JEFFERSON AVENUE NORTH PARKING LOT IMPROVEMENTS CONSTRUCTION SERVICES

COMPREHENSIVE RESERVE
REQUEST FOR PROPOSAL (RFP) #2026-021254
JEFFERSON AVENUE NORTH PARKING LOT IMPROVEMENTS
CONSTRUCTION SERVICES
ISSUE DATE: March 30, 2026
MANDATORY PRE-PROPOSAL CONF./SITE-VISIT: RFP DUE DATE/TIME:
April 8, 2026, at 11:30 AM Pacific Time (PT) at 1221 April 23, 2026, at 2:00M Pacific Time (PT) via
SW Jefferson Avenue, Corvallis, OR 97331 electronic submission to bids@oregonstate.edu
QUESTION DEADLINE: April 16, 2026, at 12:00 PM Pacific Time (PT)
PROJECT NUMBER: 2516-24C
CONTRACT ADMINISTRATOR: APPEALS:
Matt Hausman, Construction Contracts Officer Hanna Emerson, Chief Procurement Officer
Construction Contracts Administration Office of Procurement, Payment & Travel
Oregon State University Oregon State University
644 SW 13th Street 644 SW 13th Street
Corvallis, OR 97333 Corvallis, OR 97333
Email: constructioncontracts@oregonstate.edu Email: hanna.emerson@oregonstate.edu
It is the Offeror's responsibility to continue to monitor the OSU Business and Bid Opportunities website for
Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be
considered non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts) unless otherwise referenced or stated.

RFP No. 2026-021254 - JEFFERSON AVE. NORTH PARKING LOT IMPROVEMENTS CONSTRUCTION SERVICES
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1.0 INTRODUCTION
1.1 Oregon State University ("OSU" and/or "Owner") is conducting a competitive ONE-STEP
Request for Proposal (RFP) process to retain ONE (1) contractor for the Jefferson Avenue North
Parking Lot Improvements.
OSU is seeking responses only from firms accepted into OSU's 2024-2030 Construction Related
Services Reserve Contracting Program. Firms not currently in the Reserve Program can apply for
entry into the program by responding to the RFP contained at the following link:
https://bid.oregonstate.edu/
OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be
submitted to bids@oregonstate.edu by the Due Date/Time.
MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT- A Mandatory Pre-Proposal Conference/Site-
Visit will be held on April 8, 2026, at 11:30 AM PT with attendees meeting at 1221 SW Jefferson
Avenue, Corvallis, OR 97331
All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the
Question Deadline in order to be addressed. The email subject line should contain the Solicitation
Number/Name and Firm Name.
1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional
homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley
Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in
Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of
Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of
the Siletz Indians (https://ctsi.nsn.us).
Founded in 1868 as Oregon's land grant institution, OSU serves the state, the nation and the world as
a premier 21st-century research university. OSU is committed to exceptional research, discovery,
innovation and engagement - and to integrating its research and engagement mission with the
delivery of a high-quality, globally relevant and affordable education for the people of Oregon and
beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only
university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and
Community Engagement.
The university's 570-acre main campus is located in the city of Corvallis, a vibrant college town of
nearly 58,000 in the heart of Western Oregon's Willamette Valley. Corvallis consistently ranks among
the safest, most highly educated and greenest small cities in the nation.
1.3 Location. Jefferson North Lot, Parking Lot #3210, at 1221 SW Jefferson Avenue, Corvallis, OR
97331. Lot #3210 is located on OSU property adjacent to the City street of SW Jefferson Ave, just east
of SW 15th Street.
1.4 Summary of Work. The Work consists of rehabilitation of an existing parking lot, including
asphalt grinding and new pavement, with modifications to curb lines, concrete pathway, and planting
beds, and new lighting, irrigation vault and backflow device, and conduits/sleeving. The lot will be

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closed to the public during summer construction, anticipated to occur between June 6, 2026, and
September 4, 2026.
The Design Team includes KPFF and Colebreit Engineers, as well as Corvallis Arborist. OSU will also be
contracting with a Landscape Contractor to perform planting and irrigation work. The contractor will
be expected to coordinate with these teams. Special attention will be required for work around
existing mature trees.
1.5 Scope of Services. Oregon State University intends to rehabilitate an existing parking lot.
The construction scope of work generally includes:
* Asphalt removal and replacement and grind/inlay.
* Concrete curbs and pathways.
* Conversion of some existing asphalt to planting beds to accommodate mature trees, including
clearing/grubbing/excavation of these areas.
* Removal and replacement of parking lot lighting.
* Provision of new irrigation backflow device in new vault.
* Provision of sleeving under pathway for irrigation and control wires (by others).
* Provision of conduits from electrical service for irrigation wiring, including a spare conduit
stubbed to ROW south of the project site for future lighting circuit.
* New striping, with layout to be confirmed/coordinated with OSU.
The contract time will be limited. The Contractor will be required to achieve Substantial Completion
of all contract work by September 4, 2026, and Final Completion of punch list items by October 9,
2026. Work on site may begin after June 6, 2026. Submittals and procurement of materials and
equipment shall occur prior to starting any work on site beyond tree protection fencing.
When selected, the contractor will be a part of a construction team comprised of OSU, the Design
Engineers, and OSU's Landscape Contractor, throughout the Project. The contractor shall be skilled in
constructing exterior, infrastructure, and pavement rehabilitation projects in challenging
environments (pedestrian-heavy, constrained site, etc.), developing and adhering to construction
schedules, understanding construction methods and techniques, coordinating construction processes,
and managing construction activity in safe and highly coordinated manner. The contractor must be
able to communicate the construction-related aspects of the project to all team members throughout
the construction phases, and be proficient in project planning, proactive schedule management, and
subcontractor management.
The contractor will be expected to schedule and provide appropriate notice for any street or lane
closures, working with both the University and the City of Corvallis. The contractor shall also assist with
obtaining City permits (including tree protection fencing and other contractor-required
documentation) prior to June 6, 2026. OSU will cover the cost of the development permits. Access for
clearing/grubbing activities shall not occur from the public street, with access only allowed from the
private lot side.
1.6 Budget. The direct construction budget is estimated to be $1,000,000.00.

RFP No. 2026-021254 - JEFFERSON AVE. NORTH PARKING LOT IMPROVEMENTS CONSTRUCTION SERVICES
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2.0 SCHEDULE
Issue Date March 30, 2026
Mandatory Pre-Proposal Conference/Site-Visit April 8, 2026, at 11:30 AM PT
Question Deadline April 16, 2026, at 12:00 PM PT
Final Addendum Issuance (if necessary) By April 20, 2026
Proposal Due Date/Time April 23, 2026, at 2:00 PM PT
The following dates are tentative and subject to change without notice:
Notice of Intent to Award By May 1, 2026
Estimated Contract Execution By May 15, 2026
Estimated Notice to Proceed By May 15, 2026
OSU will make every effort to adhere to the above schedule. It is, however, subject to change.
3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS
3.1 Questions. All questions and contacts with OSU regarding any information in this RFP must
be addressed in writing via email to constructioncontracts@oregonstate.edu no later than the
Question Deadline as stated in Section 2.0. If an offeror is unclear about any information contained
in this document or its exhibits (Project, scope, etc.), they are urged to submit those questions for
formal clarification.
3.2 Solicitation Process Revision Requests.
3.2.1 Offerors may submit a written request for change of particular solicitation process
provisions to the Chief Procurement Officer at the address or email listed in this document.
Such requests for change shall be received no later than the Question Deadline listed above.
3.2.2 Such requests for change shall include the reasons for the request and any proposed
changes to the solicitation process provisions.
3.3 Change or Modification.
3.3.1 Any change or modification provided by the Owner for this RFP or the documents
included as exhibits to this RFP shall be made by a duly issued Addendum made available to
all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each
Offeror to visit the website and download any addenda. No information received in any
manner different than as described herein shall serve to change the RFP in any way,
regardless of the source of the information.
3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or
the documents included as exhibits to this RFP.
3.4. Appeals. Appeals related to the OSU solicitation process and award decisions and actions
shall be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts). All written appeals must be delivered to the Chief Procurement Officer,

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at the address given in this RFP.
4.0 PUBLIC RECORD
4.1 OSU will retain an electronic copy of this RFP and one electronic copy of each response
received, together with electronic copies of all documents pertaining to the award of a contract.
These documents will be made a part of a file or record, which shall be open to public inspection
after OSU has announced its intent to award a contract. If a response contains any information that
is considered a trade secret under ORS 192.345(2), you must mark each trade secret with the
following legend: "This data constitutes a trade secret under ORS 192.345(2), and shall not be
disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192."
4.2 The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and
the exemption from disclosure applies only "unless the public interest requires disclosure in the
particular instance."
4.2.1 Therefore, non-disclosure of documents or any portion of a document submitted as
part of a Proposal may depend upon official or judicial determination made pursuant to the
Public Records Law.
4.3 In order to facilitate public inspection of the non-confidential portion of the response,
material designated as confidential shall accompany the response, but shall be readily separable
from it. Prices, makes, model or catalog numbers of items offered, scheduled delivery dates, and
terms of payment shall be publicly available regardless of any designation to the contrary. Any
Proposal marked as a trade secret in its entirety may be considered non-responsive and be rejected.
5.0 FORM OF AGREEMENT
A Sample Reserve Contract Supplement is included as an exhibit and contains contract terms and
conditions applicable to the work. The sample contract may contain certain notes or alternative
provisions. Those alternative provisions will be included at the sole discretion of OSU.
6.0 BUREAU OF LABOR AND INDUSTRIES (BOLI) PREVAILING WAGES
Pursuant to the Reserve Contract, Prevailing Wage Rates requirements apply to this Scope. Refer to
the Reserve Contract for Prevailing Wage Rates.
The Work will take place in Benton County, Oregon.
BOLI wage rates are available here: https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx.
7.0 INSTRUCTIONS TO OFFERORS
7.1 Summary of Work. The Work contemplated in this document shall be for OSU in connection
with the Project described in Section 1.0 of this document.

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7.2 Pre-Proposal Conference/Site Visit.
7.2.1 The Offeror must attend the mandatory Pre-Submittal Conference/Site-Visit.
Responses will not be accepted from those firms who have not had a representative attend.
Attendance will be documented by OSU. Offerors who arrive more than five (5) minutes
after start time of the meeting (as stated in the RFP and by OSU's clock) or after the
discussion portion of the meeting, (whichever comes first) will not have their attendance
documented and will have their response rejected.
7.2.2 No statement made by any officer, agent, or employee of OSU in relation to the
physical conditions pertaining to the Work site will be binding on OSU, unless included in
writing in the documents included as exhibits to this RFP or an Addendum.
7.2.3 Date and Time of a Pre-Submittal Conference/Site-Visit is located on the cover sheet
of this RFP.
7.3 Response Submission.
7.3.1 Submit one (1) electronic version via email to be received by the Due Date/Time
listed in this document to bids@oregonstate.edu as stated in this RFP. Electronic versions
must be sized appropriately for transfer (under 10 mb).
7.3.2 All responses must be received by OSU before the Due Date/Time. OSU's official clock
shall prevail in any time conflict. Any response received after the Due Date/Time will be
rejected and will be retained and made part of OSU's archive records in accordance with OSU
Standards.
7.3.3 All Offerors must be registered and licensed with the Oregon Construction
Contractors Board and have on file with the Construction Contractors Board the required
public works bond prior to submitting Proposals. Failure to be licensed and have the bond in
place will be sufficient cause to reject Proposals as non-responsive.
7.4 Response Submission Requirements.
7.4.1 Your response must be contained in a document not to exceed Twenty (20) single
sided pages including pictures, charts, graphs, tables and text you deem appropriate to be part
of OSU's review of your Proposal. Resumes of key individuals proposed to be involved in this
Project are exempted from the page limit and must be appended to the end of your response.
No supplemental information to the page limit will be allowed. Appended resumes of the
proposed key individuals, along with a Transmittal letter, table of contents, front and back
covers, references, exceptions and blank section dividers will not be counted in the page limit.
7.4.2 Your response must follow the format outlined below and include a
Transmittal/Cover Letter signed by an officer of your firm(s) with the authority to commit the
firm(s) and must also acknowledge receipt of all addenda. Include an email address for
communication purposes.

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7.4.3 RESERVED
7.4.4 The electronic response should be should be sized appropriately for transfer (under
10 MB) and formatted with page size of 8 12 x 11 inches with no fold-outs (except for any large
format documents required by evaluation criteria). The basic text information of the response
should be presented in standard business font size, and reasonable margins.
7.4.5 OSU may reject any response not in compliance with all applicable OSU solicitation
procedures and requirements, and may cancel this solicitation or reject for good cause, all
Proposals upon a finding by OSU that it is in the public interest to do so.
7.4.6 Note that throughout this procurement process, OSU will not accept responses that
require OSU to pay the cost of production or delivery.
7.4.7 Telephone and facsimile transmitted responses will not be accepted. Proposals
received after the Due Date/Time will not be considered.
7.4.8 Each response shall be emailed to bids@oregonstate.edu. Responses must be received
by the date/time and in the format specified herein. The email line should contain the
Solicitation Number/Name and Firm Name. Only those responses received at this email
address by the Due Date/Time shall be considered responsive. Responses submitted directly to
the Contract Administrator will NOT be considered responsive. It is highly recommended that
the offeror confirms receipt of the email with the Contract Administrator. The Contract
Administrator or designee may open the email to confirm receipt but will NOT verify the
integrity of the attachment(s), answer questions related to the content of the response, or
address the overall responsiveness.
7.5 Acceptance or Rejection of Solicitation Responses by OSU.
7.5.1 The procedures for Contract awards shall be in compliance with the provisions of
OSU standards and policies adopted by OSU.
7.5.2 OSU reserves the right to reject any or all responses and to waive minor informalities in
compliance with the provisions of OSU standards and policies adopted by OSU.
7.5.3 OSU reserves the right, in its sole discretion, to reject any Proposal determined to be
mathematically or materially unbalanced (or both).
7.5.3.1 Mathematically Unbalanced: A Proposal may be considered mathematically
unbalanced if pricing for any portion of the work-including but not limited
to preconstruction services, preliminary services, or other phases-is not fair
or reasonable. Costs should reflect a fair, proportionate, and reasonable
allocation of anticipated profit, overhead, an allowance for contingencies as
necessary, and other indirect costs. Considering the complexity of the
transaction, OSU may use a variety of factors and analytical tools to assess if
a Proposal is unbalanced. For example, a Proposal that is mathematically
unbalanced may significantly overstate or understate costs relative to the

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Proposer's reasonable and supportable actual costs; may not reflect
published or market pricing data; may not fully respond to the specifications;
may stage work in a manner that does not reflect the amount of work
completed; may include work that could result in quality shortfalls; may not
allow for availability of supplies and materials; or other similar factors. Cost
framework and breakdown, including discounts, price model and funding
source, may also be relevant in assessing if a Proposal is mathematically
unbalanced.
7.5.3.2 Materially Unbalanced: A materially unbalanced Proposal refers to pricing
that may appear favorable in part but could result in higher overall costs or
risks to the Owner. This includes Proposals that raise concerns about
whether they will ultimately result in the lowest cost or best value.
7.5.3.3 It is the Proposer's responsibility to provide accurate and supportable cost
and pricing estimates for each deliverable portion of work. Should a
Proposer misrepresent or falsify Proposal estimates-whether to influence
scoring or for any other purpose-, the Proposal may be rejected as non-
responsible. In addition, the Proposer may also be subject to other
consequences in accordance with applicable University ethics and
procurement standards, including but not limited to a finding that the
Proposer does not demonstrate a satisfactory record of integrity which
would be considered in future solicitations or termination of current Owner
contracts.
7.5.3.4 The Owner's determination of whether a Proposal is unbalanced shall be
conclusive for purposes of the procurement evaluation and shall be applied
in accordance with University standards, policies, and applicable law.
7.6 Withdrawal of Solicitation Response.
7.6.1 At any time prior to the Due Date/Time, an Offeror may withdraw its response in
accordance with OSU Standards. This will not preclude the submission of another response by
such Offeror prior to the Due Date/Time.
7.6.2 After the Due Date/Time, Offerors are prohibited from withdrawing their response,
except as provided by OSU Standards.
7.7 Evaluation Process. The written response to this RFP is the only step in the selection of a
firm for this Project. The responses received in response to this RFP will be evaluated by a selection
committee.
The members of the selection committee will discuss the strengths and weaknesses of all Offerors.
The members of the selection committee will then score the Offerors based on all information
received and presented in the responses. Upon completion of final scoring, an Intent to Award will
be issued identifying the Apparent Successful Offeror and negotiations may commence in order to
finalize a contract in accordance with Section 7.12 below.

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7.8 Evaluation Criteria. The following items constitute the evaluation criteria for the selection
committee to score responses. For ease in reviewing, provide tabs keyed to each of the following
criteria:
7.8.1 Firm Background, Experience, Key Personnel, and Subcontractors (20 points)
Describe your firm's history. Include information identifying the firm's annual volume,
financial/bonding capacity for this Project, and speak about the firm's stability in the
marketplace. Explain relevant experience particularly with working on projects of similar
scope for public entities. Information identifying the firm's strengths and weaknesses along
with special capabilities that may be appropriate to this Project will assist in the evaluation.
Identify the Project Manager and Superintendent that you will commit to this Project and
any other key personnel. Demonstrate their specific experience on projects of similar type,
size and scope. Provide specific job experience as it relates to their experience working under
OSU or similar large public contracting agencies' contracting rules. Identify their length of
employment with your firm and, if less than three years, recent prior firm(s), their
responsibility on this Project, and their primary office locations.
If applicable, identify any work you will self-perform and describe your experience on
projects of similar type, size and scope. If applicable, identify any major subcontractors
proposed for use on this project that may be critical to ensure the project's success and
describe how any key subcontractors and/or suppliers will be managed to complete the
project on time.
7.8.2 Schedule Management Plan (15 points)
Provide a schedule management narrative that will address the timeline for completion of
work and explain your approach to managing the project schedule. Provide examples of
time-saving ideas that could be used to accelerate portions of the work. Describe any
schedule risks and identify how those risks could be mitigated. Explain methodology for
material procurement to prevent lead times from negatively impacting the project schedule.
Provide a proposed construction schedule with anticipated work sequencing and milestones,
which clearly show a critical path that can meet or be completed prior to the substantial and
final completion dates stated in section 1.5 Scope of Services. Schedule should provide a
realistic but efficient timeline for completion. Point out any critical elements that will be
required to maintain the project schedule. Provide adequate detail for the schedule
document to fit on no more than one 11 x 17 sheet.
7.8.3 Proposed Site Logistics and Site Safety Plan (15 points)
Describe your firm's approach to the management and administration of on-site construction
activities for this Project. Address mobilization, construction staging, site access, vehicular
circulation, pedestrian circulation, noise, material storage, trade parking, security, etc.
Describe how you will keep construction workers, students, faculty, staff and visitors safe
while minimizing impacts on the day-to-day operations of the campus.

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7.8.4 Workforce Diversity Plan (15 Points)
(a) Provide a description and identification of Minority Business Enterprise (MBE), Women
Business Enterprise (WBE), Emerging Small Business (ESB), or Disabled Service Veterans
(DSV) certifications for your team and a description of your nondiscrimination practices.
Provide historical information on MBE, WBE, ESB, or DSV Joint Ventures, subcontracting or
mentoring plan, and utilization history for projects completed by your firm within the past
three (3) years.
(b) Provide a narrative description of your current workforce diversity program/plan, and
the plan for obtaining subcontracting, consulting, and supplier diversity for this Project.
Include a description of the outreach program or plan, including a schedule of events and
specific steps that will be taken to maximize broad based and inclusive participation and the
plan to provide mentoring, technical or other business development services to
subcontractors/subconsultants needing or requesting such services.
The Offeror must perform the Work according to the means and methods described in the
workforce plan described in its response, unless changes are requested and approved in
writing in advance by OSU or are required by applicable laws, ordinances, codes, regulations,
rules or standards.
7.8.5 BID FORM (35 Points)
Complete the Bid Form provided in EXHIBIT 2 and include within your response to this RFP.
Scoring will be based on the total LUMP SUM amount for the Bid on the Bid Form. There are
no Alternates.
Only the amounts and information asked for on the Bid Form will be considered as the Bid.
Each Proposer shall Bid upon the Work exactly as set forth in the Bid Form. The Proposer shall
include in the Bid a sum to cover the cost of all items contemplated by the documents
included as exhibits to this RFP.
Each Bid Form must: 1) Be completed in accordance with these instructions; 2) Include the
Appropriate signatures as noted on the Bid Form; and 3) Include numbers pertaining to the
Base Bid stated both in writing and in figures.
If the Bid Form is incomplete, contains conditions not provided for on the Bid Form or contains
ambiguities, Offerors will have their response rejected.
NOTE: Formula for scoring Bid Form will be as follows: Lowest Base Bid will receive full points
with higher Base Bids receiving proportionally lower points according to this formula:
(Low Fee or Fee%/ Fee or Fee%) x Points Available.