OCA-DPCS-004 Bronx Criminal Court Women¡¯s Mental Health Initiative Services

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 621330 - Offices of Mental Health Practitioners (except Physicians)
Posted Date: Mar 8, 2024
Due Date: Apr 8, 2024
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rfb/rfp description pre-bid conference bids due addenda

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative Services

04/08/24
2:00 PM

Required Budget Form

Attachment I

Attachment III

Attachment IV

Attachment Preview

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative
Issued Friday, March 8, 2024
Due Monday, April 8, 2024 at 2:00 PM EDT
NEW YORK STATE UNIFIED COURT SYSTEM
Office of Court Administration
Division of Professional and Court Services
Request for Proposals # OCA-DPCS-004
Bronx Criminal Court Women’s Mental Health Initiative
OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative
Issued Friday, March 8, 2024
Due Monday, April 8, 2024 at 2:00 PM EDT
Contents
Reading this Request for Proposals ........................................................................................................ 1
RFP Articles
I. Background Information and Instructions .................................................................................2
II. Project Information ....................................................................................................................2
III. Award.........................................................................................................................................3
IV. Minimum Qualifications ............................................................................................................4
V. Project Services..........................................................................................................................4
VI. Insurance Requirements.............................................................................................................5
VII. Award Selection Criteria and Method of Award .......................................................................5
VIII. Required Documents..................................................................................................................6
IX. Submission of Proposal............................................................................................................10
X. Questions..................................................................................................................................10
XI. Pre-Bid Conference..................................................................................................................11
XII. General Specifications .............................................................................................................11
Attachments*
Attachment I - Standard Request for Bid Clauses & Forms
Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire
Attachment IV - Procurement Lobbying forms
* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:
http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml
Exhibits
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Document Enclosure Checklist..............................................................................18
Proposal Cover Sheet .............................................................................................19
Vendor Assurance and Conflict-of-Interest Disclosure .........................................20
Insurance Requirements.........................................................................................23
Proposal Rating Tool .............................................................................................26
Appendix B: Terms and Conditions Applicable to Materials Produced Under the
Agreement ..............................................................................................................31
i
OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative
Issued Friday, March 8, 2024
Due Monday, April 8, 2024 at 2:00 PM EDT
Reading this Request for Proposals
This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.
There are twelve (12) Articles in this main document:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Background Information and Instructions
Project Information
Award
Minimum Qualifications
Project Services
Insurance Requirements
Award Selection Criteria and Method of Award
Required Documents
Submission of Proposal
Questions
Pre-Bid Conference
General Specifications
In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not
included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the
Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The
attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to
submit a “required budget form,” that form is available for download in the same row and column as the Attachments.
Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged
to follow the checklist in Exhibit 1 when assembling their proposal.
Note: Throughout this RFP, the terms, proposer, vendor, organization, and applicant are used interchangeably, as are RFP,
bid and solicitation.
❖❖❖
For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.
If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as
well as Attachment III and Exhibit 4.
For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-
bid conference will be held, please consult Article XI.
For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as
well as Exhibits 1 and 2.
For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal
Rating Tool in Exhibit 5.
Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP
includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).
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OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative
Issued Friday, March 8, 2024
Due Monday, April 8, 2024 at 2:00 PM EDT
I. BACKGROUND INFORMATION
The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law
and to achieve the just, fair and timely resolution of all matters that come before our courts. In the
service of our mission, the UCS is committed to operating with integrity and transparency, and to
ensuring that all who enter or serve in our courts are treated with respect, dignity, and professionalism.
We affirm our responsibility to promote a court system free from any and all forms of bias and
discrimination and to promote a judiciary and workforce that reflect the rich diversity of New York
State. More information about the UCS is available at https://www.nycourts.gov.
The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services
(DPCS) is soliciting proposals via this RFP for the purpose of establishing a contract to provide
court services for the Bronx Criminal Court (BCC).
UCS operates the BCC, which has jurisdiction over misdemeanors (crimes punishable by fine and/or
imprisonment of up to one year) and lesser offenses committed in the Bronx. The BCC also conducts
arraignments and preliminary hearings for felonies (crimes punishable by imprisonment of more than
one year) committed in the Bronx. In 2022, approximately 21,850 people were arraigned in the Bronx
based on allegations of non-federal offenses committed in the Bronx. Of these, approximately 3,490
(16%) were women. Incarcerating women can be particularly destabilizing for families given that
they tend to be primary caregivers. Further, they present with unique challenges. Studies have shown
that women who enter the criminal legal system are likely to suffer from past trauma and abuse,
mental health and substance misuse issues, and poverty and homelessness. A 2017 report found that
85% of the women detained in New York City’s jails are mothers, many have suffered trauma and
violence at the hands of men, and two-thirds report having a mental illness.
II. PROJECT INFORMATION
UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Bureau of
Justice Assistance (BJA) (the “Grantor”) for the purpose of funding the Bronx Criminal Court Women’s
Mental Health Initiative in the Bronx, New York (the “Project”). Pursuant to the terms of the Grant
Award, $501,169 is the maximum available funding for Project Services (as set forth in Article V
below) performed during May 1, 2024 September 30, 2026, provided, however, that such period may
be extended upon mutual agreement of Grantor and UCS (the “Project Term”). UCS reserves the right to
request a no-cost extension of the Project Term from the Grantor.
Initially, compensation under the contract resulting from this RFP will be limited to reimbursing the
awarded contractor for expenses incurred assisting UCS with the development of a Planning and
Implementation Guide (“Guide”) for this Project. Upon review and approval of the Guide by the
Grantor, UCS will notify the awarded contractor that UCS will reimburse the awarded contractor for
expenses incurred delivering all other Project Services (as that term is defined in Article V, below). UCS
2
OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative
Issued Friday, March 8, 2024
Due Monday, April 8, 2024 at 2:00 PM EDT
will not reimburse the awarded contractor for Project Services other than the above-described Guide
development assistance delivered prior to such notification.
UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”
for purposes of federal requirements of the Grant Award.
Grant
Number
Jurisdictions
15PJDP-23-
GG-01467-
MENT
Bronx
Criminal
Court, Bronx
County, NY
GRANT CHART
Project Goals
The proposed project will:
1) Conduct screenings of women arraigned in the Bronx
Criminal Court (BCC) to identify those in need of
mental health services and/or treatment as well as
those who may be victims of human trafficking,
sexual exploitation, and/or domestic or sexual
violence.
2) Flag the cases of those women who are appropriate
candidates for a mental health court, human
trafficking intervention court, drug court, or other
problem-solving court;
3) Serve as a resource for judges and court personnel in
the BCC on questions related to mental health
services and treatment for women; and
4) Serve as a liaison between the BCC and Bronx
problem-solving courts.
Maximum
Available
Grant
Term
Funding
$501,169
III. AWARD
UCS intends to award one contract for a term commencing on or about May 1, 2024, and terminating on
or about September 30, 2026 (“Contract Term”).
Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to
a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)
years from the contract commencement date; or (ii) the complete expenditure of funding available for
Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.
Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,
as it may be amended or extended. UCS and awarded contractor shall communicate regularly
concerning the remaining amount of grant funds and the approximate timing of complete expenditure.
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