15 Passenger Van

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
NAICS Category:	485991 - Special Needs Transportation
Posted Date:	Dec 6, 2023
Due Date:	Dec 20, 2023
Solicitation No:	Reference number: 07192-001.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

15 Passenger Van

Closing date December 20, 2023, 04:30 PM

Reference number 07192-001.0
Status Open
Summary It is the intent of the City of Kalamazoo Department of Parks and Recreation to purchase a 15 passenger van.

07192-001.0 Bid Document (PDF, 325KB)

07192-001.0 distribution list (PDF, 28KB)

SCOPE OF WORK

The Van needs to be 2015 or newer and be under 100,000 miles on the odometer. This vehicle should be in running condition with no serious internal or external damage.

List the VIN, Year, Make, Model and Mileage of the Van you quoted above: __________________________________________________________________________________________________________________________________________________________________________

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

REQUEST FOR QUOTE

THIS IS NOT AN ORDER

PROJECT: 15 Passenger Van

QUOTE REFERENCE NO: 07192-001.0

DEPARTMENT CONTACT: Johnnie Berry, Youth Program Advocate at (269) 337-8133 or

berryj@kalamazoocity.org

DEPT: Parks & Recreation

ISSUE DATE: December 6, 2023

QUOTE RETURN DATE: December 20, 2023, by end of business day (4:30 p.m. Local Time ET)

SUBMITTAL INSTRUCTIONS: Return on or before date above. Mark envelope – Quotation – 15

Passenger Van and due date. This quote may also be faxed to (269) 337-8500 or emailed to

cokpurchasing@kalamazoocity.org.

STATEMENT OF NO QUOTE

If you do not respond to this inquiry within the time set for the quote due date and time noted, it will be

assumed that you can no longer supply this commodity/service, and your name will be removed from

this bid list.

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Our schedule would not permit us to perform.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

REMARKS: ___________________________________________________________________________

SIGNED: _________________________________ NAME: ___________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: _________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

15 Passenger Van

Page 2

Bid Reference No: 07192-001.0

SUBMITTAL INSTRUCTIONS FOR QUOTES

1. EXAMINATION OF QUOTE DOCUMENT-Before submitting a quote, bidders shall carefully

examine the specifications and shall fully inform themselves as to all existing conditions and

limitations. The bidder shall indicate in the quote the sum to cover the cost of all items included on

the quote form.

2. PREPARATION OF QUOTE-The quote shall be legibly prepared in ink or typed. If a unit price or

extension already entered by the bidder on the Request for Quote form is to be altered, it shall be

crossed out and the new unit price or extension entered above or below and initialed by the bidder

with ink. The quote shall be legally signed and the complete address of the bidder given thereon.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the

meaning or interpretation of the Quote and attachments must be requested in writing, and with

sufficient time allowed for a reply to reach all prospective bidders before the submission of their

quote. Any information given to prospective bidders concerning the quote will be furnished to all

prospective bidders as an amendment or addendum. Receipt of amendments or addenda by a bidder

must be acknowledged in the quote by attachment, or by letter or fax received on or before the due

date.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating quotes for award. Offered discounts of less than thirty (30) days will be

taken if payment is made within the discount period, even though not considered in evaluation of the

quote.

5. WITHDRAWAL OF QUOTES-Quotes may be withdrawn by a bidder or authorized representative

by written request, but only if the withdrawal is made prior to the close of the business day set for

receipt of quotes. Quotes may not be withdrawn for at least ninety (90) days after due date.

6. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

7. INFORMAL COMPETITION-The City reserves the right to accept or reject any or all quotes and

waive informalities and minor irregularities in the quotes received. The City will consider all quotes

and make the purchasing decision most advantageous to the City and its interests.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

15 Passenger Van

Page 3

Bid Reference No: 07192-001.0

QUOTE FORM

The undersigned having become thoroughly familiar with all of the bid/contract documents incorporated

herein, the project site and the location conditions affecting the work, hereby proposes to perform everything

required to be performed in strict conformity with the requirements of these documents, and to provide and

furnish all the equipment, labor and materials necessary to complete in a professional manner the furnishing

and installing of all of the following, meeting or exceeding the specifications as set forth herein for the prices

as stated below.

15 Passenger Van

DESCRIPTION

QUOTE PRICE

2015 or newer 15 passenger van

w/ less than 100,000 miles

$ ______________________

List the VIN, Year, Make, Model and Mileage of the Van you quoted above:

_____________________________________________________________________________________

If your quotation is not returned and completed on this form, it may be rejected.

Bidder shall provide all of the information as requested herein with their quote. Failure to do so and/or

failure to provide post-bid requested information may be cause for rejecting the quote as non-

responsive.

Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and

acknowledges receipt of the following addenda:

Addendum No:

_________ __________ __________ __________ __________

Dated:

_________ __________ __________ __________ __________

Van shall be delivered within 30 calendar days of Contractor’s receipt of Notice to Proceed

from the City of Kalamazoo, and no later than January 31, 2024.

The City encourages the use of local labor in fulfilling the requirements of this contract.

By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does

not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being

considered for employment with the bidding firm unless otherwise precluded by federal or state law. I further

certify that I have read and agree to be bound by the provisions of the City’s Non-Discrimination Clause

found in Appendix A as updated by City Ordinance 1856.

Signed: ________________________________________ Name: _________________________________

Title:_______________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Bronson Park Lincoln Statue Electrical Revisions

Page 4

Bid Reference No: 98854-005.0

BIDDERS QUESTIONNAIRE

Please answer the following questions completely.

1. Firm name: ___________________________________________________________________

2. Established:

Year ________

No. of employees ________

3. Type of organization:

a. Individual: __________

c. Corporation: __________

b. Partnership: __________

d. Other:

__________

4. Former firm name(s) if any, and year(s) in business:

_______________________________________________________________________________

5. Include at least 3 references of contracts for similar work performed over the last 5 years.

5.1 Company Name: ___________________________________________________________

Address: _________________________________________________________________

Contact: ___________________________________ Phone: ________________________

Type of work or contract: ____________________________________________________

5.2 Company Name: ___________________________________________________________

Address: _________________________________________________________________

Contact: ___________________________________ Phone: ________________________

Type of work or contract: ____________________________________________________

5.3 Company Name: ___________________________________________________________

Address: _________________________________________________________________

Contact: ___________________________________ Phone: ________________________

Type of work or contract: ____________________________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

15 Passenger Van

Page 5

Bid Reference No: 07192-001.0

CITY OF KALAMAZOO

LOCAL PREFERENCE POLICY AND CERTIFICATION

The lowest responsive Kalamazoo County bidder whose bid is not low but falls within 2% of the lowest responsive bid is

afforded the opportunity to become the successful bidder if it agrees to reduce its bid to match the lowest responsive bid.

The City of Kalamazoo is the sole determiner whether a bidder is responsible, qualifies as a Kalamazoo County bidder,

and if its bid is responsive to the City’s specifications, terms and conditions.

If the lowest Kalamazoo County bidder chooses not to match the lowest bid, the next lowest responsive Kalamazoo

County bidder whose bid falls within 2% of the lowest bid, is given the opportunity to match the lowest responsive bid.

To qualify as a Kalamazoo County bidder, the bidder must meet both the following criteria:

1. Have a physical presence in Kalamazoo County by maintaining a permanent office, factory or other facility in

Kalamazoo County with employees working in Kalamazoo County.

2. Have paid real or personal property taxes related to said business to the City of Kalamazoo, County of Kalamazoo

or other municipal corporation within Kalamazoo County in the previous tax year, except that a non-profit entity

need not meet this requirement.

This local preference policy applies only to purchases for materials, supplies, capital outlay, and services for maintenance,

repair or operation of City facilities that are over $25,000. If more than 50% of the contract is sub-contracted to firms

located outside of Kalamazoo County that bid does not qualify for the local preference policy outlined above. The local

preference policy will not apply if prohibited by law. The Purchasing Director has the authority to finally determine if the

bidder qualifies as a Kalamazoo County bidder as set forth herein. The Purchasing Director may take into account the

permanency of the business in Kalamazoo, and whether the business appears to be claiming to be a Kalamazoo County

business solely or primarily to qualify as a Kalamazoo County business under this Resolution, and any other material

factors.

CERTIFICATION

If you qualify as a Kalamazoo County bidder and wish to be considered for the local preference provisions as provided

above please certify that fact by providing the information requested below and attesting to its accuracy.

Firm Name:

Street Address of Business:

City, State, and Zip Code:

Number of employees working in Kalamazoo County:

Name the city or township to which business real and/or personal property taxes are paid or provide non-profit status:

The above information is accurate:

Signature: ________________________________________ Date: ____________________________

Title: ____________________________________________

Revised April 2008

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15 Passenger Van

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