companies. The Electric Utility Regulatory Reform Act of
2003, Act 204, codified the Commission's jurisdiction over the sale and transfer of
control of electric transmission facilities, affiliate transactions, transition costs, and
resource planning and acquisition of generation capacity. Arkansas is currently
positioned within two transmission regions separated by a "seam". Transmission in the
western part of the state is planned and managed directly by the Southwest Power
Pool (SPP), and transmission in the remainder of the state is planned by the
Midcontinent Independent System Operator (MISO). Four electric utilities, Oklahoma
Gas and Electric Company, Southwestern Electric Power Company, The Empire
District Electric Company, and Arkansas Electric Cooperative Corporation (AECC) , are
members of SPP. Entergy Arkansas, Inc. and AECC are members of MISO.
B. Statement of Work
1. Introduction - This Section of the RFP addresses the detailed requirements for the
work to be performed during the term of the contract. The Consulting Firm's bid will
cover all of the items listed in subsection (4), below. The Consulting Firm's
proposal shall clearly reflect an understanding of, and agreement with, the stated
requirements of the RFP. Submission of a proposal indicates acceptance of the
conditions contained in the RFP, unless clearly indicated otherwise.
2. Work Plan - The Consulting Firm should submit a work plan upon which the
Rev 08/2025 APSC-26-001 Page 5 of 15

Consulting Firm's estimate for the total contract price should be based. This should
ensure an understanding of the issues and subjects which will be addressed and will
provide the Staff and the Consulting Firm a written document to which they can refer
throughout the term of any contract. That work plan should cover the contract period
beginning August 1, 2026 and continuing through June 30, 2027.
3. Time Schedule - The Staff will work closely with the Consulting Firm throughout
the contract period to assess the progress and status of the work performed on
behalf of the Staff. The Consulting Firm shall agree to perform its duties consistent
with any internal deadlines which the Staff may require, including production of
analysis and drafts.
4. Work to be performed - Projects subject to this RFP and the work to be performed on each will
include, but may not be limited to:
Depreciation Studies: The Consulting Firm will be responsible for the following:
* Reviewing the Depreciation Study that is provided by the utility for accuracy and
reasonableness.
* Comparing the proposed rates to the currently approved rates.
* Review the Company's proposed Salvage and Cost of Removal on a historical basis for
reasonableness.
* Make determinations as to whether to perform the Depreciation Study using the Actuarial or
Simulated Plant Record (SPR) Analysis, or a combination thereof.
* Prepare and present data requests for the Company's historical data which include, by sub
accounts, all vintage and activity years for all additions, retirements, plant balances, transfers,
and sales for all years the Company has been in existence. This includes per-plant ("coal
plant 1," "coal plant 2," etc.) account histories for each individual FERC/Asset Class plant
account, not just per-category of plant ("coal," "gas," "nuclear").
* Prepare and present data requests for Plant and Accumulated Depreciation as of the date of
the study.
* Prepare and present data requests for Gross Salvage, Cost of Removal, and Net Salvage and
incorporate the results into the Depreciation study.
* Verify all data request responses for accuracy.
* Prepare all data to be uploaded into the Depreciation Study Software which will produce the
Iowa Curves to be used when calculating the depreciation rates.
* Calculate the Average Remaining Life (ARL) of each subaccount for each functional group
which assist in preparing the depreciation rates.
* Use the results of the Iowa Curves, ARL, Net Salvage, Plant Balances and Accumulated
Depreciation to calculate the new rates and compare those to the proposed rates from the
Company's Depreciation Study.
* Work collaboratively with Staff to present the depreciation study in written Direct, Surrebuttal
and in-person Oral Testimony, if necessary, before the Commission; and review the Direct,
Rebuttal and Sur-Surrebuttal Testimony of the Company.
* Provide peripheral support in the aforementioned issues including, but limited to, conference
calls, planning meetings, hearings, settlement discussions, and representing General Staff as
an expert witness related to depreciation studies, and utility asset valuations.
5. Deliverables - At a minimum, the Consulting Firm shall provide complete datasets used in
the analysis, supporting workpapers in Excel, CSV, or equivalent editable format,
documentation of all assumptions and methodologies, and final reports suitable for
Rev 08/2025 APSC-26-001 Page 6 of 15

Criteria Standard Damages
Customer Service The Consulting Firm shall be responsible for coordination and collaboration with APSC Staff. Active participation in settlement and collaborative discussions, appearing as an expert witness in public hearings, and effective project management (including planning and timeliness) are expected. The initial term of the resulting contract will be for one (1) year. Upon mutual agreement by the Consulting Firm and APSC Staff, the contract may be renewed for up to six (6) additional one-year terms. Failure to provide standard customer service may result in a poor vendor performance rating and/or forfeiture of potential contract renewal.
Delivery The Consulting Firm's work, as specified in the contract and as directly assigned, is to be delivered in a timely and expeditious manner. This includes but is not limited to conducting research, preparing written analysis, reports, comments, testimony, and exhibits. The Consulting Firm should be prepared to devote sufficient resources necessary to meet any Failure to deliver products or services in a timely manner may result in a poor vendor performance rating and/or forfeiture of potential contact renewal.

regulatory filings. Deliverables must be provided in editable, non-proprietary formats
sufficient to allow the Commission to independently access, review, reuse, and replicate the
underlying data, calculations, and methodologies. Reports may also be provided in PDF
format for presentation or regulatory purposes; however, PDF files alone shall not satisfy the
deliverable requirements of this contract.
2.3 PERFORMANCE STANDARDS
A. State law requires that qualifying contracts for services include Performance Standards for
measuring the overall quality of services that a Contractor shall provide.
B. The APSC may be open to negotiations of Performance Standards prior to contract award, prior to
the commencement of services, or at times throughout the contract duration. Table B: Performance
Standards identifies expected deliverables, performance measures, or outcomes; and defines the
acceptable standards.
C. Performance Standards shall not be amended unless they are agreed to in writing and signed by
the parties.
D. Failure to meet the minimum Performance Standards as specified will result in the assessment of
damages.
E. In the event a Performance Standard is not met, the Contractor will have the opportunity to defend or
respond to the insufficiency. The APSC has the right to waive damages if it determines there were
extenuating factors beyond the control of the Contractor that hindered the performance of services.
In these instances, the APSC has final determination of the performance acceptability.
F. Should any compensation be owed to the APSC due to the assessment of damages, Contractor
shall follow the direction of the APSC regarding the required compensation process.
TABLE B: PERFORMANCE STANDARDS
Criteria Standard Damages
Customer Service The Consulting Firm shall be The initial term of the resulting
responsible for coordination and contract will be for one (1) year.
collaboration with APSC Staff. Upon mutual agreement by the
Active participation in settlement Consulting Firm and APSC Staff,
and collaborative discussions, the contract may be renewed for
appearing as an expert witness in up to six (6) additional one-year
public hearings, and effective terms.
project management (including Failure to provide standard
planning and timeliness) are customer service may result in a
expected. poor vendor performance rating
and/or forfeiture of potential
contract renewal.
Delivery The Consulting Firm's work, as Failure to deliver products or
specified in the contract and as services in a timely manner may
directly assigned, is to be result in a poor vendor
delivered in a timely and performance rating and/or
expeditious manner. This includes forfeiture of potential contact
but is not limited to conducting renewal.
research, preparing written
analysis, reports, comments,
testimony, and exhibits. The
Consulting Firm should be
prepared to devote sufficient
resources necessary to meet any
Rev 08/2025 APSC-26-001 Page 7 of 15

procedural schedules or internal deadlines which have been established. Deliverables must include datasets, workpapers, and documentation sufficient to independently replicate results.
Quality The Consulting Firm shall be responsible for thorough issue identification and development, accurate analysis and supporting evidence, as well as persuasive written and oral communication. Work products must meet generally accepted professional standards for regulatory depreciation studies. Policy recommendations and proposals shall be developed based on specific circumstances in Arkansas. APSC Staff will monitor the progress and the results of the Consulting Firm's work through direct contacts with the Consulting Firm. Failure to provide standard quality work product may result in a poor vendor performance rating and/or forfeiture of potential contract renewal.
Pricing The Consulting Firm shall provide accurate and timely invoices detailing services rendered each month, including the total hours worked by each individual at the quoted, contract rates for that individual and a description of each authorized, itemized expense. Invoices shall be provided to APSC Staff within ten (10) business days after the month in which services are rendered. Failure to provide accurate and timely invoices to APSC Staff for services rendered may result in nonpayment, a poor vendor performance rating, and/or forfeiture of potential contract renewal.
Knowledge Transfer Contractor provides documentation and training sufficient for staff to understand methodologies. Failure to provide adequate documentation or training may result in a poor vendor performance rating and/or forfeiture of potential contract renewal

procedural schedules or internal
deadlines which have been
established. Deliverables must
include datasets, workpapers, and
documentation sufficient to
independently replicate results.
Quality The Consulting Firm shall be Failure to provide standard quality
responsible for thorough issue work product may result in a poor
identification and development, vendor performance rating and/or
accurate analysis and supporting forfeiture of potential contract
evidence, as well as persuasive renewal.
written and oral communication.
Work products must meet
generally accepted professional
standards for regulatory
depreciation studies. Policy
recommendations and proposals
shall be developed based on
specific circumstances in
Arkansas. APSC Staff will monitor
the progress and the results of the
Consulting Firm's work through
direct contacts with the Consulting
Firm.
Pricing The Consulting Firm shall provide Failure to provide accurate and
accurate and timely invoices timely invoices to APSC Staff for
detailing services rendered each services rendered may result in
month, including the total hours nonpayment, a poor vendor
worked by each individual at the performance rating, and/or
quoted, contract rates for that forfeiture of potential contract
individual and a description of renewal.
each authorized, itemized
expense. Invoices shall be
provided to APSC Staff within ten
(10) business days after the
month in which services are
rendered.
Knowledge Transfer Contractor provides Failure to provide adequate
documentation and training documentation or training may
sufficient for staff to understand result in a poor vendor
methodologies. performance rating and/or
forfeiture of potential contract
renewal
2.4 Additional Qualifications
A. Standard of Care: The Contractor shall perform all services in accordance with generally accepted
industry standards for utility depreciation studies and regulatory analysis. All work shall be performed
with the level of skill, care, and diligence ordinarily exercised by qualified professionals performing
similar services in comparable regulatory environments. The Contractor shall provide independent
and objective professional judgment in all analyses and recommendations, with due consideration of
the regulatory context and the potential impact on Arkansas ratepayers.
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B. Key Personnel Commitment: The Contractor shall assign the key personnel identified in its proposal.
Substitution of key personnel shall not occur without prior written approval from the Commission.
Any substitute must have equal or greater qualifications and or experience.
C. Conflict of Interest and Matters Adverse to the Commission: The Contractor shall disclose any
current, prior, or anticipated engagements that may present an actual or perceived conflict of
interest, including work performed for utilities or entities subject to Commission jurisdiction. The
Contractor shall also disclose any current, prior, or anticipated engagements in which it has taken, or
is expected to take, a position adverse to the Arkansas Public Service Commission, its General
Staff, or the interests of Arkansas ratepayers in matters related to utility depreciation, asset
valuation, or related regulatory issues. The Contractor shall update such disclosures throughout the
term of the contract as new potential conflicts or adverse matters arise. The Commission reserves
the right to determine whether a conflict of interest or adverse matter is acceptable and to require
mitigation measures, restrict participation in specific matters, or take other appropriate action as
necessary to protect the integrity of the Commission's proceedings.
D. Material Change in Ownership or Control: The Contractor shall provide prompt written notice to the
Commission of any material change in ownership, control, or organizational structure, including but
not limited to mergers, acquisitions, or sale of substantially all assets. Upon such notice, the
Commission reserves the right to review the continued suitability of the Contractor and may require
additional assurances, modifications to the engagement, or take other appropriate action as
necessary to protect the interests of the Commission.
E. Publicity and Disclosure: The Contractor shall not use the name of the Arkansas Public Service
Commission, its General Staff, or the State of Arkansas in any press release, marketing materials,
advertising, or other public communications without the prior written consent of the Commission. The
Contractor shall not issue or publish any statement, representation, or implication of endorsement by
the Commission without prior written approval. The Contractor may disclose the existence of its
engagement with the Commission only as required by law or with prior written consent of the
Commission. Nothing in this provision shall restrict disclosures required under applicable law,
including public records laws.
F. Transition Assistance: Upon completion, termination, or transition of the contract, the Contractor
shall provide reasonable assistance to ensure continuity of services. Such assistance shall include,
but not be limited to, the transfer of all data, models, workpapers, documentation, and methodologies
developed during the engagement in accordance with the requirements of this Solicitation. The
Contractor shall cooperate with the Commission and any successor contractor to facilitate an orderly
transition without disruption to ongoing work or proceedings.
G. Professional Liability Insurance: The Contractor shall maintain professional liability (errors and
omissions) insurance appropriate for the scope of services. The Contractor shall disclose the limits
of such coverage and, upon request, provide proof of insurance prior to contract award or contract
extension.
H. Transparency and Reproducibility: All methodologies must be fully documented, transparent, and
reproducible. The Contractor shall provide sufficient detail to allow independent replication.
I. Software Transparency and Reproducibility: All tools must allow export and independent review of
data and calculations.
J. Data Ownership and Portability: All data, models, assumptions, and outputs shall be the property of
the Commission and provided in non-proprietary format.
K. Right to Reuse: The Commission retains unrestricted rights to reuse all deliverables and
methodologies.
L. Data Security and Confidentiality: The Contractor shall protect all data provided by or generated for
the Commission in accordance with applicable laws and generally accepted data security practices.
The Contractor shall maintain the confidentiality of all non-public, confidential, or proprietary
information and shall not use, disclose, or permit access to such information except as necessary to
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perform services under the contract. The Contractor shall ensure that its employees, agents, and
subcontractors are bound by confidentiality obligations consistent with this requirement.
The Contractor shall not use Commission data for any purpose other than fulfilling its obligations
under the contract, including for training or development of systems or models. The Contractor shall
ensure that all data is stored, transmitted, and accessed in a secure manner and shall promptly notify
the Commission of any actual or suspected unauthorized access, disclosure, or data breach.
Upon request, the Contractor shall execute a non-disclosure agreement (NDA) in a form acceptable
to the Commission.
Upon completion, termination, or expiration of the contract, the Contractor shall, at the direction of the
Commission, return or securely destroy all Commission data in its possession, except for copies
required to be retained by law. The Contractor shall certify, upon request, that all such data has been
returned or destroyed in accordance with this requirement.
M. Cybersecurity and Data Protection: The Contractor shall maintain reasonable cybersecurity practices
appropriate for the protection of Commission data. The Contractor shall describe its cybersecurity
controls and, if available, provide evidence of independent security assessments (e.g., SOC reports
or similar reviews). The Contractor shall disclose the existence and limits of any cybersecurity or
cyber liability insurance coverage and, upon request, provide proof of such coverage prior to contract
award or contract extension.
N. Access During Project: The Commission may request underlying data and workpapers at any time.
O. Source Code Escrow: To the extent the Contractor utilizes or develops proprietary software or tools
material to the performance of services under this contract, the Contractor shall, upon request by the
Commission, place the current version of such source code and related documentation in escrow with
a mutually acceptable third-party escrow agent. The escrow agreement shall provide that the
Commission may obtain access to the escrowed materials upon the occurrence of a release
condition, including but not limited to the Contractor's bankruptcy, insolvency, cessation of business
operations, or failure to provide ongoing support necessary for the Commission to access and use
deliverables. The Contractor shall ensure that the escrowed materials are updated periodically to
reflect material changes relevant to the services provided under this contract.
SECTION 3 - SELECTION
3.1 SELECTION PROCESS
A. The APSC will review each Technical Proposal Packet to verify submission Requirements have been
met. Technical Proposals Packets that do not meet submission Requirements will be rejected and
will not be evaluated.
B. A APSC-appointed Evaluation Committee will evaluate and score qualifying Technical Proposals.
Evaluation will be based on Prospective Contractor's response to the Information for Evaluation
section included in the Technical Proposal Packet.
1. Members of the Evaluation Committee (Evaluators) will individually review and evaluate
proposals and complete an Individual Score Worksheet for each proposal. Individual scoring for
each Evaluation Criteria will be based on the scoring description in Table C: Scoring Table.
TABLE C: SCORING TABLE
Rev 08/2025 APSC-26-001 Page 10 of 15

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