27035-Q: Public Works Transportation Engineer of Record

September 9, 2026
Subject: RFQ #27035-Q: Public Works Transportation Engineer of Record
Gentlemen/Ladies:
Fayette County, Georgia invites you to submit a statement of qualifications for Request
for Qualifications #27035-Q, Public Works Transportation Engineer of Record. You are
invited to submit a Statement of Qualification (SOQ) in accordance with the information
contained herein.
Questions concerning this Request for Qualifications should be addressed to Sherry
White in writing via email to swhite@fayettecountyga.gov or fax to (770) 305-5208.
Questions will be accepted until 2:00p.m., Monday, September 28, 2026.
Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m.
The office telephone number is (770) 305-5420.
Please return your response to the following address:
Fayette County Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, Georgia 30214
Request for Qualifications Number: 27035-Q
Request for Qualifications Name: Public Works Transportation Engineer of Record
Your envelope must be sealed, and it should show your company's name and address.
SOQs will be received at the above address until 3:00 p.m., Thursday, October 15, 2026,
in the Purchasing Department, Suite 204. SOQs will be opened at that time, and the
names of the responding companies will be read.
SOQs must be signed to be considered. Late, faxed, or emailed SOQs, cannot be
considered.

GENERAL TERMS AND CONDITIONS
RFQ #27035-Q: Public Works Transportation Engineer of Record
1. Definitions: As used in these General Terms and Conditions, the following definitions shall
apply:
a. County: Shall mean Fayette County, Georgia.
b. RFQ: Shall mean Request for Qualifications
c. SOQ: Shall mean Statement of Qualifications
d. Responder: A Company or individual who submits a Statement of Qualification in
response to this RFQ.
e. Successful Responder or Contractor: The Responders who are offered, and accept,
an Engineer of Record Contract.
2. Preparation of SOQs: It shall be the responsibility of the Responder to examine
specifications, scope of work, schedule and all instructions that are part of this RFQ.
Failure to observe any of the instructions or conditions in this RFQ may result in rejection
of the SOQ.
All the specifications and information contained in this RFQ, unless specifically accepted in
writing by the Responder and such exceptions being included with the SOQ and agreed to
by the County, will form the basis of the contract between the successful Responder and
the County. The Responder should take care to answer all questions and provide all
requested information.
3. Submission of SOQs: Responders must submit their SOQ, along with any signed
amendments issued by the County, in a sealed opaque envelope with the following
information written on the outside of the envelope:
a. The Responder's company name,
b. The RFQ number, which is 27035-Q and
c. The RFP Name, which is Public Works Transportation Engineer of Record
Mail or deliver one (1) original, unbound SOQ, signed in ink by a company official
authorized to make a legal and binding offer and a digital copy on a flash drive to:
Fayette County Government
Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, GA 30214
RFQ Number: 27035-Q
RFQ Name: Public Works Transportation Engineer of Record
4. Timely Receipt: Responses not received in the Purchasing Department by the time and
date of the scheduled RFQ opening will not be considered.

5. Open Offer: To allow the County sufficient time to award a contract, the SOQ, once
submitted and opened, shall remain open for acceptance for a period of at least ninety
(90) days from the date of the opening to date of award.
6. Corrections or Withdrawals: The Responder may correct a mistake or withdraw a SOQ
before the due date and time by sending written notification to the Chief Procurement
Officer. SOQs may be withdrawn after the opening only with written authorization from
the Chief Procurement Officer.
The County reserves the right to waive any defect or irregularity in any SOQ received.
7. Trade Secrets - Confidentiality: If any person or entity submits a SOQ or proposal that
contains trade secrets, an affidavit shall be included with the SOQ or proposal. The
affidavit shall declare the specific included information which constitutes trade secrets.
Any trade secrets must be either (1) placed in a separate envelope, clearly identified and
marked as such, or (2) at a minimum, marked in the affidavit or an attached document
explaining exactly where such information is, and otherwise marked, highlighted, or made
plainly visible. See Georgia law at O.C.G.A. 50-18-72 (A)(34).
8. Ethics - Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is
recommended for award to the Board of Commissioners or the County Administrator, or
before the County renews, extends, or otherwise modifies a contract after it has been
awarded, the Contractor must disclose certain relationships with any County
Commissioner or County Official, or their spouse, mother, father, grandparent, brother,
sister, son or daughter related by blood, adoption, or marriage (including in-laws). A
relationship that must be reported exists if any of these individuals is a director, officer,
partner, or employee, or has a substantial financial interest the business, as described in
Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).
If such relationship exists between your company and any individual mentioned above,
relevant information must be presented in the form of a written letter to the Director of
Purchasing. You must include the letter with any SOQ, bid, proposal, or price quote you
submit to the Purchasing Department.
In the event that a Contractor fails to comply with this requirement, the County will take
action as appropriate to the situation, which may include actions up to and including
rejection of the SOQ, bid or offer, cancellation of the contract in question, or debarment or
suspension from award of a County contract for a period of up to three years.
9. Evaluation of Qualifications: The evaluation of SOQs and the determination as to
acceptability of services offered shall be the responsibility of the County. The County
reserves the right to obtain clarification or additional information from any firm regarding
its SOQ. The County further reserves the right to reject any SOQ, or all SOQs, and to re-
release the request for qualifications.
10. Non-Collusion: By responding to this RFQ, the Responder shall be deemed to have

represented and warranted that the SOQ is not made in connection with any other
Responder submitting a separate response to this RFQ, and is in all respects fair and
without collusion or fraud.
11. Ability To Perform: The Responder may be required, upon request, to provide to the
satisfaction of the County that he/she has the skill, experience and the necessary facilities,
as well as sufficient financial and human resources, to perform the contract in a
satisfactory manner and within the required time. If the available evidence is not
satisfactory to the County, the County may reject the SOQ.
12. Notice to Proceed: The County shall not be liable for payment of any work done or any
costs incurred by any responder prior to the County issuing a written Task Order notice to
proceed.
13. Unavailability of Funds: This contract will terminate immediately and absolutely at such
time as appropriated and otherwise unobligated funds are no longer available to satisfy
the obligations of the County under the Contract or any Task Order issued thereunder.
14. Payment Terms: The County's standard payment terms are Net 30. Any deviation from
standard payment terms must be specified in the awarded contract, and both parties
must agree on such deviation.
15. Severability: The invalidity of one or more of the phrases, sentences, clauses or
sections contained in the contract shall not affect the validity of the remaining
portion of the contract. If any provision of the contract is held to be unenforceable,
then both parties shall be relieved of all obligations arising under such provision to
the extent that the provision is unenforceable. In such case, the contract shall be
deemed amended to the extent necessary to make it enforceable while preserving
its intent.
16. Indemnification: The Contractor shall indemnify and save the County and all its officer,
agents and employees harmless from all suits, actions, or other claims of any character,
name and description brought for or on account of any damages, losses, or expenses to
the extent caused by or resulting from the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or other persons employed by or utilized by the
Contractor in the performance of the contract. The Contractor shall pay any judgment
with cost which may be obtained against the County growing out of such damages, losses,
or expenses, but only to the extent such damages, costs and expenses are adjudicated to
have been caused by or resulted from the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or other persons employed or utilized by the
Contractor in the performance of the contract.
17. Non-Assignment: Assignment of any contract resulting from this RFQ will not be
authorized, except with express written authorization from the County.
18. Insurance: The Contractor shall procure and maintain the following insurance, to be in

effect throughout the term of the contract, in at least the amounts and limits set forth as
follows:
* General Liability Insurance: $1,000,000 combined single limit per occurrence,
including bodily and personal injury, destruction of property, and contractual
liability.
* Automobile Liability Insurance: $1,000,000 combined single limit each
occurrence, including bodily injury and property damage liability.
* Worker's Compensation: Workers Compensation as required by Georgia statute.
* Professional Liability (Errors and Omissions) Insurance: $2,000,000 limit per claim
and aggregate.
Before a Contract is executed with a Successful Responder, the Successful Responder shall
provide Certificates of Insurance for all required coverage. The Successful Responder can
provide the Certificate of Insurance after award of the Contract, but it must be provided
prior to execution of the Contract document by both parties. Certificates shall list an
additional insured as follows:
Fayette County, Georgia
140 Stonewall Avenue West
Fayetteville, GA 30214
19. Termination for Cause: The County may terminate the contract for cause by sending
written notice to the Contractor of the Contractor's default in the performance of any
term of the Contract. Termination shall be without prejudice to any of the County's rights
or remedies by law.
20. Termination for Convenience: The County may terminate the contract for its convenience
at any time with 10 days' written notice to the contractor. In the event of termination for
convenience, the County will pay the contractor for services performed. The County will
compensate partially completed performance based upon a signed statement of
completion submitted by the contractor, which shall itemize each element of
performance completed.
21. Force Majeure: Neither party shall be deemed to be in breach of the contract to the
extent that performance of its obligations is delayed, restricted, or prevented by reason
of any act of God, natural disaster, act of government, or any other act or condition
beyond the reasonable control of the party in question.
22. Governing Law & Venue: This agreement shall be governed in accordance with the laws
of the State of Georgia. The parties agree to submit to the jurisdiction in Georgia, and
further agree that any cause of action arising under this agreement shall be required to be
brought in the appropriate venue in Fayette County, Georgia.

23. Open Records Act: In the event that the Contractor receives, and responds to, a request for
information as provided in Georgia's Open Records Act (O.C.G.A. 50-18-70 et seq.), the
Contractor shall promptly provide the County the same information provided to the initiator
of the request for information. Contractor shall email such information to the County's
Custodian of Records at tsmith@fayettecountyga.gov.

RFQ #27035-Q: Public Works Transportation Engineer of Record
Fayette County, GA
RFQ #27035-Q: Public Works Transportation Engineer of Record
NEED & PURPOSE
Overview
Fayette County Public Works Department is seeking qualification packages from consultants to
assist with the planning, design, permitting, management, and construction of locally-funded
transportation projects. The intent of the solicitation is to develop a qualifications-based
shortlist of preferred consultants whose knowledge, experience, and services best align with
the types of projects anticipated to begin this fiscal year.
A minimum of three and no more than five consultants will be selected as Public Works'
Transportation Engineer of Record (TEOR). A TEOR consultant may be a single firm/vendor or a
team of companies. The consultants recommended by the evaluation committee to serve as an
EOR will be presented to the Board of Commissioners for approval. The contract with each
TEOR will be valid through the end of Fayette County's Fiscal Year 2027 (i.e., June 30, 2027).
With mutual agreement, the contracts may be renewed annually for up to two additional years,
through the end of Fiscal Year 2029.
TEOR work under this contract will be assigned using Task Orders on a sole-source, low-bid, or
proposal basis, as described below.
* For a sole-source Task Order, the scope and fee would be negotiated between one
consultant and the county. Examples of when this method may be used include
situations where one of the TEOR consultants has unique experience and/or capabilities
that make them better suited for the work. Another example is when the workload of
the other TEORs would hinder them from completing the work within the project's
required schedule. A third example is when the Task Order depends on work already
completed by one of the TEORs, and shifting consultants would result in rework or
additional costs. Other situations may also justify sole-source awards.
* Task Orders may also be awarded based on low bid. In this case, Fayette County would
provide a detailed scope of work with schedule requirements and request Not-to-
Exceed (NTE) cost estimates and schedules from two or more of the TEORs. The Task
Order would be awarded to the TEOR that can meet the scope and schedule at the
lowest cost.
* Last, Task Orders may be awarded based on review and scoring of proposals from two
or more TEORs. This method will be used when the scope of work is not clearly defined,
and Fayette County seeks to utilize the experience and creativity of the TEOR teams to
identify the best approach. The TEOR proposals would be evaluated using criteria

RFQ #27035-Q: Public Works Transportation Engineer of Record
established in the Request for Proposal, which is typically a combination of
qualifications, technical approach, and cost.
Fayette County has an existing Engineer of Record contract for stormwater, drainage, and
culvert design services (Contract # 2605-P). Projects specific to those services (e.g., a culvert
replacement project) will typically not be awarded to a TEOR, although stormwater, drainage,
and culvert design may be required as part of a transportation Task Order.
As needs arise, a TEOR may also be used for non-transportation projects by Public Works or
other County Departments.
Projects that have special procurement requirements for engineering and design services, such
as federal-aid project funded through the Atlanta Regional Commission (ARC), are excluded
from the RFQ. Services for those projects will be procured on a case-by-case basis in
accordance with state and federal law.
County Background
Fayette County is a relatively small community located south of Atlanta. The county's area is
approximately 199 square miles, and the 2025 population is estimated at 126,284 by the
Atlanta Regional Commission (ARC). Approximately 58 percent of its citizens live in one of its
three largest cities: Peachtree City, Fayetteville, and Tyrone. The unincorporated county
maintains approximately 467 miles of paved roads and 48 miles of gravel roads. There is no
interstate, but six state routes, totaling 74 miles, traverse the county. The State Routes are 54,
85, 92, 74, 279, and 314.
Fayette County's transportation needs are like those of many suburban counties in the Atlanta
metropolitan area. We are striving to address design deficiencies in our roads and
intersections, minimize congestion, and preserve the rural character valued by many citizens in
the unincorporated county.
Safety is another transportation priority. Fayette County adopted a Vision Zero goal as part of
its June 2025 Safety Action Plan and continues to identify and implement safety
countermeasures to reduce the risk of fatalities or serious injuries. Improving safety is
expected to be a common theme across nearly all Task Orders issued under this RFQ.
An aggressive expansion of multi-use paths across the county is a third transportation goal.
Fayette Forward, a non-profit organization, was recently established to help "build, maintain,
and beautify our community trails" (see fayette-forward.org for more information). Fayette
County is working with Fayette Forward, other local governments, GDOT, and the ARC to help
identify and prioritize path segments to connect key destinations across our community.

RFQ #27035-Q: Public Works Transportation Engineer of Record
Public input received this spring as part of Fayette County's Comprehensive Transportation Plan
update confirmed safety as a paramount transportation goal and identified the following
transportation challenges as the greatest concerns/needs in the future:
* Increasing traffic congestion;
* Development of rural areas;
* Infrastructure maintenance and repair; and
* Desire for additional paths with connections to key destination areas.
Outside federal aid and grants, Special Purpose Local Option Sales Tax (SPLOST) programs are
the primary funding source for transportation projects. Fayette County has several SPLOST
projects to be designed and constructed under this TEOR contract, along with some funding to
address pop-up needs. Some known SPLOST projects are described in Exhibit I to illustrate the
type of work to be performed by the TEOR. Our goal is to start these projects immediately after
the TEOR is awarded.
Scope of Services
Listed below are the types of services expected to be requested of the TEOR. They are not
listed in any order, nor is the list all-inclusive. Additional services may be requested as
needed.
Traffic Studies/ Transportation Planning
This category includes data collection, analyses, and planning efforts to evaluate Fayette
County's transportation infrastructure with respect to impacts, safety, and efficiency. Examples
of potential tasks under this category include:
* The development and/or review of Traffic Impact Studies;
* Collection of traffic data - 24-hour counts, peak hours, turning movements, etc.;
* MUTCD Traffic Signal & Stop Warrant Studies;
* Operational & Capacity Analysis of corridors and intersections;
* Conducting field safety audits;
* Using GDOT's Intersection Control Evaluation (ICE) tool;
* Crash analysis and safety studies;
* Speed studies and speed zone evaluations; and
* Other study or planning efforts as needed.
Project Management & Plan Review