JUVENILE JUSTICE COMMISSION STATE/COMMUNITY PARTNERSHIP AND FAMILY COURT GRANT FUNDS

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 5, 2024
Due Date:	Feb 27, 2024
Solicitation No:	CY-COM-0012-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Category: RFPs
Contract Number: CY-COM-0012-24
Posting Date: 02/05/2024
Responses Due: 02/27/2024

RFP Document: RFP Document

You are subscribed to RFP Notices provided courtesy of Somerset County Board of Commissioners.

The following RFP opportunity has been posted:

JUVENILE JUSTICE COMMISSION

STATE/COMMUNITY PARTNERSHIP AND FAMILY COURT GRANT FUNDS

CONTRACT #: CY-COM-0012-24

View most recent and previous RFP opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CCPO, RPPO

Purchasing Agent

PHONE: 908-231-7043

FAX: 908-575-3917

NOTICE OF RFP

The County of Somerset is soliciting proposals through the competitive contracting process in accordance

with N.J.S.A. 40A:11-4.1, et seq.

Sealed RFP responses will be received by the Purchasing Agent on February 27, 2024, at 4:00 P.M. in

the Purchasing Division, County Administration Building, 20 Grove Street, Somerville, New Jersey 08876

at which time and place responses will be opened and read for:

JUVENILE JUSTICE COMMISSION

STATE/COMMUNITY PARTNERSHIP AND FAMILY COURT GRANT FUNDS

CONTRACT #: CY-COM-0012-24

We value the integrity of the procurement process, and in full transparency, the RFP opening will be

conducted via Live-Stream from the County Commissioners Meeting room. You can access the Live-

Stream from the County’s homepage at the prevailing date and time stated in this Notice of RFP. During

the RFP opening process, the respondents will be announced as well as RFP amounts.

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package bearing

the name and address of the respondent and the “RFP TITLE NAME & CONTRACT #” on the outside,

addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Purchasing Office or on the County Website,

www.co.somerset.nj.us.

Any RFP Addenda will be issued on the website and processed in accordance with N.J.S.A. 40A:11-

23(c)(1). All interested respondents should check the website from now through RFP opening. It is the

sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C 17:27

et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Legal Publication Date: February 5, 2024

Introduction

The 2024 Juvenile Justice Commission State/Community Partnership and Family Court grant, totaling

$466,710.00, is available to purchase programs and services that address the priorities as indicated by

the Somerset County Youth Services Commission in its 2024-2026 triennial Juvenile Justice Commission

Youth Services Comprehensive Plan and subsequent annual updates. Program descriptions are included

in the scope of work section in the RFP package.

The NJ Juvenile Justice Commission has been authorized to administer the New Jersey State/Community

Partnership funds through the County Youth Services Commissions as mandated in N.J.S.A. 52:17B-179.

The Partnership Program recognizes that reform of the juvenile justice system involves a collaborative

effort between the State and its local communities. The Partnership was established to encourage the

development of sanctions and services for juveniles and delinquency prevention programs; increase the

range of sanctions and services to youth adjudicated delinquent; reduce overcrowding in the state

juvenile institutions and county detention facilities; improve access by minority and female offenders to

community-based sanctions and services; expand delinquency prevention programs; and promote public

safety by reducing recidivism. The Partnership Program supports the facilities, sanctions and services for

juveniles adjudicated or charged as delinquent and delinquency prevention programs through the award

of grants allocated to County Youth Services Commissions.

The County Youth Services Commission administers the Partnership and Family Court programs at the

county level by using the Comprehensive Youth Services Plan as a foundation and makes

recommendations to the Board of Commissioners for the expenditure of funds for services for youth,

finds creative means to address youth priorities in such areas as delinquency, substance use and

truancy, provides input into other county plans for children's services, monitors the effectiveness of

programs for youth and examines the continuum of care for our county's young people insuring that they

will have available to them the resources they need to become healthy and productive citizens.

The Contract is to provide the following services to Somerset County youth who are at risk of or already

involved with the juvenile justice system.

1. A community-based prevention program that provides an afterschool program for Somerset County

youth ages eleven to seventeen who are experiencing chronic family conflict, poor school attendance

and/or performance, or exhibiting maladaptive behaviors that put them at risk of interaction with law

enforcement, and/or have a history of acting out in the community. A full description of the program is

listed in the Scope of Work, Section 3.1

2. Prevention programming that addresses one or more of the following: school issues that result in

truancy, maladaptive behaviors or avoidance, poor peer relations, anger management, mental health

issues, lack of coping skills, and/or strategies for social emotional learning and self-regulation for youth

ages 10 to 17 who reside in Somerset County. A full description of the program is listed in the Scope of

Work, Section 3.2.

3. A community-based diversion program for Somerset County youth, ages 10 – 17 that provides an

immediate sanction for first time offenders who have committed a Disorderly Persons or Petty

Disorderly Persons Offense. The target population to be served is first time offenders who live in

Somerset County and who are referred by local police agencies, the Family Court, and/or Municipal

Court judges and have committed a Disorderly Persons or Petty Disorderly Persons offense. A full

description of the program is listed in the Scope of Work, Section 3.3.

The county may extend the contract for no more than two one-year extensions, subject to the following:

contract shall be awarded by resolution of the governing body upon a finding by the governing body that

the services are being performed in an effective and efficient manner; and no such contract shall be

extended so that it runs for more than a total of three years; the terms and conditions of the contract

remain the same.

Program priorities and descriptions are outlined in Section 3 – Scope of Work of the RFP document, along

with a checklist to assist in the preparation of your response.

Agency Eligibility

Only non-profit organizations which possess a 501 (C) 3 designation from the Internal Revenue Service

and are registered as a charity with the New Jersey Charitable Registration are eligible to apply for all of

the above-stated categories of funding.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the other RFP

sections, they apply to the RFP process, the subsequent contract, and project production. Any proposed

change, modification, or exception to these conditions and requirements may be the basis for the owner

to determine the proposal as non-responsive to the RFP and will be a factor in the determination of an

award of a contract. The contents of the proposal of the successful respondent, as accepted by the

owner, will become part of any contract awarded as a result of this RFP.

2.1

Schedule

The dates established for respondent proposals, proposal review, contractor selection and project

initiation are:

1. Release of RFP

February 5, 2024

2. Questions and Clarifications Due

February 12, 2024

3. Final Interpretations and Addenda Issued

February 15, 2024

4. Proposal Due Date

February 27, 2024 at 4:00 P.M.

5. Evaluation Completed

March 8, 2024

6. Applicants Notified

March 8, 2024

7. Appeals Process (if needed) Letters appealing the

Proposal Review Committee’s recommendations

submitted to the Office of Youth Services within two

working days after receiving notification.

March 12, 2024

8. Proposal Review Committee submits recommendation to

the Youth Services Commission for action

March 26, 2024

9. Governing Body Action

March 26, 2024

10. Contract Execution and Project Initiation

April 1, 2024

2.2

Proposal Submission Information

Submission Date and Time:

February 27, 2024 at 4:00 P.M.

One (1) Original signed in ink & one (1) copy

Three (3) ring binders or elaborate binding is unnecessary.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding firm,

addressed to the Purchasing Agent. The original proposal shall be signed in ink and marked to

distinguish it from the one (1) copy. Faxed or emailed proposals will NOT be accepted.

The County disclaims any responsibility for proposals received late by regular or express mail. If the

proposal is sent by express mail service, the designation must appear on the outside of the express mail

envelope. Proposals received after the designated time and date will be returned unopened (no

exceptions).

Only those RFP responses received prior to or on the submission date and time will be considered.

Responses delivered before the submission date and time specified above may be withdrawn upon

written application of the respondent who shall be required to produce evidence showing that the

individual is or represents the principal or principals involved in the proposal. After the submission date

and time specified above, responses must remain firm for a period of sixty (60) days.

2.3

Using Department Information

Somerset County Office of Youth Services

Office of Youth Services

27 Warren Street, 2nd Floor

Somerville, NJ 08876

2.4

County Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax: 908 575-3917

Email: PurchasingDiv@co.somerset.nj.us

Questions by prospective respondents concerning this RFP may be addressed to Melissa A. Kosensky,

QPA, CCPO, RPPO, Purchasing Agent for the County of Somerset in writing via fax at 908-575-3917 or by

email: PurchasingDiv@co.somerset.nj.us. Please note the aforementioned contact is authorized only to

direct the attention of prospective respondents to various portions of the requirements so that they may

read and interpret each portion for themselves. NO employee of the County of Somerset is authorized to

give interpretations of any portion of this RFP or to give information as to the requirements for the RFP in

addition to that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary, shall be

communicated to prospective respondents only by written addendum issued by the Purchasing Agent of

the County of Somerset.

Please identify the contract name, number and note Request for Information as the subject line when

submitting a request by fax or email.

2.5

Interpretations and Addenda

A. The respondent understands and agrees that its proposal is submitted on the basis of the

specifications prepared by the County. The respondent accepts the obligation to become familiar

with these specifications.

B. Respondents are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by respondent should be

promptly reported in writing to the Purchasing Agent. In the event the respondent fails to notify

the County of such ambiguities, errors or omissions, the respondent shall be bound by the

proposal.

C. No oral interpretation of the meaning of the specifications will be made to any potential

respondent. Every request for an interpretation shall be in writing, addressed to the Purchasing

Agent, referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests for

interpretation and or clarification must be received at last three (3) business days prior to the

date fixed for the opening of the proposals.

D. All interpretations, clarifications and any supplemental instructions will be in the form of written

addenda to the specifications, and will be distributed to all prospective bidders. All addenda so

issued shall become part of the specification and RFP documents, and shall be acknowledged by

the respondent by completing the Acknowledgement of Receipt of Addenda form. The County’s

interpretations or corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide required

notice prior to official receipt of proposals to any person who has submitted a response or who

has received a RFP package. They will be sent via electronic transmissions to those known

recipients of the RFP specifications.

Discrepancies in RFP’s

If the amount shown in words and its equivalent figures do not agree, the written words

shall be binding. Ditto marks are not considered writing or printing and shall not be used.

In the event that there is a discrepancy between the unit prices and the extended totals,

the unit price shall prevail. In the event there is an error of the summation of the extended

totals, the computation by the County of the extended totals shall govern.

2.6

Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP, including the

Proposal Cost Form, they are given for use in comparing proposals. The owner especially reserves the

right (except as herein otherwise specifically limited) to increase or diminish the quantities as may be

deemed reasonably necessary or desirable by the owner to complete the work detailed by the contract.

Such increase or diminution shall in no way violate this contract, nor shall any such increase or

diminution give cause for claims or liability for damages.

2.7

Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the respondents prior to the

issuance of an agreement. The liability of the owner shall be limited to the terms and conditions of the

contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates either

stated in the proposal or used as a basis for its pricing are required to be all-inclusive. Additional

charges, unless incurred for additional work performed by request of the owner as noted in 2.6, are not

to be billed and will not be paid.

2.8

Statutory and Other Requirements

2.8.1

Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with and subject

to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must

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JUVENILE JUSTICE COMMISSION STATE/COMMUNITY PARTNERSHIP AND FAMILY COURT GRANT FUNDS

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