1782 - Orchard Hills Elementary School Parking Lot Improvements - Project Manual

Agency:	City of Milford
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 237310 - Highway, Street, and Bridge Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Jan 19, 2023
Due Date:	Feb 15, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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City of Milford,

Connecticut

Invitation to Bid

Orchard Hills Elementary School

Parking Lot Improvements

Invitation to Bid #1782

January, 2023

Fred Bialka

Purchasing Agent

Legal Notice

CITY OF MILFORD

Office of the Purchasing Agent

70 West River Street - Milford, CT 06460

Tel (203) 783-3225

INVITATION TO BID

Notice is hereby given that an Invitation to Bid for

Orchard Hills Elementary School

Parking Lot Improvements

will be received in the Purchasing Agent's Office until

Wednesday, February 15, 2023 @ 3:00 PM

ITB information may be obtained from the Purchasing Department or

downloaded at http://www.ci.milford.ct.us/purchasing-department.

If you download ITB packages it is your responsibility to ensure

that you have current information. Click on the “Changes in Bids”

icon for any applicable addenda prior to submitting a Response.

A Pre-Bid Meeting will be held on February 1st at 9:00AM at the main entrance of Orchard Hills

Elementary School at 185 Marino Drive. The Pre-Bid Meeting is not mandatory.

The City of Milford is not responsible for data or transmission errors.

The City of Milford reserves the right to reject any and all Responses or any part thereof,

or to waive defects in same, or to accept any Response deemed

to be in the best interests of the City of Milford.

Bids WILL NOT BE OPENED PUBLICLY, however results will be posted to the City’s website by the

close of business on February 15, 2023.

Fred Bialka

Purchasing Agent

City of Milford

ITB #1782

City of Milford, Connecticut

Invitation to Bid

ITB #1782

Orchard Hills Elementary School

Parking Lot Improvements

GENERAL INSTRUCTIONS

GENERAL

The City of Milford through Milford Public Schools (herein after referred to as “City”) seeks to

hire a company to perform Orchard Hills Elementary School, Parking lot Improvements – 185

Marino Drive – Milford, Connecticut.

PREPARATION OF RESPONSES

1. One (1) original and seven (7) exact copies of the responses and one (1) scanned PDF

copy on a CD must be received no later than 3:00 PM on Wednesday, February 15,

2023. All responses should be submitted in a clear, concise and legible manner to permit

proper evaluation and shall include the Qualification Statement contained herein.

2. Respondents may also submit, under separate cover with their response, any additional

reports and documents that are necessary to meet the requirements (deliverables) of

this ITB.

3. The City shall not be liable for any costs incurred by respondents in the preparation and

submission of responses, interviews, nor in costs related to any element of the selection

and contract negotiation process.

RESPONSE SUBMISSION

All respondents shall accept the conditions of this ITB, including, but not limited to, the

following:

1. All respondents must provide a thorough and complete package responding to the

specific criteria stated here, except where noted otherwise, and submit them to:

Fred Bialka, Purchasing Agent

Parsons Government Complex

70 West River Street

Milford, CT 06460

Marked: Orchard Hills Elementary School, Parking lot Improvements

2. Responses must be signed by an authorized principal or agent and the person signing

the formal response must be authorized by the organization to contractually bind that

organization with regard to price and related contractual obligations. Unsigned

responses shall not be considered.

3. A response may be withdrawn at any time prior to the above scheduled date.

City of Milford

ITB #1782

4. All submissions shall become the property of the City and will not be returned;

5. Late submissions shall not be evaluated, nor shall the City review submittals transmitted

via facsimile or electronically;

6. Any restriction as to the use of response materials must be clearly indicated as

proprietary. The requested limitation or prohibition of use or release shall be identified

in writing on a cover sheet. Blanket claims of proprietary responses will not be honored;

7. The City reserves the right to reject any or all submissions on the basis of being non-

responsive to this ITB, or for failure to disclose requested information;

8. The City reserves the right, without invalidating response content, to request

clarification of respondent information;

9. Firms shall refrain from contacting individuals who may be members of the ITB

evaluation committee; and

10. Submissions shall remain valid for six (6) months from the date of submission or until a

Contract is executed, whichever is later.

CITY OPTIONS

The City reserves the right to alter or revoke this ITB at any time. The City further reserves the

right to reject any or all responses, to waive any requirements, irregularities, informalities,

technical defects or service in the responses received and to accept only those responses

deemed by the City to be in its best interests.

TAXES

All purchases made by the City, and associated with this ITB shall be tax exempt. Any taxes

must not be included in response prices. A Tax Exemption Certificate will be furnished upon

request.

INQUIRIES

All inquiries regarding this ITB shall be answered up to close of business on Thursday, February

9th, 2023 after which time no additional questions will be accepted. Questions shall be directed

to Fred Bialka, Purchasing Agent, fbialka@ci.milford.ct.us . To ensure consistent interpretation

of certain items, answers to questions will be posted on the City of Milford website at

http://www.ci.milford.ct.us/purchasing-department.

All respondents are obligated to become familiar with such questions and answers and to

submit or revise their responses accordingly. The City assumes no responsibility for a

respondent’s failure to read questions and answers and to revise their responses accordingly.

Respondents or affiliated members are warned not to contact any Board of Education members

or Milford Public Schools staff in relation to this ITB or these projects throughout the selection

process. Any communication will be considered cause for disqualification of the offending firm.

City of Milford

ITB #1782

After responses are received, the City reserves the right to communicate with any or all of the

respondents to clarify the provisions of this ITB. The City further reserves the right to request

additional information at any time after responses are opened.

ASSIGNMENT OF RIGHTS, TITLES AND INTERESTS

Any assignment or subcontracting of work to be performed related to this ITB, in whole or in

part, and any other interest in conjunction with City procurement shall not be permitted

without the express written consent of the City.

HOLD HARMLESS CLAUSE

Any contractor or subcontractor of the City agrees to indemnify, hold harmless and defend the

City from and against any and all liability for loss, damage or expense which the City may suffer

or for which the City may be held liable by reason of injury, including death, to any person or

damage to any property arising out of or in any manner connected with the operations to be

performed under this ITB and subsequent Contract, whether or not due in whole or in part of

any act, omission or negligence of the City or any of its representatives or employees.

WORK REGULATIONS AND STANDARDS

All work activities performed in association with this ITB must be performed and completed for

the City in accordance with current Federal, State and Local labor regulations. All services

performed shall also conform to the latest OSHA standards and/or regulations.

REFERENCES AND KEY PERSONNEL

Responders shall submit references as requested on attached forms contained herein.

PRE-BID MEETING

All respondents are invited to attend a Pre-Bid Meeting to be held on February 1st at 9:00AM.

The meeting will be held at the main entrance to the Orchard Hills Elementary School at 185

Marino Drive.

Please note - Attendees shall follow recommended CDC practices for COVID-19 prevention,

including social distancing and wearing face masks.

The pre-bid meeting is not mandatory.

ADDENDUMS

Any modifications, clarifications or additions to the ITB will be posted on the City of Milford

website.

It is the responsibility of all respondents to verify with the City if there are any addendums or

changes to this ITB. Failure to submit a response that addresses any changes or addendums

may result in a disqualification of such submission. All addendums will be posted on the City of

Milford website at http://www.ci.milford.ct.us/purchasing-department.

City of Milford

ITB #1782

1782 - Orchard Hills Elementary School Parking Lot Improvements - Project Manual

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