ITB 26082-B On-Call Concrete Services

March 6, 2026
Subject: Invitation to Bid #26082-B On-Call Concrete Services
Gentlemen/Ladies:
Fayette County, Georgia invites you to submit a bid for the above listed solicitation in
accordance with the information and specifications contained herein.
Questions concerning this invitation to bid should be addressed to Sherry White in writing
via email to swhite@fayettecountyga.gov or fax to (770) 305-5208. Questions will be
accepted until 3:00p.m., Wednesday, March 18, 2026.
Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m.
The office telephone number is (770) 305-5420.
Please return your response to the following address:
Fayette County Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, Georgia 30214
Bid Number: 26082-B
Bid Name: On-Call Concrete Services
Your envelope must be sealed, and should show your company's name and address.
Bids will be received at the above address until 3:00p.m., Tuesday, March 24, 2026, in the
Purchasing Department, Suite 204. Bids will be opened at that time.
Bids must be signed to be considered. Late bids cannot be considered. Faxed bids or emailed
bids cannot be considered.
If you download this invitation to bid from the county's web site, it will be your responsibility to
check the web site for any addenda that might be issued for this solicitation. The county
cannot be responsible for a vendor not receiving information provided in any addendum.

GENERAL TERMS AND CONDITIONS
ITB #26082-B On-Call Concrete Services
1. Definitions:
a. Bidder: A company or individual who submits a bid in response to this Invitation to Bid.
b. Successful Bidder: The company or individual that is awarded a contract.
c. Contractor: The Successful Bidder, upon execution of the contract.
d. County: Fayette County, Georgia.
2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract
with the County, incorporating the invitation to bid and the bidder's bid. The binding offer
includes compliance with all terms, conditions, special conditions, specifications, and
requirements stated in the invitation to bid, except to the extent that a bidder takes written
exception to such provisions, and the County agrees to the exception. All such terms,
conditions, special conditions, specifications, and requirements will form the basis of the
contract. The bidder should take care to answer all questions and provide all requested
information, and to note any exceptions in the bid submission. Failure to observe any of the
instructions or conditions in this invitation to bid may result in rejection of the bid.
3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall constitute a
firm offer that is binding for ninety (90) days from the date of the bid opening to the date of
award.
4. Bidder's Questions: As appropriate, the County will post answers to questions and/or other
information concerning the Invitation to Bid in the form of an addendum on the County's
website at www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check
the website for any addenda issued for this invitation to bid.
5. References: Include with your bid a list of three (3) jobs that your company has done that are
of the same or similar nature to the work described in this invitation to bid, on the form
provided. Include all information as requested on the form.
6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed
opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official
authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:
Fayette County Government
Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, GA 30214
Bid Number: 26082-B
Bid Name: On-Call Concrete Services
Also show your company name on the envelope. You may submit sealed bids in person, by U.S.
mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other electronic
means. Once submitted, all bids become the property of Fayette County.
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7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.
8. Late Bids: Bids not received in the Purchasing Department by the time and date of the
scheduled bid opening will not be considered.
9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by
the County in the Invitation to Bid. If a responder submits more than one bid without being
requested or authorized to do so, the County may disqualify the bids from that responder, at
the County's option.
10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,
before the bid opening by sending written notification to the Director of Purchasing. Bids
may be withdrawn after the bid opening only with written authorization from the
Director of Purchasing.
11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or
irregularity in any bid received. In case of a discrepancy between unit prices and extended
prices, the unit price will govern unless the facts or other considerations indicate another basis
for correction of the discrepancy.
12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise
specified in the contract. All prices bid for commodities, supplies, equipment, or other products
shall be quoted FOB Destination, Fayette County or job site.
13. Quantities are Estimates: Quantities listed herein are estimates for the period specified. This
will be an indefinite-quantity type contract, with County requirements fulfilled on an "as
ordered" basis. No guarantee to purchase the amounts shown is intended or implied. The
County reserves the right to order larger or smaller quantities at the prices stated in the bid of
the Successful Bidder.
14. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is not
made in connection with any competing bidder, supplier, or service provider submitting a
separate response to this invitation to bid, and is in all respects fair and without collusion or
fraud.
15. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into
consideration payment terms, vendor qualifications and experience, quality, references, any
exceptions listed, and/or other factors deemed relevant in making the award. The County may
make such investigation as it deems necessary to determine the ability of the bidder to perform,
and the bidder shall furnish to the County all information and data for this purpose as the
County may request. The County reserves the right to reject any bid item, any bid, or all bids,
and to re-advertise for bids.
16. Payment Terms and Discounts: The County's standard payment terms are Net 30. Any
deviation from standard payment terms must be specified in the resulting contract, and both
parties must agree on such deviation. Cash discounts offered will be a consideration in
awarding the bid, but only if they give the County at least 15 days from receipt of invoice to pay.
For taking discounts, time will be computed from the date of invoice acceptance by the County,
or the date a correct invoice is received, whichever is the later date. Payment is deemed made,
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for the purpose of earning the discount, on the date of the check.
17. Trade Secrets - Confidentiality: If any person or entity submits a bid or proposal that contains
trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare
the specific included information which constitutes trade secrets. Any trade secrets must be
either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a
minimum, marked in the affidavit or an attached document explaining exactly where such
information is, and otherwise marked, highlighted, or made plainly visible. See O.C.G.A. 50-
18-72 (A)(34).
18. Trade Secrets - Internal Use: In submitting a bid, the bidder agrees that the County may reveal
any trade secret materials contained in the bid to all County staff and officials involved in the
selection process, and to any outside consultant or other third parties who may assist in the
selection process. The bidder agrees to hold harmless the County and each of its officers,
employees, and agents from all costs, damages, and expenses incurred in connection with
refusing to disclose any material which the bidder has designated as a trade secret.
19. Ethics - Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is
recommended for award to the Board of Commissioners or the County Administrator, or before
the County renews, extends, or otherwise modifies a contract after it has been awarded, the
Contractor must disclose certain relationships with any County Commissioner or County Official,
or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood,
adoption, or marriage (including in-laws). A relationship that must be reported exists if any of
these individuals is a director, officer, partner, or employee, or has a substantial financial
interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3
(Code of Ethics).
If such relationship exists between your company and any individual mentioned above, relevant
information must be presented in the form of a written letter to the Director of Purchasing. You
must include the letter with any bid, proposal, or price quote you submit to the Purchasing
Department.
In the event that a Contractor fails to comply with this requirement, the County will take action
as appropriate to the situation, which may include actions up to and including rejection of the
bid or offer, cancellation of the contract in question, or debarment or suspension from award of
a County contract for a period of up to three years.
20. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all
required documents are received by the County, and the contract is fully executed with
signature of both parties, the County will issue a written Notice to Proceed. The County shall
not be liable for payment of any work done or any costs incurred by any bidder prior to the
County issuing the Notice to Proceed.
21. Term of Contract: The initial term of this agreement shall begin with the issue of the Notice to
Proceed, and continue through June 30, 2027. Thereafter, this agreement may be renewed by
the County for two additional one-year renewal terms (each a "Renewal Term" and together
with the Initial Term, the "Term), which renewal will be by letter or other written
correspondence from the County to the Contractor ninety (90) days prior to expiration of the
Initial Term or the then-current Renewal Term. If the County fails to provide notice of renewal,
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this Agreement will terminate at the end of the Initial Term or the then-current Renewal Term.
This agreement is subject to the multi-year contractual provisions of O.C.G.A. 36-60-13(a).
22. Task Orders: Work shall be assigned by Task Order. A Notice to Proceed will be issued for each
Task Order that is approved and executed. Time will be extended for Task Orders awarded prior
to the end of the contract term, to allow for completion of the approved projects. If the County
and the Contractor cannot agree on a negotiated price for a Task Order, the County reserves the
right to solicit another vendor for the work included in the Task Order.
23. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as
appropriated and otherwise unobligated funds are no longer available to satisfy the obligations
of the County under the contract.
24. Insurance: The Successful Bidder shall procure and maintain the following insurance, to be
in effect throughout the term of the contract, in at least the amounts and limits as follows:
a. General Liability Insurance: $1,000,000 combined single limit per occurrence,
including bodily and personal injury, destruction of property, and contractual
liability.
b. Automobile Liability Insurance: $1,000,000 combined single limit each
occurrence, including bodily injury and property damage liability.
c. Worker's Compensation & Employer's Liability Insurance: Workers
Compensation as required by Georgia statute.
Before a contract with the Successful Bidder is executed, the Successful Bidder shall
provide Certificates of Insurance for all required coverage. The Successful Bidder can
provide the Certificate of Insurance after award of the contract, but must be provided
prior to execution of the contract document by both parties. The certificate shall list an
additional insured as follows:
Fayette County, Georgia
140 Stonewall Avenue West
Fayetteville, GA 30214
25. Unauthorized Performance: The County will not compensate the Contractor for work
performed unless the work is authorized under the contract, as initially executed or as
amended.
26. Assignment of Contract: Assignment of any contract resulting from this Invitation to Bid will not
be authorized, except with express written authorization from the County.
27. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents
and employees harmless from all suits, actions, or other claims of any character, name and
description brought for or on account of any damages, losses, or expenses to the extent caused
by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or other persons employed or utilized by the Contractor in the performance of the
contract. The Contractor shall pay any judgment with cost which may be obtained against the
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County growing out of such damages, losses, or expenses.
28. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections
contained in the contract shall not affect the validity of the remaining portion of the
contract. If any provision of the contract is held to be unenforceable, then both parties
shall be relieved of all obligations arising under such provision to the extent that the
provision is unenforceable. In such case, the contract shall be deemed amended to the
extent necessary to make it enforceable while preserving its intent.
29. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the time
specified in the contract, or fails to replace rejected items in a timely manner, the County shall
have authority to make open-market purchases of comparable goods or services. The County
shall have the right to invoice the Contractor for any excess expenses incurred, or deduct such
amount from monies owed the Contractor. Such purchases shall be deducted from contracted
quantities.
30. Substitution of Contracted Items: The Contractor shall be obligated to deliver products awarded
in this contract in accordance with terms and conditions specified herein. If the Contractor is
unable to deliver the products under the contract, it shall be the Contractor's responsibility to
obtain prior approval of the ordering agency to deliver an acceptable substitute at the same
price quoted in the Contractor's original bid. In the event the Contractor consistently needs to
substitute or refuses to substitute products, the County reserves the right to terminate the
contract or invoke the "Delivery Failures" clause stated herein.
31. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all goods and
products delivered. The County will decide whether to accept or reject items delivered. The
inspection shall be conclusive except with respect to latent defects, fraud, or such gross
mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the
products will be made as soon as practicable, but failure to inspect shall not be construed as a
waiver by the County to claim reimbursement or damages for such products which are later
found to be in non-conformance with specifications. Should public necessity demand it, the
County reserves the right to use or consume articles delivered which are substandard in quality,
subject to an adjustment in price to be determined by the Purchasing Director.
32. Termination for Cause: The County may terminate the contract for cause by sending written
notice to the Contractor of the Contractor's default in the performance of any term of this
agreement. As appropriate, the County will compensate the Contractor for completed
performance, and for any partially completed performance as determined by the County to be
adequately performed. Termination shall be without prejudice to any of the County's rights or
remedies by law.
33. Termination for Convenience: The County may terminate the contract for its convenience at
any time with 10 days' written notice to the Contractor. In the event of termination for
convenience, the County will pay the Contractor for services performed. The County will
compensate partially completed performance based upon a signed statement of completion
submitted by the Contractor, which shall itemize each element of performance completed.
34. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that
performance of its obligations is delayed, restricted, or prevented by reason of any act of God,
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natural disaster, act of government, or any other act or condition beyond the reasonable
control of the party in question.
35. Governing Law: This agreement shall be governed in accordance with the laws of the State of
Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any
cause of action arising under this agreement shall be required to be brought in the appropriate
venue in Fayette County, Georgia.
36. Open Records Act: In the event that the Contractor receives, and responds to, a request for
information as provided in Georgia's Open Records Act (O.C.G.A. 50-18-70 et seq.), the
Contractor shall promptly provide the County the same information provided to the initiator of
the request for information. Contractor shall email such information to the county's Custodian
of Records at tsmith@fayettecountyga.gov.
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Checklist of Required Documents
(Be Sure to Return This Checklist and
the Required Documents in the order listed below)
ITB #26082-B On-Call Concrete Services
Company information - on the form provided __________
Contractor Affidavit under O.C.G.A. 13-10-91(b)(1) __________
Pricing sheet __________
List of exceptions, if any - on the form provided __________
References - on form provided __________
Addenda, if Any __________
COMPANY NAME: ______________________________________________________
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COMPANY INFORMATION
ITB #26082-B On-Call Concrete Services
A. COMPANY
Company Name: _________________________________________________
Physical Address: ________________________________________________
_______________________________________________________________
Mailing Address (if different): ______________________________________
_______________________________________________________________
Website (if applicable): ____________________________________________
B. AUTHORIZED REPRESENTATIVE
Signature: _______________________________________________________
Printed or Typed Name: ____________________________________________
Title: ___________________________________________________________
E-mail Address: __________________________________________________
Phone Number: __________________________________________________
C. PROJECT CONTACT PERSON
Name: _________________________________________________________
Title: __________________________________________________________
Phone Number: _________________________________________________
E-mail Address: _________________________________________________
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