On-Call Professional Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Dec 16, 2025
Due Date:	Jan 16, 2026
Solicitation No:	311-25-26-29
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	311-25-26-29
Project Title:	On-Call Professional Services
Description:	The City of Greenville is requesting proposals for On-Call Property Acquisition Services. Questions about this proposal should be directed to J.P. Harrell, Construction Project Manager I, at (252) 329-4887 or email at jharrell@greenvillenc.gov.
Opening Date:	1/16/2026 4:00 PM
Posted Date:	12/16/2025
Status:	Open
Department:	CITY OF GREENVILLE


Solicitation Number * 311-25-26-29	Department CITY OF GREENVILLE	Status Reason Open
Opening Date 2026-01-16T16:00:00.0000000	Posted Date * 2025-12-16T14:25:09.0000000Z	Commodity Code Thoroughfares
Mandatory Conference/Site Visit — —	Special Instructions No pre-bid meeting	Solicitation Type * Select RFP IFB RFI
Owner Cheryl House
Description The City of Greenville is requesting proposals for On-Call Property Acquisition Services. Questions about this proposal should be directed to J.P. Harrell, Construction Project Manager I, at (252) 329-4887 or email at jharrell@greenvillenc.gov.

Attachments 25-26-29 RFQ-On Call Land Acquisition.pdf (680.96 KB)

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REQUEST FOR QUALIFICATIONS (RFQ)

The City of Greenville, NC is seeking qualified and competent firms/consultants licensed in the State of North

Carolina to provide professional consulting services for the purpose of land and/or easement acquisition for

City funded projects as well as the purchase of other real property as needed by the City of Greenville.

Interested firms are invited to submit qualifications (in the required quantity and format) for the “City of

Greenville-On Call Land Acquisition” by 4:00pm, EST, January 16, 2026, to the following address:

Dropbox Link: https://www.dropbox.com/request/fnN91ygj7atS8PxU9Z1r

Mr. J.P. Harrell

City of Greenville

Engineering Department

1500 Beatty Street

Greenville, N.C. 27834

The full RFQ can be retrieved at www.greenvillenc.gov or by contacting the Engineering Department at (252)

329-4887.

REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL SERVICES

RFQ Number: 25-26-29

To Perform On-Call Surveying Services

City of Greenville, North Carolina

December 11, 2025

I. Overview and Purpose

The City of Greenville, NC desires to obtain On-Call Property Acquisition Services from qualified and

experienced consultants for work with various departments within the municipality. The selected consultant

will provide support for municipal projects with a not to exceed contract amount of $1,000,000.

The selected Consultant will be required to enter into an agreement with the City, which will include the

requirements of this RFQ, as well as other requirements to be specified at a later date. The anticipated

duration of the agreement will be for two (2) years with the option of a one (1) year extension upon mutual

agreement. By submitting a proposal, the Consultant agrees to all of the terms of this RFQ.

Compensation under this on-call agreement shall be handled through task orders and will be financed through

project specific sources. Note, there is no expectation or guarantee of a total contract amount.

II. Scope of Work (Consultant Responsibilities)

The selected consultant will need to provide comprehensive real estate services on behalf of the City of

Greenville in the support of various public projects, including but not limited to, transportation improvements,

parks, greenways, municipal facilities, and other community development initiatives. Projects may contain

federal and/or state grant funding. All services shall comply with all applicable federal, state, and local

regulations.

• Develop and maintain acquisition schedules.

• Coordinate with legal counsel, appraisers, surveyors, engineers, and project consultants.

• Conduct ownership and title investigations, including identification of liens, easements, encumbrances,

and any other property restrictions including environmental.

• Coordinate with appraisers to determine property and structure valuation as well as providing

recommendations for establishing compensation.

• Complete narrative and non-narrative appraisals as requested by the City of Greenville.

• Prepare acquisition packages and just compensation letters.

• Negotiate in good faith with property owners for the purpose of acquiring property, right of way,

and/or easements as needed by the City of Greenville. Document all offers and counter offers.

• Secure executed agreements, deeds, and necessary conveyance documents.

• Coordinate with legal counsel, title companies, and lenders on closing activities.

• Compose and execute deeds, exhibits, and any other closing documents necessary for the acquisition

of easements, right of way, and/or other properties.

• Provide relocation planning and advisory services for relocation assistance.

• Provide relocation benefit determinations, notice, and claim processing.

• Assist displaced residents, businesses, and tenants with finding replacement housing or facilities if

needed per the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970.

• Maintain documentation of all relocation cases and pertinent information. Submission to the City of

Greenville will be required.

• Provide eminent domain services as necessary and assigned by the City of Greenville.

• Coordinate with the City Attorney’s Office in preparing condemnation filings.

• Communicate to the affected property owners, tenants, and citizens in a professional manner.

• Attend public meetings as requested by the City of Greenville. Presentation materials may be required

in addition to attendance.

• Ensure all records are suitable for audit and grant reimbursement purposes in the event grant funding

is present.

III. Deliverables and Technical Items

Deliverables will be determined based upon each task order, and may include, but are not limited to:

• Deeds with legal descriptions and detailed exhibits.

• Offer to Purchase and Sale Agreements.

• Claim Reports

• Closing Packages

• Title Reports

• Appraisals

• Environmental Assessments.

• Survey and Property Descriptions

• Acquisition Plans

The City will assign task orders as services are needed as it deems necessary and appropriate. All work shall be

performed under the direction of an appropriately licensed professional real estate broker registered with the

State of North Carolina. No subcontractors shall be utilized without prior authorization by City of Greenville.

IV. Schedule for Consultant Selection

The tentative schedule for selecting a consultant or consultants is outlined below. The actual schedule may

vary.

RFQ Submission Deadline

Selection and Notification of the selected firm(s)

Contract Award

January 16, 2026

February 3, 2026

March 9, 2026

V. Consultant Selection Criteria

Criteria for the selection of the Consultant will include, but not necessarily be limited to, the following:

• Quality and completeness of response to the RFQ (20%);

• Applicable experience of team proposed by the Consultant. Highlight projects this team has

worked together on in the past. Provide information on why the experience is relevant, what roles

the proposed team members played, this experience should demonstrate your ability to develop

effective, real-life solutions for challenging and sometimes highly publicized problems (30%);

• Qualifications of individual(s) proposed for the duties (20%);

• Approach and methodology of how Consultant will meet City’s objectives for each task order within

schedule and on budget (30%).

The selection team will evaluate the RFQ’s based on the aforementioned items and corresponding

percentages. If several consultants appear to have similar qualifications the City may request those firms

attend an interview and provide a brief presentation.

The On-Call contract will be awarded to the consultant(s) found to be most qualified for this work by the

selection committee. The selected consultant(s) will be expected to develop a detailed Scope of Work and fee

for each Task Order under this contract.

The City reserves the right to accept the consultant with the qualifications that best fit the Scope of Services as

defined by the City of Greenville and is deemed to be in the best interest of the City; or the City can reject all

submittals.

VI. REQUIREMENTS OF SELECTED TEAM

The selected team must be able to begin work immediately upon award of contract, must attend and/or

make proposals to staff and must be able to maintain the required level of effort to meet the schedule of

each task order.

Insurance

The City of Greenville requires the selected to maintain at its own expense (a) Commercial General Liability

Insurance in an amount not less than $1,000,000 per occurrence for bodily injury or property damage; City

of Greenville, North Carolina, 200 W. Fifth St. Greenville, NC 27834 shall be named as additional insured.

(b) Professional Liability insurance in an amount not less than $1,000,000 per occurrence-if providing

professional services; (c) Workers Compensation Insurance as required by the general statutes of the State

of North Carolina and Employer’s Liability Insurance not less than $1,000,000, each accident for bodily

injury by accident, $1,000,000 each employee for bodily injury by disease, and $1,000,000 policy limit; (d)

Commercial Automobile Insurance applicable to bodily injury and property damage, covering all owned,

non-owned, and hired vehicles, in an amount not less than $1,000,000 per occurrence as applicable.

Certificates of Insurance shall be furnished prior to the commencement of Services. Depending on the type

of services to be provided, cyber liability insurance or increased limits may be necessary.

Acceptance of Terms

Submission of a proposal shall constitute acknowledgment and acceptance of all terms and conditions

hereinafter set forth in the RFQ unless otherwise expressly stated in the proposal.

Right of Rejection by the City

The City reserves the right to accept the proposal that best fits the Scope of Services as defined by the City

of Greenville and is deemed to be in the best interest of the City; or, the City can reject all proposals.

Financial Responsibility

The firm making the proposal understands and agrees that the City shall have no financial responsibility for

any costs incurred by the firm in responding to this RFQ prior to the issuing of an agreement. This includes

but is not limited to costs related to site visit(s) and estimate preparation(s) for contract negotiations.

Conditions and Reservations

A response to this RFQ should not be construed as a contract, nor indicate a commitment of any kind.

This RFQ does not commit the City to pay for costs incurred in the submission of a response to this RFQ

or for any cost incurred prior to the execution of a final contract. No recommendations or conclusions

from this RFQ process concerning your firm shall constitute a right (property or otherwise) under the

Constitution of the United States or under the Constitution, case law or statutory law of North Carolina.

Neither binding contract, obligation to negotiate, nor any other obligation shall be created on the part of

the City unless the City and your firm execute a contract.

Title VI Nondiscrimination

The City of Greenville, North Carolina, in accordance with the provisions of Title VI of the Civil Rights Act of

1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all respondents

that it will affirmatively ensure that, for any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in

response to this advertisement and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

VII. SPECIAL CONDITIONS: FEDERAL REQUIREMENTS

This Contract will be funded in whole or in part with federal funding. As such, federal laws, regulations,

policies and related administrative practices apply to this Contract. The most recent of such federal

requirements, including any amendments made after the execution of this Contract shall govern the

Contract, unless the federal government determines otherwise. This section identifies the federal

requirements that may be applicable to this contract. The Vendor is responsible for complying with all

applicable provisions, updates or modifications that occur in the future relating to these clauses.

The federal requirements contained in the most recent version of the Uniform Administrative

Requirements for federal awards (Uniform Rules) codified at 2.C.F.R., Part 200, including any certifications

and contractual provisions required by any federal statutes or regulation referenced therein to be

included in this contract are deemed incorporated into this contract by reference and shall be

incorporated into any sub-agreement or subcontract executed by the Vendor pursuant to its obligations

under this Contract. The Vendor and its sub-contractors, if any, hereby represent and covenant that they

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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On-Call Professional Services

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