26ITB1622072C-JH Septic Tank & Grease Trap Maintenance Services Countywide

INVITATION TO BID 26ITB1622072C-JH
Septic Tank and Grease Trap Maintenance Services Countywide
For
Department of Real Estate and Asset Management
BID ISSUANCE DATE: Wednesday May 27, 2026
BID DUE DATE AND TIME: Tuesday June 30, 2026 11:00 A.M.
PRE-BID CONFERENCE DATE: June 16, 2026 10:00 A.M.
PURCHASING CONTACT: Joanna Hernandez at (404) 612-6127
E-MAIL: joanna.hernandez@fultoncountyga.gov

TABLE OF CONTENTS
Invitation to Bid
Section 1 - Instructions to Bidders
1. Contract Documents
2. Bid Preparation
3. Receipt and Opening of Bids
4. Addenda and Interpretations
5. Site Examination
6. Bidder's Modification and Withdrawal of Bids
7. Insurance and Risk Management Requirements
8. Right to Reject Bids
9. Applicable Laws
10. Examination of Contract Documents
11. Bid Evaluation
12. Award Criteria
13. Disqualification of Bidders
14. Basis of Award
15. Professional Licenses
16. Wage Clause
17. Notice of Award of Contract
18. Execution of Contract Documents
19. Payment Terms
20. Joint Venture
21. Non-Collusion
22. Georgia Security and Immigration Compliance Act
23. Term of Contract
24. No Contact Provision
25. Authorization to Transact Business
26. Kick-Off Meeting
27. Right to Protest
28. Certificate of Acceptance
29. Exceptions to the County's Contract
30. Certification Regarding Debarment
31. Intergovernmental Cooperative Procurement Statement
32. Bid General Conditions
Section 2 - Bid Form
Section 3 - Scope of Work and Technical Specifications
Section 4 - Insurance and Risk Management Provisions
Section 5 - Purchasing Forms
Section 6 - Contract Compliance Requirements
Section 7 - Exhibits
Section 8 - Sample Contract

INVITATION TO BID
26ITB1622072C-JH Septic Tank and Grease Trap Maintenance
Services Countywide
Sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary for Septic Tank and Grease
Trap Maintenance Services Countywide must be electronically submitted to the Fulton County Department of Purchasing
and Contract Compliance via BidNet Direct, no later than 11:00 a.m., local time, on Tuesday June 30, 2026.
SCOPE OF WORK
To provide all labor, equipment and materials to pump, transport and dispose of waste from septic tanks and grease traps
for Fulton County facilities. The detailed scope of work and technical specifications are outlined in the Scope of Work of this
bid document.
METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton County Code of Ordinances
and the specific method of source selection for the services required in this bid is Code Section 102-373, Competitive
Sealed Bid.
BID DOCUMENTS
In order to obtain complete information about this solicitation, please click the link below where this document and
supporting documents can be downloaded, https://www.bidnetdirect.com/georgia/fultoncounty.
PURCHASING CONTACT
Information regarding the bid or bid requirements, either procedural or technical, may be obtained by submitting questions
to:
Purchasing Contact Name: Joanna Hernandez
Email: joanna.hernandez@fultoncountyga.gov
Phone: 404-612-6127
PRE-BID CONFERENCE
A Pre-Bid Conference will be held via web-conference.
Date: Tuesday June 16, 2026
Time: 10:00 A.M.
Link: https://zoom.us/j/99000243099
The Pre-Bid Conference will be conducted for the purpose of explaining the County's bid process, the
specifications/technical documents; to provide non-binding verbal responses to questions concerning these bid
specifications; and, to discuss issues from the Bidders perspective. However, no verbal response provided at the Pre-Bid
Conference binds the County. Only those responses to questions submitted through BidNet Direct and responded to by the
County will be official.
Inquiries regarding the solicitation either technical or otherwise may be submitted prior to the Pre-Bid Conference and will
be addressed during the Pre-Bid Conference.
Any additional questions asked at the Pre-Bid Conference will be responded to in the form of an addendum with the
County's official responses.
Fulton County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
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meeting, program or activity of Fulton County Government should be directed to Mario Avery, Contract Compliance
Administrator at (404) 612-6307 or email: mario.avery@fultoncountyga.gov.
VENDOR REGISTRATION
Bid responses must be submitted electronically on-line through BidNet Direct. The Bidder's firm must be a
registered vendor with BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty in order to submit a
response to this ITBC. There is no charge to register, simply follow the registration path and select the
"Limited Access" option.
If you need any assistance registering or using the platform, please call BidNet's Support Team at 800-835-4603
ext. 2 for assistance.
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SECTION 1
INSTRUCTIONS TO BIDDERS
The following provisions are hereby made a part of this Invitation to Bid. Any Contract awarded as the result of this Bid shall
be governed by the following terms and conditions.
1. CONTRACT DOCUMENTS
The Contract Documents include the Contract Agreement, Contractor's Bid (including all documentation accompanying the
Bid and any post-Bid documentation required by the County prior to the Notice of Award), any Special Conditions, General
Conditions, Supplementary Conditions, Specifications and addenda, together with written amendments issued in
accordance with the General Conditions on or after the date of the Contract Agreement.
The Contract Documents shall define and describe the complete work to which they relate.
2. BID PREPARATION
Bidders shall SUBMIT ONE (1) ORIGINAL, SIGNED AND DATED BID RESPONSE IN PDF FORMAT ELECTONICALLY
THROUGH BIDNET DIRECT (https://www.bidnetdirect.com/georgia/fultoncounty) on the forms provided in the Bid
Document.
All bids must be made on the bid forms contained herein and shall be subject to all requirements of the Agreement
Documents. All bids must be regular in every respect and no interlineations, excisions, or special conditions shall be made
or included in the bid by the Bidder.
Lump sum, unit price and extensions of unit prices must be entered in the appropriate spaces provided on the Bid
Schedule/Bid Form. Unit prices shall include an appropriate allocation of overhead and other indirect costs so that the
summation of unit price extensions and lump sum items represents the total bid amount. All blank spaces must be typed or
handwritten in blue ink on the "Original". All dollar amounts must be BOTH in writing and figures and represent prices for
the published scope of work without exceptions.
The County may, in its sole discretion, reject any bid determined as irregular, a conditional bid or any bid on which there is
an alteration of, or departure from the Bid Schedule attached.
Failure to execute the Bid Schedule/Bid Form documents may result in Bidder being deemed non-responsive and cause
rejection of the bid.
3. RECIEPT AND OPENING OF BIDS
Sealed bids will be received by the Fulton County Department of Purchasing & Contract Compliance electronically via
BidNet Direct as described above. All submitted bid responses will be electronically time and date stamped at the time all
documents are uploaded and received.
REQUIRED SUBMITTALS: The bidder must complete and execute the following documents and upload as required:
1. Bid Form
2. Acknowledgement of each Addendum
3. Purchasing Forms - All forms listed below must be completed and uploaded in the Exhibit 1, Purchasing Forms
envelope:
a. Form A: Georgia Security and Immigration Contractor Affidavit and Agreement
b. Form B: Georgia Security and Immigration Subcontractor Affidavit
c. Form C: Professional License Certifications
d. Form D: Disclosure Form & Questionnaire
e. Exhibit A: Promise of Non-Discrimination
f. Exhibit B1: Schedule of Intended Subcontractor Utilization
g. Exhibit B2: Subcontractors & Suppliers Form
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h. Exhibit C: Subcontractor Contact Form
i. Insurance and Risk Management Signature Page
Any bid responses received after the stated time and date will not be considered. It shall be the sole responsibility of the
bidder to have his/her bid submitted in BidNet Direct to the County for receipt on or before the stated time and date.
Bid(s) shall be publicly opened via web conferencing, with only the names and total bid price of the bidders disclosed at the
opening.
Date: Tuesday June 30, 2026
Time: 11:15 A.M.
Web Conference Link: https://zoom.us/j/93254564007
4. ADDENDA AND INTERPRETATIONS
No interpretations of the meaning of the specifications or other pre-bid documents will be made to any Bidder orally.
Bidders requiring clarification or interpretation shall submit question(s) via BidNet Direct website to the designated
Purchasing Representative. To be given consideration, requests must be received no later than 2:00 PM, Tuesday June
23, 2026. The County will not respond to any requests, oral or written, received after this date.
Only communications from firms that are in submitted via BidNet Direct website will be recognized by the County as duly
authorized expressions on behalf of Bidder(s). Any and all such interpretations and any supplemental instructions to this
solicitation will be in the form of written addenda to the specifications and posted on BidNet Direct website.
Failure of Bidders to receive or acknowledge any addendum shall not relieve them of any obligation under the Bid. All
addenda shall become part of the Contract Documents.
5. SITE EXAMINATION
There will not be a scheduled site visit for this project. However, bidders are encouraged to visit the project site on their
own.
6. BIDDER'S MODIFICATION AND WITHDRAWAL OF BIDS
A Bidder may modify or withdraw its bid by written request, provided that the request is received by the County prior to the
bid due date and time at the address to which bids are to be submitted. Provided further, that in case of an electronic
request (i.e. facsimile, e-mail, etc.) a written confirmation thereof over the authorized signature of the Bidder must be
received by the County at the address to which original Bids are to be submitted within three (3) calendar days after issue of
the electronic message. Following withdrawal of its bid, the Bidder may submit a new bid, providing delivery is affected prior
to the established bid opening date and time. No bid may be withdrawn after bid due date for sixty (60) calendar days.
7. INSURANCE AND RISK MANAGEMENT REQUIREMENTS
Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are outlined in Section 5 of
this ITB.
Upon award, the successful Bidder must obtain at their expense, a Certificate of Insurance ("COI") with policy limits equal to
or greater than the limits outlined in Section 5. Proof of insurance must be provided to the County prior to the start of any
work activities/services as described in the bid documents. Any and all insurance coverage(s) and/or bonds required under
the terms and conditions of the contract shall be maintained during the entire term of the contract, including any contract
modifications thereto, and until all work has been completed to the satisfaction of the County.
8. RIGHT TO REJECT BIDS
The County reserves the right to reject any or all bids and to waive informalities. No bids will be received after the time set
for opening bids. Any unauthorized conditions, limitations or provisions attached to the Bid, except as provided herein, will
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render it informal and may cause its rejection. Unbalanced bids will be subject to rejection. Any bidder may withdraw his/her
bid, either personally or by telegraphic or written request, at any time prior to the scheduled closing time for receipt of bids.
Telegraphic or written requests for withdrawal must be in the possession of the County prior to the closing time for receipt of
bids.
9. APPLICABLE LAWS
All applicable laws and regulations of the State of Georgia and ordinances and regulations of Fulton County shall apply.
Protestors shall seek resolution of their complaints in the manner provided in the Fulton County Purchasing Code 102-488
et. seq., incorporated by reference herein.
10. EXAMINATION OF CONTRACT DOCUMENTS
Prospective bidders shall examine the contract documents and before submitting a bid, shall make a written request to the
County for an interpretation or correction of any ambiguity, in consistency or error therein which could be discovered by a
bidder. At the bid opening each bidder shall be presumed to have read and be familiar with the contract documents.
11. BID EVALUATION
a. Each Bid timely received and in the County's hands at the time set forth for the Bid opening shall constitute an offer to
perform the Agreement on the terms and conditions thereof, in strict accordance with the Agreement documents, and all other
requirements, all for the Bid total. For good cause and valuable consideration, the sufficiency of which is acknowledged by
submittal of a Bid, each Bidder promises and agrees that its Bid shall be irrevocable for a period of sixty calendar days after
the Bid opening and will not be withdrawn or modified during that time. The County may accept any Bid by giving the Bidder
Written Notice of acceptance during that time. If necessary, the period of time specified may be extended by written agreement
between the County and the Bidder or Bidders concerned.
b. After the Bids have been opened and before any award is made, the County will evaluate the Bid process, the Bid total, the
supplements to the Bid form, Bidder's experience, proposed Subcontractors and equipment manufacturers and other data
relating to Bidders' responsibility and qualifications to perform the Agreement satisfactorily.
c. All extension of the unit prices shown, and the subsequent addition of extended amounts may be verified by the County. In
the event of a discrepancy between the unit price bid and the extension, the unit price will be deemed intended by the Bidder
and the extension shall be adjusted. In the event of a discrepancy between the sum of the extended amounts and the bid total,
the sum of the extended amounts shall govern.
d. Bidder may be required to submit, in writing, the addresses of any proposed Subcontractors or Equipment manufacturers
listed on the Bid, and to submit other material information relative to proposed Subcontractors or Equipment manufacturers. The
County reserves the right to disapprove any proposed Subcontractor or Equipment manufacturers whose technical or financial
ability or resources or whose experience are deemed inadequate.
e. The County reserves the right to reject any Bid the prices of which appear to be unbalanced, and to reject any or all Bids, or
parts thereof, if it determines, in its sole discretion, that such rejection is in the best interest of the County. Where only a single
responsible and responsive Bid is received, the County may in its sole discretion, elect to conduct a price or cost analysis of the
Bid. Such Bidder shall cooperate with such analysis and provide such supplemental information as may be required. The
determination whether to enter into an Agreement with such sole Bidder shall be solely within the County's discretion and not
dependent upon performance of a price or cost analysis.
f. Bids will be evaluated on the basis of determining the lowest Bid total of a Bidder, not including alternates, whose Bid is
responsive to the Invitation to Bid and who is determined to be technically, financially and otherwise responsible to perform the
Agreement satisfactorily, and to meet all other requirements of the Bidding Documents relating thereto. Any Bid may be rejected
if it is determined by the County to be non-responsive, provided, however, that the Commission reserves the right to waive any
irregularities or technicalities which it determines, within its sole discretion, to be minor in nature and in the interest of the public.
Furthermore, any Bid may be rejected if it is determined by the County, in its sole discretion, that the Bidder is not capable of
performing the Agreement satisfactorily based upon review of its experience and technical and financial capabilities, or the
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failure of such bidder to provide information requested relating to such determination. Additionally, the County reserves the right
to disqualify Bids, before and after the bid opening, upon evidence of collusion with intent to defraud or other illegal practices
upon the part of any Bidder(s).
g. The County intends to award the Agreement at the earliest practicable date to the lowest responsive, responsible Bidder(s),
provided that the Bid is within the funds available for the project. In addition, the County reserves the right to reject all Bids if it
determines, in its sole discretion, that the public interest will be best served by doing so.
h. A Pre-award Conference may be conducted with the apparent low Bidder(s) to review general requirements of the Bidding
Documents.
12. AWARD CRITERIA
Award will be made after evaluating the prices, responsiveness and responsibility of each Bidder.
A. Responsiveness: The determination of responsiveness will be determined by the following:
a. The completeness of all material, documents and/or information required by the County;
b. Whether the bidder has submitted a complete Bid form without irregularities, excisions, special conditions, or alternative
bids for any item unless specifically requested in the Bid form.
B. Responsibility: The determination of the bidder's responsibility will be determined by the following
a. The ability, capacity and skill of the Bidder to perform and/or provide the Work required;
b. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy
the County that he/she is properly qualified to carry out the obligations of the Contract;
c. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;
d. The quality of performance of work on previous contracts or work; Maintains a permanent place of business individually
or in conjunction with the prime contractor.
e. Has the appropriate and adequate technical experience necessary to perform the Work;
f. Has adequate personnel and equipment to do the Work expeditiously;
g. Has suitable financial means to meet obligations incidental to the work.
13. DISQUALIFICATION OF BIDDERS
Any of the following may be considered as sufficient for disqualification of a Bidder and the rejection of the Bid:
a. Submission of more than one Bid for the same work by an individual, firm, partnership or Corporation under the same of
different name(s);
b. Evidence of collusion among Bidders;
c. Previous participation in collusive bidding on Work for the County;
d. Submission of an unbalanced Bid, in which the prices quoted for same items are out of proportion to the prices for other
items;
e. Lack of competency of Bidder. The Agreement will be awarded only to a Bidder(s) rated as capable of performing the Work.
14. BASIS OF AWARD
The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder(s) complying with the provisions of
this ITB. The recommendation for the award is based on the bidders' prices for rate of gallon pumped for septic tank, grease
trap and fryer grease and by calculating with a given estimated numbered of gallons specified for each service; to determine
the lowest responsible bidder to provide septic tank and grease trap maintenance services on an "as needed" basis for Fulton
County. Also, bidders must provide proof of registration from Georgia EPD for owning or operating waste tank trucks that
receive or dispose of commercial waste; and permits for Wastewater Discharge and Commercial Waste Hauler. There is a
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total of one (1) septic tank and 19 grease traps located in selected Fulton County facilities. No bid may be withdrawn for a
period of sixty (60) days after the date of bid opening except as permitted by O.C.G.A., 36-91-41 et seq., as amended.
15. PROFESSIONAL LICENSES (APPLICABLE)
The State of Georgia requires that the following professions are required by state law to be licensed:
1. Electricians
2. Plumbers
3. Conditioned Air Contractors
4. Low voltage Contractors
5. Commercial Septic Tank License - Applicable
Bidders and any sub-contractors performing any of the above described work must provide a copy of their license for the
work they will perform on this project. Bidders must complete Form C3: Georgia Professional License Certification in
Section 6, Purchasing Forms Failure to provide the required license may deem your bid non-responsive.
16. WAGE CLAUSE
Pursuant to 102-413, Each Contractor shall agree that in the performance of the Contract he will comply with all lawful
agreements, if any, which the Contractor had made with any association, union, or other entity, with respect to wages,
salaries, and working conditions, so as not to cause inconvenience, picketing, or work stoppage.
17. NOTICE OF AWARD OF CONTRACT
As soon as possible, and within sixty (60) days after receipt of bids, the County shall notify the successful Bidder of the
Award of Contract.
The award shall be made by the Board of Commissioners of Fulton County to the lowest responsive, responsible bidder(s)
as soon as possible after receipt of bids, taking into consideration price and the responsiveness to the requirements set
forth in the Invitation for Bid. In such case, no claim shall be made by the selected Contractor(s) for loss of profit if the
contract is not awarded or awarded for less work than is indicated and for less than the amount of his bid. The total of the
awarded contract shall not exceed the available funds allocated for this project.
Should the County require additional time to award the contract, the time may be extended by mutual agreement between
the County and the successful bidder. If an Award of Contract has not been made within sixty (60) days from the bid date or
within the extension mutually agreed upon, the Bidder may withdraw the Bid without further liability on the part of either
party.
Any award made by the Board of Commissioners as a result of this bid will begin from the date of the notice to proceed. The
Bidder agrees hereby to commence work under this Contract, with adequate personnel and equipment, on a date to be
specified in a written order from the user department. The contract shall become effective on the Contract Date and shall
continue in effect until the end of the term of the contract or until the project has been closed-out unless earlier terminated
pursuant to the termination provisions of the contract.
18. EXECUTION OF CONTRACT DOCUMENTS
Upon notification of Award of Contract, the County shall furnish the Contractor the conformed copies of Contract Documents
for execution by the Contractor and Contractor's surety.
Within ten (10) days after receipt the Contractor shall return all the documents properly executed by the Contractor and the
Contractor's surety. Attached to each document shall be an original power-of-attorney for the person executing the bonds
for the surety and certificates of insurance for the required insurance coverage.
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After receipt of the documents executed by the Contractor and his surety with the power-of-attorney and certificates of
insurance, the County shall complete the execution of the documents. Distribution of the completed documents will be
made upon completion.
Should the contractor and/or surety fail to execute the documents within the time specified, the County shall have the right
to proceed on the Bid Bond accompanying the bid.
If the County fails to execute the documents within the time limit specified, the Contractor shall have the right to withdraw
the Contractor's bid without penalty.
Should an extension of any of the time limits stated above be required, this shall be done only by mutual agreement
between both parties.
Any agreement or contract resulting from the acceptance of a bid shall be on a County approved document form. The
County reserves the right to reject any agreement that does not conform to the Invitation for Bid and any County
requirements for agreements and contracts. The County reserves the right to modify the agreement resulting from this bid
upon the recommendation of the County Attorney.
19. PAYMENT TERMS
After award and execution of the Contract Agreement, the County will issue a Purchase Order for invoices to be submitted
for payment. Your company must be registered in the County's AMS System in order for the Department of Purchasing &
Contract Compliance to issue a Purchase Order and for your company to receive payments. The awarded Vendor(s) must
register in the Vendor Self Service System as a Vendor in order for the Department of Purchasing & Contract Compliance to
issue a Purchase Order at www.fultonvendorselfservice.co.fulton.ga.us. A copy of the company's current Business License
and W-9 are required to complete the vendor registration process.
All payments will be made via Electronic Funds Transfer (EFT). The awarded Vendor(s) must register in the Vendor Self
Service System at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService to receive payment via EFT.
If you have any questions regarding registering, please contact the County's Vendor Coordinator at (404) 612-5907
Specific payment terms are described in the Section 8, General Conditions.
20. JOINT VENTURE
Any Bidder intending to respond to this solicitation as a joint venture must submit an executed joint venture agreement with
its offer. The agreement must designate those persons or entities authorized to execute documents or otherwise bind the
joint venture in all transactions with Fulton County, or be accompanied by a document, binding upon the joint venture and its
constituent members, making such designation. Offers from joint ventures that do not include these documents will be
rejected as being non-responsive.
21. NON-COLLUSION
By submitting a signed Bid, Bidder certifies and attests that there has been no collusion with any other Bidder. Reasonable
grounds for believing Bidder has an interest in more than one Bid will result in rejection of all Bids in which the Bidder has
an interest. Any party to collusion may not be considered in future Bids for the same or similar work.
22. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT
This Invitation to Bid is subject to the Georgia Security & Immigration Compliance Act. Effective July 1, 2013, bidders and
proposers are notified that all bids/proposals for services that are to be physically performed within the State of Georgia
must be accompanied by proof of their registration with and continuing and future participation in the E-Verify program
established by the United States Department of Homeland Security. Physical performance of services means any
performance of labor or services for a public employer using a bidding process or by contract wherein the labor or services
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