5847 Mowing Services
| Agency: | City of New Rochelle |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 2, 2026 |
| Due Date: | Jan 21, 2026 |
| Solicitation No: | 5847 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
5847
|
| Bid Title: |
5847 Mowing Services
|
| Category: | *Current Bids & RFPs |
| Status: | Open |
|
Attachment Preview
Department of Finance
(914) 654-2069
515 North Avenue
New Rochelle, NY 10801
Adam Ross
Deputy Commissioner
City of New Rochelle
New York
Karin Conca
Purchasing Specialist
TO: All Prospective Bidders
for
Grass Mowing Services
Respond to:
CITY OF NEW ROCHELLE
Department of Finance Purchasing Office
515 North Ave.
New Rochelle, N.Y. 10801
BID SPEC No. 5847
DATE POSTED: 01/02/2026
DATE DUE: 01/21/2026
NOTE: Bids are due by 3:00 p.m.
Late bids will NOT be accepted!
INSTRUCTION FOR RESPONDING TO THIS BID
1. Vendors interested in bidding on the referenced items should read the entire document. The vendor
must complete all sections of this document including the VENDOR DATA SECTION and sign where
indicated. Your signature identifies your acceptance of all terms and conditions herein.
2. All vendors must fill in the prices being requested in the places and formats indicated. All blank spaces
in said bid shall be filled in and no changes shall be made in the phraseology, or in the items, terms and
conditions contained therein.
3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids
received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.
4. Please indicate the bid specification number and due date on the outside of your submitted bid mailing
envelope.
5. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment
Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority
Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to submit
bids.
5847-1
Instructions, Terms and Conditions, Spec. # 5847
1. Submission of Bids: Each bid must be in a separate sealed envelope, clearly labeled with vendor
name, bid number and due date and addressed to City of New Rochelle, Department of Finance-
Purchasing Office, City Hall, New Rochelle, New York 10801. All bids must be properly signed and
received by the time and date specified in order to be valid.
2. Award of Bids: Awards will be made, if at all, to the "lowest responsible bidder" meeting the
specifications. The City reserves the right to reject any and all bids or portion thereof, or any
bids that are vague, incomplete or indefinite.
3. Withdrawal of Bids: The submission of the bid proposal shall constitute an irrevocable offer which
shall remain in full force and effect until the bid proposals received by the City are either accepted or
rejected. Proposals may be withdrawn at any time prior to the bid opening.
4. Bid Deposits: Bid deposits, if required, will be returned to unsuccessful bidders after the bid has
been awarded. A successful bidder's deposit will be returned after a written contract has been
executed, or after a performance bond, if required, has been accepted by the City.
5. Bid Format: Bidders are advised to become familiar with all conditions, instructions and
specifications governing this bid. Once the award has been made, failure to have read all the
conditions, instructions and specifications shall not be cause to alter the original bid.
All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and
must be signed and dated. In the event of a discrepancy between the unit price and extension, the
unit price will govern. No exceptions will be allowed with regard to errors made in the computation of a
bid.
Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not
include any of these taxes when bidding or invoicing. Exemption certificates will be furnished upon
request.
6. Substitutions: Any deviation from specifications or indicated brand shall be clearly stated and fully
explained by accompanying specification sheets with submitted bid. Samples shall be supplied by the
vendor, at no charge to the City, upon request. The City reserves the right to accept equals approved
by it. If exception to indicated brand is not noted, bidder is required to deliver brand specified.
7. Delivery of Product: All delivery are to be considered inside delivery to locations as specified by the
authorized City agent. All items must be guaranteed against faulty material and workmanship and
delivered as such. Deliveries of incorrect or faulty items will be rejected and returned at vendors’
expense. Failure to deliver within the specified time maybe cause for cancellation of the order.
8. Shipping Terms: Shipping terms will be considered F.O.B. Destination and without charge for
containers, packing, etc., unless specified on the bid and the cost thereof quoted.
9. Payment Terms: The City of New Rochelle shall pay invoices at net 30 days after receipt of
invoice and of material; whichever is later, unless alternate terms are indicated on the bid.
10. Collusion Clause: By submission of this bid, each bidder and each person signing on behalf of any
bidder certified, and in the case of a joint bid, each party thereto as to its own organization, under
5847-2
penalty of perjury, that to the best of its knowledge and belief:
A. The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor; and
B. unless otherwise requires by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder prior to the opening, directly or indirectly, to
any other bidder or to any competitor; and
C. no attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit or not to submit a bid for the purpose of restricting
competition.
The bidder certifies that this bid is made without any connection with any other person making a bid for
the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official
or other officer or employee or person whose salary is payable in whole or in part from the city
treasury is directly or indirectly interested therein, or in supplies materials and equipment to which it
relates, or in any portion of the profits thereof.
11. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal
Employment Agreement and encourages all minorities to submit bids. Firms qualified and certified as
Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged
to submit bids.
5847-3
STATEMENT OF NO BID
RETURN THIS FORM ONLY IF YOU ARE SUBMITTING A "NO BID"
IT IS THE INTENT OF THE CITY OF NEW ROCHELLE TO AFFORD ALL SUPPLIERS AN EQUAL OPPORTUNITY
TO BID ON ALL COMMODITIES, OPERATING SUPPLIES, EQUIPMENT AND/OR SERVICES AS LISTED IN
THIS SPECIFICATION.
In the event your firm declines to bid, kindly advise the City of New Rochelle Department of Finance
Office of Purchasing to that effect by completing and returning this document.
City of New Rochelle Department of Finance Office of Purchasing,
We, the undersigned, have declined to bid on your Request for Quotation/Proposal
Specification No. 5847 Grass Mowing Services as detailed herein for the following reasons:
We do not offer this product/service
We are unable to supply the product/service at this time
We are unable to meet the specifications
We are unable to meet the bond requirements
Other:
We understand that if the no bid letter is not executed and returned our name may be deleted from
the list of qualified bidders for the City of New Rochelle.
COMPANY NAME: ___________________________________________________________________
ADDRESS: __________________________________________________________________________
TELEPHONE #: _______________________________________________________________________
EMAIL ADDRESS: _____________________________________________________________________
5847-4
Specification No. 5847
Grass Mowing Services
Scope of Work
The City of New Rochelle is requesting bids for Mowing of Boulevards, Parklets, and Traffic islands located
thought-out the City of New Rochelle as listed on "Exhibit A” herein. Please be advised that this contract
is not subject to prevailing wage. Please note Vendor must use electric blowers only. If the batteries die
the vendor is responsible to sweep the debris to edge of the property and not leave the clipping/
debris in the middle of the road
Eighteen mowings will be required for areas 1- 117 as listed during the period from April to November, of
each year. Areas 118, 119, 120 listed are streams, which require cutting from water to top of slope where
mowed area or roadway is met. Each stream location is to be mowed 2 times per season.
In addition to a base lump sum price, the bidder shall quote a cost per square foot (using the targeted
fourteen mowings) for additions and/or deletions as may be necessary throughout the life of this
agreement.
The agreement resulting from this Request for Bids will include all services including the furnishing of all
materials, including bags, equipment, labor and incidentals to perform the maintenance in accordance
with the specifications herein under the direction of the Superintendent of Streets and Highways or his
authorized designee.
The awarded vendor shall designate a foreman and/or representative to act as coordinator between the
City and the awarded vendor. Awarded vendor shall provide city contact with a cell phone number and
email address for the person administrating the contract.
Term of Contract
The contract shall be awarded for a term of one (1) year with an option to renew the agreement for an
additional three (4) years in one-year intervals, upon mutual consent.
Payment
The awarded vendor will be paid on a monthly basis upon submission of a detailed invoice accompanied
by a completed City if New Rochelle Standard Claim Form indicating the month of service and number of
cuttings performed as per this agreement.
The base lump sum price bid shall be the annual basis of payment for this contract. The awarded vendor
will bill monthly for the services rendered using 1/12 of the annual bid price as a cost per unit.
For work that has been added or deleted in a specific month, the vendor shall reflect the additional
costs or credit (savings) on a separate line of their invoice.
The square-foot price bid will be utilized to add or delete areas from this contract, including items which
may require additional cutting and or items were indicated number of cuttings is reduced. Additions and
deletions must be pre-approved, in writing, with the Superintendent of Streets and Highways or his
authorized designee. Proof of approval shall be submitted by vendor with invoice.
5847-5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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